2024-03-31-accounts

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Toft People’s Hall

Annual Report & Financial Statements 2023-2024

Annual Report Statement of Trustees’ Responsibilities Statement of Financial Activities Balance Sheet Notes to the Accounts Independent Examiner’s Report	Page
	3 3 5 6 7 8

ADDRESS FOR CORRESPONDENCE

Hon. Secretary 1 Baldwins Close Bourn Cambridge CB23 2TH

BANKERS

Cambridge Building Society 51, Newmarket Road CAMBRIDGE CB5 8FF HSBC Bank Plc 58 Chesterton Road Cambridge CB4 1EW Metro Bank One Southampton Row London WC1B 5HA

INDEPENDENT EXAMINER

Miss J Verney 40 School Lane Toft Cambridge CB23 2RE

TOFT PEOPLE’S HALL

ANNUAL REPORT of THE MANAGING TRUSTEES (THE MANAGEMENT COMMITTEE) for the year ended 31 March 2024

Registered Charity No. 300424

Toft Village Hall, now known as Toft People’s Hall, is a registered charity, established in 1964 for, in the words of the Trust Deed, “the benefit of all the inhabitants of the village of Toft, with the object of improving the conditions of life of the said inhabitants.”

Membership of the Management Committee

Members of the Management Committee - the Managing Trustees - are elected annually at the Annual General Meeting, or nominated by user groups, in accordance with the Trust Deed, and are eligible for re-election. During the year the following served as members of the Committee:

Chairman:	Stephen Pugh		(Elected. Resigned 25 January 2024)
	Jake Tebbit		(Elected. Appointed 25 January 2024)
Hon Secretary: Graham Gifford		(Elected)
Booking Secretary:	Sally Roberts		(Elected)
Hon Treasurer :	Carol Wilmot		(Elected)
	Christine Watson		(Toft Parish Council)
	Barbara Preece		(Church in Toft)
	Elizabeth Harrisson		(Toft Friendship Club, resigned January 2024)
	Alice Gathercole		(Toft Friendship Club, appointed January 2024)
	Brian Roberts		(Toft Social Club)
	Linda Hollow		(Elected 25 January 2024)

All members of the Management Committee and sub-committees, including co-opted members, are purely volunteers and receive no form of remuneration.

Statement of Management Committee’s Responsibilities as Managing Trustees

The Management Committee, as Managing Trustees of the charity, is responsible for preparing financial statements for each financial year which give a true and fair view of the state of affairs and of the surplus or deficit for that year, and is required to:

select suitable accounting policies and apply them consistently;
make judgements and estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis.

The Committee is responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position. It is also responsible for safeguarding the assets and taking reasonable steps for the prevention and detection of fraud and other irregularities.

J Tebbit Chairman Toft People’s Hall Managing Trustees

Date:

Toft People's Hall

*2024* *2024* *2024* *2023* Unrestricted Funds Restricted Funds Total Funds Total Funds 17,740 - 17,740 30 136 - 136 8 3,072 - 3,072 3,225 3,975 - 3,975 3,075 8,888 - 8,888 11,080	*2024* *2024* *2024* *2023* Unrestricted Funds Restricted Funds Total Funds Total Funds 17,740 - 17,740 30 136 - 136 8 3,072 - 3,072 3,225 3,975 - 3,975 3,075 8,888 - 8,888 11,080	*2024* *2024* *2024* *2023* Unrestricted Funds Restricted Funds Total Funds Total Funds 17,740 - 17,740 30 136 - 136 8 3,072 - 3,072 3,225 3,975 - 3,975 3,075 8,888 - 8,888 11,080	*2024* *2024* *2024* *2023* Unrestricted Funds Restricted Funds Total Funds Total Funds 17,740 - 17,740 30 136 - 136 8 3,072 - 3,072 3,225 3,975 - 3,975 3,075 8,888 - 8,888 11,080
33,811	-	33,811	17,418
1,413 5,516 410 4,566 1,094 2,936 1,105 432 - 155 100 - 173 5,288	- - - - - - - 454 - - - - - - -	1,413 5,516 410 4,566 1,094 2,936 1,559 432 - 155 100 - 173 5,288	978 2,197 368 3,725 1,051 5,614 1,082 526 23 139 100 - 60 6,838
23,188	454	23,642	22,701
10,623 21,998 32,621	(454) 3,728 3,274	10,169 25,726 35,895	(5,283) 31,009 25,726

Toft People's Hall Balance Sheet As at 31 March Note 2024 2023

49 2,458 89 2,190 203 452 427 1927	62 67 111 2,738 253 565 534 1,079	2023
7,795	5,409
1,559	1,082
		4,327
		563 700 24,130 257 629
		26,279 4,880
		21,479

		25,796
		21,998 251 163 1,386 1,928 25,796

Approved by the Management Committee on and signed on their behalf

………………………………. ………………………………….. Chairman of the Managing Trustees Honorary Treasurer

Toft People’s Hall Notes to the Accounts

Accounting Policies
a) The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
b) Basis of accounting: The financial statements have been prepared under the historical cost convention
c) Depreciation: Tangible fixed assets are depreciated on a reducing balance basis at a rate of 20% per year. Toft People’s Hall building is owned by Toft Parish Council.
Donations and grants

	2024	2023
Toft Social Club	17,549	-
Other	191	30
Total	17,740	30

Toft Social Club Limited is a registered society (registration number 28981R) and its surplus is donated via covenant to Toft People’s Hall for the maintenance and improvement of the building. The amounts received in the year ended 31 March 2024 relate to the years ended 31 October 2022 and 31 October 2023.

Community café

In October 2021, with the agreement of the Toft People’s Hall committee, a group of volunteers opened a Community Café operating once a week at Toft People’s Hall. Any surplus is retained by Toft People’s Hall. As the Café does not have a committee, the trustees of Toft People’s Hall review the operation of the café at their trustee meetings as appropriate.

Independent Examiner’s Report to the Management Committee of Toft People’s Hall

I report on the financial statements of Toft People’s Hall for the year ended 31 March 2024, which are set out on pages 1 to 7.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity is preparing accrual accounts and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales. It is my responsibility to:

examine the accounts under section 145 of the Charities Act 2011;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act;
to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

Independent examiners statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements

to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Miss Jean Verney

Date: 12 January 2025