Lawn Trust
This year has been one of progress and consolidation for the Trust, with continued efforts to improve site infrastructure, strengthen governance, and enhance financial oversight.
Governance and Administration
We welcomed Rob Tregidgo as a non-voting Associate Member, supporting practical site initiatives. Trustee membership was restructured to align with best governance practices, and we drafted proposed amendments to the constitution, including formalising the role of Associate Members.
Financial Management
We focused on clearer budgeting and cost categorisation. Funds from Section 106 and Ball donations were moved to interest-bearing accounts, with M&G funds to follow. An anonymous £500 donation and £200 from the clothing bank supported our finances. Despite this, we reported a loss of ~£4,400 (income: ~£20,785; costs: ~£21,134), highlighting our ongoing reliance on community and council support. Site Maintenance and Projects Key works included:
-
Tree management and scheduled Picus testing.
-
Pavilion : Approved in principle for window/door replacement; minor internal works completed.
-
Black shed & grounds : Tidied and reorganised.
-
Drainage & electrics : Repairs completed; safety upgrades identified.
-
Play area : Bark replenished; long-term surface improvements under review.
-
Risk assessments : Updated and consolidated into a live document.
-
Football goal : Reoriented to reduce wear and safety concerns.
Licensing and Facilities
We secured a premises licence for the pavilion and continue to evaluate site needs, including dog bins and the shared clothing bank.
Community Engagement & Future Planning
Community involvement grew through the Carol Service and ongoing outreach. Future plans include a permanent Christmas tree, a potential fair, and continued coordination with the Parish Council on responsibilities and funding.
Closing Note
Thank you to all our volunteers, supporters, and groundskeeper Ian. We look forward to another year of progress, ensuring the Lawn remains a valued community space.
Charity number: 300427
King George's Field "Whittlesford Lawn Trust"
Financial Statements
For the year ended 31 March 2025
Whitlesford Lawn Trust
Trustees Approval Certificate
We approve the financial statements on pages 3 to 5 for the year ended 31 March 2025 and confirm that we have made available all relevant records and information for their preparation.
For and on behalf of the Trustees:
Richard Redman Chair of Trustees Date:
1
Independent Examiner's report
To the Trustees of King George's Field - "Whittlesford LawnTrust"
I report on the accounts for the year ended 31 March 2025 set out on pages 3 to 5
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
It is my responsibility to:
-
examine the accounts under Section 145 of the 2011 Act
-
to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
-
To state whether particular matters have come to my attention.
Basis of the independent examiner's report
My examination was carried out in accordance with the General directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration if any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
-
to keep accounting records in accordance with Section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tracey Nicholls FCCA Date:
for and on behalf of HFL Accountants Limited
HFL House, 1 Saxon Way, Melbourn, Cambs, SG8 6DN
2
Whitlesford Lawn Trust
Income and Expenditure Account for the year ended 31 March 2025
Income
| Rents Whittlesford Warriors Cricket Club Tennis Club WUFC Zumba Other rental income Recharge of utilities Parish Council Grants Annual Grant Other Grants Tree work Other Grant Donations Donations Interest Income Other interest Other income Miscellaneous income Clothes Bank Total Income |
2025 735 983 250 840 - 1,192 1,140 5,139 12,000 5,560 - 17,560 3,782 3,782 - - 83 200 283 26,764 |
2024 1,433 947 250 716 21 973 1,175 5,515 12,000 17,405 - 29,405 855 855 176 176 50 50 36,001 |
2024 1,433 947 250 716 21 973 1,175 5,515 12,000 17,405 - 29,405 855 855 176 176 50 50 36,001 |
|---|---|---|---|
| 12,000 5,560 - |
12,000 17,405 - |
||
| 3,782 | 855 176 50 |
||
| - | |||
| 83 200 |
|||
| 36,001 |
3
Whitlesford Lawn Trust
Income and Expenditure Account for the year ended 31 March 2025 Continued
| Total Income brought forward General Printing & stationary Fields in Trust - membership fee Utilities Accountancy & payroll fees Miscellaneous expenses Maintenance Play area Machinery repairs General Lawn maintenance/cricket RoSPA play area inspection fee Pavilion maintenance Maintenance - Tennis courts Other maintenance and cleaning Maintenace of equipment Depreciation Profit on sale of fixed assets Tree Surgery and planting Mileage Groundsman Insurance General Bank Charges Charitable Donations Total expenditure Resulting (Loss)/Surplus ± Investment value change Net Surplus/Deficit for Year |
75 50 1,200 972 865 |
2025 26,764 3,162 20,460 2,237 0 2,100 27,960 (1,196) 166 (1,030) |
8 100 1,633 787 693 |
2024 36,001 |
|---|---|---|---|---|
3,221 33,559 2,361 0 39,141 |
||||
| 901 1,787 - 5,789 53 232 553 1,317 - 1,600 197 8,032 2,237 |
- 313 1,876 119 17,884 884 2,415 283 1,235 - 840 7,710 2,361 |
|||
| 2,100 | ||||
| (3,140) 883 (2,257) |
4
WHITTLESFORD LAWN TRUST
Balance Sheet as at 31st March 2025
ACCUMULATED FUND
| Balance at start of year Surplus/Deficit for Year Balance at end of Year Total REPRESENTED BY: Fixed Assets Plant & Machinery Playground equipment Current Assets M & G Charibond Santander Current Account Coop Current Account 95 Day Savings Petty Cash Other Debtors VAT Debtor Prepayments Debtors Total assets Less Current Liabilities VAT Creditor Deferred grant income Creditors/Accruals Total |
Unrestricted Restricted 15,448 8,000 (1,030) 14,418 8,000 22,418 2,548 - - 2,548 - 299 8,000 - - 17,162 3,605 - - 320 - - - - 89 21,474 8,000 24,022 8,000 30 - 9,574 - 14,418 8,000 22,418 2025 |
Unrestricted Restricted 17,705 8,000 (2,257) - 2024 |
Unrestricted Restricted 17,705 8,000 (2,257) - 2024 |
|---|---|---|---|
| 14,418 | 15,448 | 8,000 | |
| 2,548 - |
3,864 - |
23,448 | |
| - | |||
| 2,548 | 3,864 | - | |
| 299 - 17,162 3,605 - 320 - - 89 |
133 726 23,098 - 728 - - 118 |
8,000 - - - - |
|
| 21,474 24,022 |
24,803 28,667 |
8,000 8,000 |
|
| 30 - 9,574 |
133 12,096 990 |
- | |
| 14,418 | 15,448 | 8,000 | |
| 23,448 |
5
Charity number: 300427
King George's Field "Whittlesford Lawn Trust"
Financial Statements
For the year ended 31 March 2025
Whitlesford Lawn Trust
Trustees Approval Certificate
We approve the financial statements on pages 3 to 5 for the year ended 31 March 2025 and confirm that we have made available all relevant records and information for their preparation.
For and on behalf of the Trustees:
Richard Redman Chair of Trustees Date:
1
Independent Examiner's report
To the Trustees of King George's Field - "Whittlesford LawnTrust"
I report on the accounts for the year ended 31 March 2025 set out on pages 3 to 5
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
It is my responsibility to:
-
examine the accounts under Section 145 of the 2011 Act
-
to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
-
To state whether particular matters have come to my attention.
Basis of the independent examiner's report
My examination was carried out in accordance with the General directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration if any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
-
to keep accounting records in accordance with Section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tracey Nicholls FCCA Date:
for and on behalf of HFL Accountants Limited
HFL House, 1 Saxon Way, Melbourn, Cambs, SG8 6DN
2
Whitlesford Lawn Trust
Income and Expenditure Account for the year ended 31 March 2025
Income
| Rents Whittlesford Warriors Cricket Club Tennis Club WUFC Zumba Other rental income Recharge of utilities Parish Council Grants Annual Grant Other Grants Tree work Other Grant Donations Donations Interest Income Other interest Other income Miscellaneous income Clothes Bank Total Income |
2025 735 983 250 840 - 1,192 1,140 5,139 12,000 5,560 - 17,560 3,782 3,782 - - 83 200 283 26,764 |
2024 1,433 947 250 716 21 973 1,175 5,515 12,000 17,405 - 29,405 855 855 176 176 50 50 36,001 |
2024 1,433 947 250 716 21 973 1,175 5,515 12,000 17,405 - 29,405 855 855 176 176 50 50 36,001 |
|---|---|---|---|
| 12,000 5,560 - |
12,000 17,405 - |
||
| 3,782 | 855 176 50 |
||
| - | |||
| 83 200 |
|||
| 36,001 |
3
Whitlesford Lawn Trust
Income and Expenditure Account for the year ended 31 March 2025 Continued
| Total Income brought forward General Printing & stationary Fields in Trust - membership fee Utilities Accountancy & payroll fees Miscellaneous expenses Maintenance Play area Machinery repairs General Lawn maintenance/cricket RoSPA play area inspection fee Pavilion maintenance Maintenance - Tennis courts Other maintenance and cleaning Maintenace of equipment Depreciation Profit on sale of fixed assets Tree Surgery and planting Mileage Groundsman Insurance General Bank Charges Charitable Donations Total expenditure Resulting (Loss)/Surplus ± Investment value change Net Surplus/Deficit for Year |
75 50 1,200 972 865 |
2025 26,764 3,162 20,460 2,237 0 2,100 27,960 (1,196) 166 (1,030) |
8 100 1,633 787 693 |
2024 36,001 |
|---|---|---|---|---|
3,221 33,559 2,361 0 39,141 |
||||
| 901 1,787 - 5,789 53 232 553 1,317 - 1,600 197 8,032 2,237 |
- 313 1,876 119 17,884 884 2,415 283 1,235 - 840 7,710 2,361 |
|||
| 2,100 | ||||
| (3,140) 883 (2,257) |
4
WHITTLESFORD LAWN TRUST
Balance Sheet as at 31st March 2025
ACCUMULATED FUND
| Balance at start of year Surplus/Deficit for Year Balance at end of Year Total REPRESENTED BY: Fixed Assets Plant & Machinery Playground equipment Current Assets M & G Charibond Santander Current Account Coop Current Account 95 Day Savings Petty Cash Other Debtors VAT Debtor Prepayments Debtors Total assets Less Current Liabilities VAT Creditor Deferred grant income Creditors/Accruals Total |
Unrestricted Restricted 15,448 8,000 (1,030) 14,418 8,000 22,418 2,548 - - 2,548 - 299 8,000 - - 17,162 3,605 - - 320 - - - - 89 21,474 8,000 24,022 8,000 30 - 9,574 - 14,418 8,000 22,418 2025 |
Unrestricted Restricted 17,705 8,000 (2,257) - 2024 |
Unrestricted Restricted 17,705 8,000 (2,257) - 2024 |
|---|---|---|---|
| 14,418 | 15,448 | 8,000 | |
| 2,548 - |
3,864 - |
23,448 | |
| - | |||
| 2,548 | 3,864 | - | |
| 299 - 17,162 3,605 - 320 - - 89 |
133 726 23,098 - 728 - - 118 |
8,000 - - - - |
|
| 21,474 24,022 |
24,803 28,667 |
8,000 8,000 |
|
| 30 - 9,574 |
133 12,096 990 |
- | |
| 14,418 | 15,448 | 8,000 | |
| 23,448 |
5