## **Annual Report of the Trustee of the Whittlesford Memorial Hall for the Year ending 31[st] March 2024** 

## **Registered Charity: 300428** 

Correspondence Address:  The Parish Clerk, 7 Newton Road, Whittlesford, Cambridge. CB22 4PF 

Founded by: A Trust Deed dated 1[st] September 1922, as amended by a further Deed dated 23[rd] November 1923 ,and replaced by a Charity Scheme dated 14[th] August 2000 Trustee : The Whittlesford Parish Council Bankers: Santander 

**AIMS** : Our responsibility is to provide and maintain a Hall for use by the inhabitants of Whittlesford without distinction of political, religious or other opinions, including for meetings, lectures, classes and other forms of recreation and leisure-time occupation, with the object improving the conditions of like for the inhabitants of the village. 

**ORGANISATION** : Under the provision of a Trust Deed and a Scheme of Arrangement, the management of the Hall is vested in a Committee, whose members are appointed by the Whittlesford Parish Council. 

**ACHIEVEMENTS** : The Hall has continued to provide a vital meeting place for members of the village and for Clubs and Societies. In particular, the Hall continued to host early years educational provision for the village via the Whitsers Pre-School organisation, that operates from the Hall during school term-time. 

The Management Committee continued to develop the facilities that the Hall offers during the year to ensure that the Hall remains an attractive venue for the village that fulfils its charitable objectives. 

The Trustee would like to record its thanks to the members of the Hall Management Committee and the caretaker for their work during the year. The village continues to benefit from their vital work for the community. 

Signed 


Dated 29[th] October 2024 

Dr Richard Williams Chair of the Whittlesford Parish Council. 



## 

||Whittlesford MemorialHall<br>BalanceSheet3110312024|||
|---|---|---|---|
|ASSETS||31 Mar24<br>--'T-|31 Mar23<br>:|
|Fixed|Assets|||
||Building|400,000|400,000|
||Equipment|68,761|69,846|
|Provisionfor depreciation||-47,908|49,217|
||TotalFixedAssets|420,853||
|Gash|atbank and in hand|||
||SantanderCunent Account|889|30,457|
||SantanderDepositAccount|84,502|81,686|
|TotalGash|atbank and in hand<br>SaffronBuildingSociety|33,000<br>_TiEFI|0<br>m|
||VAT Debtor|3,714|2,403|
||Otherdebtors|1,439|1,508|
|Total Current Assets||123,544|-i163'il'|
|Currentliabllities||||
||AccountsPayable|0|u4|
||Accrualsanddefened income|3,339|936|
||S.106Funds|0|3,573|
||Total GurrentLiabilities|3,339|4,853|
|NET GURRENTASSETS||120,205|111,241|
|TOTAL ASSETS LESS CURRENT LIABILITIES||541,058|531,830|
|Long|TermLiabllities|0|0|
|NETASSETS|||0<br>----EAiFSo'|
||Retained Eamings|--0"<br>-af-ota,'<br>131,830|123,310|
||Valuation ofBuilding|400,000|400,000|
||Surplus for theYear|9,228|8,520|
||Charityfunds||531,830|





## 

|WhittlesfordMemorialHall|WhittlesfordMemorialHall|WhittlesfordMemorialHall||||
|---|---|---|---|---|---|
|lncome/Expenditure3110312024||||April23<br>toMar'24|Aprll22<br>to Ma/23|
|lncome||||f|e|
|E.On Feedback|tarifimonles|||5,056|4,898|
||||||-|
|Hall Rental||||34,919|33,705|
|lnterest lncome||||4,612|1,063|
|Otherlncorne||||-300|555|
|s.l06Grant||||3,573|0|
|PGGrantamortlzatlon|||||0|
|Totallncome||||47,860|40,221|
||Gross Profit|||47,860|N,221|
|Expense||||||
|||Admin cost-labour||s,400|5,100|
|Gleaningand Caretaklng||Labour||5,'t00|4,850|
|||Materials||555|466|
|||Subcontract||950|1,185|
||Tota! CleaningandGaretaklng|||6,605|6,501|
|Depraciatlon Expense||||2,200|3,014|
|lnsurance||||1,522|'t,442|
|Licencee andPermits||||309|252|
|ilaintenance||BulldlngMalntenance|2|9,857|5,706|
|||EqulpmentRepalrs|3|1,131|1,603|
|||To,ta!ilIalntenance||10,ggg|7,309|
|||llarkctingcosts||165|155|
|||AnnualAccounts fues||600|425|
|||Treasurets fees||1,458|1,755|
|||Softrvare||69|238|
||Smallequipmentpurchases|||655|364|
|||SundrySmallExpenses||52||
|||Telephone&tlVifi||101|101|
|Utilitles||Gas &Electric||6,921|3,922|
|||Waste Removal||1,024|740|
|||Water<br>Total Utlllties||-g8,508|j<br>5,045|
|TotalExpense||||38,632|31,701|
|NetOrdinary lncome||||9,228|8,520|
|||Surplus forthe Year||9,228|8,520|





## 



|FixedAssets2023-24|||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||Cost|||||||||||||||
|||||||||rPlsvta.rerr<br>rrr|||||||||||
||Data||||||DeprGclatlon|provious years||NBV atycar||depreciatedin|Current Year||Year End Net|||Total|
||Acquired|atv||Gost|Currentyear||perlod(years)||B/F||openlng|year||oep'n||Value|)epreclatlonCII||
|Stase Curtains-MainHall|05/02/1999|8|e|<br>7m.38||0.0(|||f762.U||t1.0t|12|E||€|'t.00||8762.31|
|**Curtains-BackofStage|26/03i199(|1|f|154.93||0.0t|3||f153.S3||€1.0(|12|E||e|1.00||€'l53.Si|
|**Curtains -MillenniumRoom|26/09/199S||t|497.73||0.0(|3||e496.73||81.0(|12|E||€|'t.00|€|496.73|
|Stageequipment|0911112001|1|f|1,210.68||0.0(|5||e1,209.68||€1.0(|12|f||t|1.00|€|1,20S.68|
|*Piano|06to4D0o1|1|€|1.00||0.0{|N/A|€||f|'1.00|12|€||E|1.00|t||
|*Stage system(oricinal)|06to4t2001||e|3.500.00||0.0(|3|f|3.499.00|f|1.00|12|c||f|1.00|e|3.499.00|
|Larsetrestle tables|0,4,l111200.2|10|€|t.401.56|||3|t|1,400.s6|f|1.00|12|E||€|1.00|€|1,400.56|
|Smalltrestle tables|27n8120u|10|||731.02|||3|t|730.O2|E|1.00|12|e||€|1.00|€|730.02|
|Tabletruck&3chairtrolley|27t08t200l||t|432.25|||3|E|43',1.25|€|1.01|12|E||E|1.0'1|E|431.25|
|Shed|0/,nSlmoa||e.|3.2q4.65|||5|E|3,243.65|€|1.01|12|E||€|'t.01|E|3,243.65|
|Headset mikes|l2,OU2f,O.||€|688.46|||J|€|687.46|f|1.01|12|t||€|1.01|e|687.46|
|LiebherrUKS5000 Fridee|19/10l20oi|1|e.|<br>612.77|||5|[|612.76|f||12|f||€|1.01|e|ffi2.76|
|Handdriers|'l4n1ln11||e|<br>806.s9|||5|f|806.58|e|0.01|12|.E|0.01|f|0.0'l|€|806.57|
|Solar oanels|30t1'11201'l||e|25,'175.00|||t5|e|11,589.33|e|13,585.67|12|e|<br>1,007.00|Q|12,578.67|e|12.596.33|
|Underfloor heating|16/08/201(||e|1,219.50|||'to|t|1.219.50|E||12|c||E||€|'1,219.50|
|MainHallcurtains|30t07t2014||t|718.87|||5|2|7'.t8.87|€||12|c||2||E|718.87|
|Chairs (195)|05t0812014||€|4,553.10||0.0(|5|e|4,553.10|f||12|E||e||e|4,553.10|
|10xTables|15/0t2015||€|681.93||0.0(|5|t|681.93|€||12|E||f||f|681.93|
|Drinkscooler|03/08/20'15||t|s12.40||0.0(|5|t|s'12.40|e||'t2|c||€||e|512.40|
|Boiler|31t1012017||E|4,4W42||0.0(|5|E|4,490.42|t||12|c||f||E|4,490.42|
|A/Cunit|31t1012017||€|3,603.00||0.0t|5|€|3.603.00|€||12|E||€||€|3,603.00|
|Tables|10t102017||e|1,091.38||0.0(|5|€|1,091.34|e||12|f||f||f|1,091.34|
|Henryvacuum cleaner|10nono17||e|141.66||0.0[|5|e|141.66|t||12|t||f||e|141.66|
|6xsmalltables|06lo2lm19||t|45/.32||0.0(|5|E|371.O'.1|e|83.31|12|r|83.30|f|0.00|E|49.32|
|UnderStaeeStorase|23t0812019||€|8,000.00||0.0(|'10|e|2,666.66|e|5,333.34|12|e|<br>800.00|€|4,533.34|€|3,466.66|
|Micro-WaveOven|27t11t2021||f|87.50||0.0[|5|€|35.00|t|52.50|12|e|<br>17.s0|f|35.00|E|52.50|
||||f.|u,774.G5|t|||E|45,708.2.|e|19,065.86||E|1,907.78|E|17,'159.06|E|47,615.99|
|Lighting Up8rade|0710512023||||2|3,'t22.OO|10|E||||11|e|286.18|€|2,835.82|f|286.18|
|New Hot Waterboiler|2410312024||||€|865.19|10|||||1|e|7,21|€|857.98|€|7.21|
||||€|64,774.05|€|3,987.19||c.|45,708.22|€|t9,065.86||E|2,201.18|f,|20,E54.86|€|47,909.3E|





## 

|TotalAccounts PayaHe|0<br>E=-E|
|---|---|
|Accruals andDeferred lncome||
|SCDChirechargein advance|300|
|Gas|t,zo0|
|Electricity|300|
|Water|333|
|Accounts|500|
|Booking clerk fees|450|
|Deferredincsme|156|





## 

|Eon Crcdltbahncesonqodltoraccount|un|
|---|---|
|Accrucdincome (trlarch rcvenueslnvolcodinAprll)|1,217|
|Total OtherDcbtott|l,4:lg|





## 



CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trust
m•mber• of
Whittle5￿ men￿lIa1 Hall
On accounts for the year
¢nd•d
31st 2024
Charlty no
(rf any)
300428
Set out on pag
R08pKIIvo
re8pon3lblllt1￿ of
tru8t•O8 and •x•mln•r
charivs Irustees are re8pon8ilAe fw the weparation of the accounts in
a(tordan(x Y￿th the Charthes Act 2011 Cthe Ad).
(knity's trustees ￿)nsider that an audit is not required for this year
under seC￿n 144 of the Act and Ihat an uidependent examination is
It is my respons￿lty to..
examine the ￿Unts under #e(kn 145 Oft￿ Ch8fiti88 Act.
to follow the applThble Directi￿3 9￿￿n by the Charity Commission
(under sectb)n 145151(bl of the A￿. and
to state vthether part￿lar matter3 have c(xYbe to my attentx)n
BJsls of Indep•ndMt My examination was carrled out in accordance v￿th genoral Direction$ gtven
examlnees $tatsm¢nt by the Charty Commi58Th. An exgmin8th)n indudes a review of the
accountsng records kept by the chanty and a comparison of the accounts
presenled wth those records. It also indudes consideration of any unusual
Item$ or disdosuro8 in the accounts and ¥e¢king expLgnations from the
trustees conlxmiry any such mattors. The procedur83 undortaken do not
provlde all the evidence that would be required in an audrfl, and
consequenty no Opin￿ ig gr¥en 0$ lo whether the accounts prosent a Iruo
and fairf and the report 18 Imrted to those matters 8et out in the
statement bebw.
IER
July 2024

Independent In connection with my exarninatM?n. no mateTial matters have come to my
examinerf$ slatement attentton vthich gives me cause to be[￿e that in. any material respect..
the accounts'ng records were not kept in accordance with section 130
of the Chartties Act,. or
the ac￿￿nts did not ac￿rd ¥￿th the ar￿UntIng records.. 01
the ac(x￿nts did not compty vAth the appluble requirements
concerning the form and content of accounts set out in the CharitTr08
(A£tounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Iwe ar)d fair. which 18 nol a matt8r
considered as part of an independent examinatDn.
I have no eJ)ncems and have come across no other matters connection
with th8 examination to whth attenlion should te drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Slgned."
27th Septemb8r
2024
Nam•'.
Philip Evans
Relevant prof•••lonal
qu•llllcallon(*l or body
(If any):
FCCA
Assocthn of Chartergd Cwliftij h£u)untsnts IACCA)
Addr•s8:
20 Church Street
Lrttle Shelford
cambr￿96 CB22 5HG
IER
Juty 2024