## **Lawn Trust**
This year has been one of progress and consolidation for the Trust, with continued efforts to improve site infrastructure, strengthen governance, and enhance financial oversight.
## **Governance and Administration**
We welcomed Rob Tregidgo as a non-voting Associate Member, supporting practical site initiatives. Trustee membership was restructured to align with best governance practices, and we drafted proposed amendments to the constitution, including formalising the role of Associate Members.
## **Financial Management**
We focused on clearer budgeting and cost categorisation. Funds from Section 106 and Ball donations were moved to interest-bearing accounts, with M&G funds to follow. An anonymous £500 donation and £200 from the clothing bank supported our finances. Despite this, we reported a loss of ~£4,400 (income: ~£20,785; costs: ~£21,134), highlighting our ongoing reliance on community and council support. **Site Maintenance and Projects** Key works included:
- **Tree management** and scheduled Picus testing.
- **Pavilion** : Approved in principle for window/door replacement; minor internal works completed.
- **Black shed & grounds** : Tidied and reorganised.
- **Drainage & electrics** : Repairs completed; safety upgrades identified.
- **Play area** : Bark replenished; long-term surface improvements under review.
- **Risk assessments** : Updated and consolidated into a live document.
- **Football goal** : Reoriented to reduce wear and safety concerns.
## **Licensing and Facilities**
We secured a premises licence for the pavilion and continue to evaluate site needs, including dog bins and the shared clothing bank.
## **Community Engagement & Future Planning**
Community involvement grew through the Carol Service and ongoing outreach. Future plans include a permanent Christmas tree, a potential fair, and continued coordination with the Parish Council on responsibilities and funding.
## **Closing Note**
Thank you to all our volunteers, supporters, and groundskeeper Ian. We look forward to another year of progress, ensuring the Lawn remains a valued community space.
Charity number: 300427
**King George's Field "Whittlesford Lawn Trust"**
## **Financial Statements**
**For the year ended 31 March 2025**
## **Whitlesford Lawn Trust**
## **Trustees Approval Certificate**
We approve the financial statements on pages 3 to 5 for the year ended 31 March 2025 and confirm that we have made available all relevant records and information for their preparation.
For and on behalf of the Trustees:
Richard Redman Chair of Trustees Date:
1
## **Independent Examiner's report**
## **To the Trustees of King George's Field - "Whittlesford LawnTrust"**
I report on the accounts for the year ended 31 March 2025 set out on pages 3 to 5
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
## **It is my responsibility to:**
- examine the accounts under Section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- To state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration if any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
_Tracey Nicholls FCCA Date:_
_for and on behalf of HFL Accountants Limited_
_HFL House, 1 Saxon Way, Melbourn, Cambs, SG8 6DN_
2
## **Whitlesford Lawn Trust**
## **Income and Expenditure Account for the year ended 31 March 2025**
## **Income**
|**Rents**
Whittlesford Warriors
Cricket Club
Tennis Club
WUFC
Zumba
Other rental income
Recharge of utilities
**Parish Council Grants**
Annual Grant
Other Grants
Tree work
**Other Grant Donations**
Donations
**Interest Income**
Other interest
**Other income**
Miscellaneous income
Clothes Bank
**Total Income**|**2025**
735
983
250
840
-
1,192
1,140
5,139
12,000
5,560
-
17,560
3,782
3,782
-
-
83
200
283
**26,764**|**2024**
1,433
947
250
716
21
973
1,175
5,515
12,000
17,405
-
29,405
855
855
176
176
50
50
**36,001**|**2024**
1,433
947
250
716
21
973
1,175
5,515
12,000
17,405
-
29,405
855
855
176
176
50
50
**36,001**|
|---|---|---|---|
||12,000
5,560
-|12,000
17,405
-||
||3,782|855
176
50||
||-|||
||83
200|||
|||||
||||**36,001**|
3
## **Whitlesford Lawn Trust**
## **Income and Expenditure Account for the year ended 31 March 2025 Continued**
|**Total Income brought forward**
**General**
Printing & stationary
Fields in Trust - membership fee
Utilities
Accountancy & payroll fees
Miscellaneous expenses
**Maintenance**
Play area
Machinery repairs
General Lawn maintenance/cricket
RoSPA play area inspection fee
Pavilion maintenance
Maintenance - Tennis courts
Other maintenance and cleaning
Maintenace of equipment
Depreciation
Profit on sale of fixed assets
Tree Surgery and planting
Mileage
Groundsman
**Insurance**
General
Bank Charges
Charitable Donations
**Total expenditure**
**Resulting (Loss)/Surplus**
± Investment value change
**Net Surplus/Deficit for Year**|75
50
1,200
972
865|**2025**
**26,764**
3,162
20,460
2,237
0
2,100
**27,960**
(1,196)
166
**(1,030)**|8
100
1,633
787
693|**2024**
**36,001**|
|---|---|---|---|---|
|||||
3,221
33,559
2,361
0
**39,141**|
||901
1,787
-
5,789
53
232
553
1,317
-
1,600
197
8,032
2,237||-
313
1,876
119
17,884
884
2,415
283
1,235
-
840
7,710
2,361||
||2,100||||
||||||
|||||(3,140)
883
**(2,257)**|
4
## **WHITTLESFORD LAWN TRUST**
## **Balance Sheet as at 31st March 2025**
## **ACCUMULATED FUND**
|Balance at start of year
Surplus/Deficit for Year
Balance at end of Year
Total
**REPRESENTED BY:**
Fixed Assets
Plant & Machinery
Playground equipment
Current Assets
M & G Charibond
Santander Current Account
Coop Current Account
95 Day Savings
Petty Cash
Other Debtors
VAT Debtor
Prepayments
Debtors
Total assets
Less Current Liabilities
VAT Creditor
Deferred grant income
Creditors/Accruals
Total|**Unrestricted**
**Restricted**
15,448
8,000
(1,030)
**14,418**
**8,000**
**22,418**
2,548
-
-
2,548
-
299
8,000
-
-
17,162
3,605
-
-
320
-
-
-
-
89
21,474
8,000
24,022
8,000
30
-
9,574
-
**14,418**
**8,000**
**22,418**
**2025**|**Unrestricted**
**Restricted**
17,705
8,000
(2,257)
-
**2024**|**Unrestricted**
**Restricted**
17,705
8,000
(2,257)
-
**2024**|
|---|---|---|---|
||**14,418**|**15,448**|**8,000**|
||2,548
-|3,864
-|**23,448**|
||||-|
||2,548|3,864|-|
||299
-
17,162
3,605
-
320
-
-
89|133
726
23,098
-
728
-
-
118|8,000
-
-
-
-|
||21,474
24,022|24,803
28,667|8,000
8,000|
||30
-
9,574|133
12,096
990|-|
||**14,418**|**15,448**|**8,000**|
||||**23,448**|
5
Charity number: 300427
**King George's Field "Whittlesford Lawn Trust"**
## **Financial Statements**
**For the year ended 31 March 2025**
## **Whitlesford Lawn Trust**
## **Trustees Approval Certificate**
We approve the financial statements on pages 3 to 5 for the year ended 31 March 2025 and confirm that we have made available all relevant records and information for their preparation.
For and on behalf of the Trustees:
Richard Redman Chair of Trustees Date:
1
## **Independent Examiner's report**
## **To the Trustees of King George's Field - "Whittlesford LawnTrust"**
I report on the accounts for the year ended 31 March 2025 set out on pages 3 to 5
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
## **It is my responsibility to:**
- examine the accounts under Section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- To state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration if any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
_Tracey Nicholls FCCA Date:_
_for and on behalf of HFL Accountants Limited_
_HFL House, 1 Saxon Way, Melbourn, Cambs, SG8 6DN_
2
## **Whitlesford Lawn Trust**
## **Income and Expenditure Account for the year ended 31 March 2025**
## **Income**
|**Rents**
Whittlesford Warriors
Cricket Club
Tennis Club
WUFC
Zumba
Other rental income
Recharge of utilities
**Parish Council Grants**
Annual Grant
Other Grants
Tree work
**Other Grant Donations**
Donations
**Interest Income**
Other interest
**Other income**
Miscellaneous income
Clothes Bank
**Total Income**|**2025**
735
983
250
840
-
1,192
1,140
5,139
12,000
5,560
-
17,560
3,782
3,782
-
-
83
200
283
**26,764**|**2024**
1,433
947
250
716
21
973
1,175
5,515
12,000
17,405
-
29,405
855
855
176
176
50
50
**36,001**|**2024**
1,433
947
250
716
21
973
1,175
5,515
12,000
17,405
-
29,405
855
855
176
176
50
50
**36,001**|
|---|---|---|---|
||12,000
5,560
-|12,000
17,405
-||
||3,782|855
176
50||
||-|||
||83
200|||
|||||
||||**36,001**|
3
## **Whitlesford Lawn Trust**
## **Income and Expenditure Account for the year ended 31 March 2025 Continued**
|**Total Income brought forward**
**General**
Printing & stationary
Fields in Trust - membership fee
Utilities
Accountancy & payroll fees
Miscellaneous expenses
**Maintenance**
Play area
Machinery repairs
General Lawn maintenance/cricket
RoSPA play area inspection fee
Pavilion maintenance
Maintenance - Tennis courts
Other maintenance and cleaning
Maintenace of equipment
Depreciation
Profit on sale of fixed assets
Tree Surgery and planting
Mileage
Groundsman
**Insurance**
General
Bank Charges
Charitable Donations
**Total expenditure**
**Resulting (Loss)/Surplus**
± Investment value change
**Net Surplus/Deficit for Year**|75
50
1,200
972
865|**2025**
**26,764**
3,162
20,460
2,237
0
2,100
**27,960**
(1,196)
166
**(1,030)**|8
100
1,633
787
693|**2024**
**36,001**|
|---|---|---|---|---|
|||||
3,221
33,559
2,361
0
**39,141**|
||901
1,787
-
5,789
53
232
553
1,317
-
1,600
197
8,032
2,237||-
313
1,876
119
17,884
884
2,415
283
1,235
-
840
7,710
2,361||
||2,100||||
||||||
|||||(3,140)
883
**(2,257)**|
4
## **WHITTLESFORD LAWN TRUST**
## **Balance Sheet as at 31st March 2025**
## **ACCUMULATED FUND**
|Balance at start of year
Surplus/Deficit for Year
Balance at end of Year
Total
**REPRESENTED BY:**
Fixed Assets
Plant & Machinery
Playground equipment
Current Assets
M & G Charibond
Santander Current Account
Coop Current Account
95 Day Savings
Petty Cash
Other Debtors
VAT Debtor
Prepayments
Debtors
Total assets
Less Current Liabilities
VAT Creditor
Deferred grant income
Creditors/Accruals
Total|**Unrestricted**
**Restricted**
15,448
8,000
(1,030)
**14,418**
**8,000**
**22,418**
2,548
-
-
2,548
-
299
8,000
-
-
17,162
3,605
-
-
320
-
-
-
-
89
21,474
8,000
24,022
8,000
30
-
9,574
-
**14,418**
**8,000**
**22,418**
**2025**|**Unrestricted**
**Restricted**
17,705
8,000
(2,257)
-
**2024**|**Unrestricted**
**Restricted**
17,705
8,000
(2,257)
-
**2024**|
|---|---|---|---|
||**14,418**|**15,448**|**8,000**|
||2,548
-|3,864
-|**23,448**|
||||-|
||2,548|3,864|-|
||299
-
17,162
3,605
-
320
-
-
89|133
726
23,098
-
728
-
-
118|8,000
-
-
-
-|
||21,474
24,022|24,803
28,667|8,000
8,000|
||30
-
9,574|133
12,096
990|-|
||**14,418**|**15,448**|**8,000**|
||||**23,448**|
5