## **Toft People’s Hall**
Annual Report & Financial Statements 2023-2024
## **CONTENTS**
|Annual Report
Statement of Trustees’ Responsibilities
Statement of Financial Activities
Balance Sheet
Notes to the Accounts
Independent Examiner’s Report|Page|
|---|---|
||3
3
5
6
7
8|
## **ADDRESS FOR CORRESPONDENCE**
Hon. Secretary 1 Baldwins Close Bourn Cambridge CB23 2TH
## **BANKERS**
Cambridge Building Society 51, Newmarket Road CAMBRIDGE CB5 8FF HSBC Bank Plc 58 Chesterton Road Cambridge CB4 1EW Metro Bank One Southampton Row London WC1B 5HA
## **INDEPENDENT EXAMINER**
Miss J Verney 40 School Lane Toft Cambridge CB23 2RE
2
## **TOFT PEOPLE’S HALL**
**ANNUAL REPORT of THE MANAGING TRUSTEES (THE MANAGEMENT COMMITTEE) for the year ended 31 March 2024**
## **Registered Charity No. 300424**
Toft Village Hall, now known as Toft People’s Hall, is a registered charity, established in 1964 for, in the words of the Trust Deed, “the benefit of all the inhabitants of the village of Toft, with the object of improving the conditions of life of the said inhabitants.”
## **Membership of the Management Committee**
Members of the Management Committee - the Managing Trustees - are elected annually at the Annual General Meeting, or nominated by user groups, in accordance with the Trust Deed, and are eligible for re-election. During the year the following served as members of the Committee:
|Chairman:|Stephen Pugh||(Elected. Resigned 25 January 2024)|
|---|---|---|---|
||Jake Tebbit||(Elected. Appointed 25 January 2024)|
|Hon Secretary: Graham Gifford||(Elected)||
|Booking Secretary:|Sally Roberts||(Elected)|
|Hon Treasurer :|Carol Wilmot||(Elected)|
||Christine Watson||(Toft Parish Council)|
||Barbara Preece||(Church in Toft)|
||Elizabeth Harrisson||(Toft Friendship Club, resigned January 2024)|
||Alice Gathercole||(Toft Friendship Club, appointed January 2024)|
||Brian Roberts||(Toft Social Club)|
||Linda Hollow||(Elected 25 January 2024)|
All members of the Management Committee and sub-committees, including co-opted members, are purely volunteers and receive no form of remuneration.
## **Statement of Management Committee’s Responsibilities as Managing Trustees**
The Management Committee, as Managing Trustees of the charity, is responsible for preparing financial statements for each financial year which give a true and fair view of the state of affairs and of the surplus or deficit for that year, and is required to:
- select suitable accounting policies and apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis.
The Committee is responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position. It is also responsible for safeguarding the assets and taking reasonable steps for the prevention and detection of fraud and other irregularities.
J Tebbit Chairman Toft People’s Hall Managing Trustees
Date:
4
## **Toft People's Hall**
|**Note**
INCOMING RESOURCES
Donations and grants
2
Interest received
Lettings of the Hall
Social Club & Community Café recharges
Community Café income
3
TOTAL INCOMING RESOURCES
RESOURCES USED
Running costs of hall
Heat(oil)
Electricity
Water
Cleaning
Insurance
Maintenance
Depreciation
Telephone and internet
Stationery & Postage
Subscriptions
Donation in lieu of Independent Examiners Fee
Bad debts
Sundry expenses
Community café expenses
3
TOTAL RESOURCES USED
NET INCOMING/(OUTGOING) RESOURCES
for the year
TOTAL FUNDS brought forward
TOTAL FUNDS carried forward|**_2024_**
**_2024_**
**_2024_**
**_2023_**
Unrestricted
Funds
Restricted
Funds
Total
Funds
Total Funds
17,740
-
17,740
30
136
-
136
8
3,072
-
3,072
3,225
3,975
-
3,975
3,075
8,888
-
8,888
11,080|**_2024_**
**_2024_**
**_2024_**
**_2023_**
Unrestricted
Funds
Restricted
Funds
Total
Funds
Total Funds
17,740
-
17,740
30
136
-
136
8
3,072
-
3,072
3,225
3,975
-
3,975
3,075
8,888
-
8,888
11,080|**_2024_**
**_2024_**
**_2024_**
**_2023_**
Unrestricted
Funds
Restricted
Funds
Total
Funds
Total Funds
17,740
-
17,740
30
136
-
136
8
3,072
-
3,072
3,225
3,975
-
3,975
3,075
8,888
-
8,888
11,080|**_2024_**
**_2024_**
**_2024_**
**_2023_**
Unrestricted
Funds
Restricted
Funds
Total
Funds
Total Funds
17,740
-
17,740
30
136
-
136
8
3,072
-
3,072
3,225
3,975
-
3,975
3,075
8,888
-
8,888
11,080|**_2024_**
**_2024_**
**_2024_**
**_2023_**
Unrestricted
Funds
Restricted
Funds
Total
Funds
Total Funds
17,740
-
17,740
30
136
-
136
8
3,072
-
3,072
3,225
3,975
-
3,975
3,075
8,888
-
8,888
11,080|
|---|---|---|---|---|---|
|||33,811|-|33,811|17,418|
|||1,413
5,516
410
4,566
1,094
2,936
1,105
432
-
155
100
-
173
5,288|-
-
-
-
-
-
-
454
-
-
-
-
-
-
-|1,413
5,516
410
4,566
1,094
2,936
1,559
432
-
155
100
-
173
5,288|978
2,197
368
3,725
1,051
5,614
1,082
526
23
139
100
-
60
6,838|
|||23,188|454|23,642|22,701|
|||10,623
21,998
32,621|(454)
3,728
3,274|10,169
25,726
35,895|(5,283)
31,009
25,726|
5
**Toft People's Hall Balance Sheet As at 31 March** Note 2024 2023
|Note
FIXED ASSETS
Fixtures & Fittings
Kitchen Appliances
Miscellaneous Equipment
Furniture
Theatre Equipment
Bar equipment
Audio/Video Equipment
Community Café furniture
Less: Depreciation in year
CURRENT ASSETS
Sundry debtors
Oil
Cash: Bank current accounts
Building Society deposits
Cash in hand
TOTAL CURRENT ASSETS
CURRENT LIABILITIES - accruals
NET CURRENT ASSETS
TOTAL NET ASSETS
**Represented by:**
UNRESTRICTED FUNDS -
GENERAL RESERVE ACCOUNT
RESTRICTED FUNDS - AV
EQUIPMENT
RESTRICTED FUNDS – THEATRE
EQUIPMENT
RESTRICTED FUNDS - BUILDING
RESTRICTED FUNDS –
COMMUNITY CAFE|
49
2,458
89
2,190
203
452
427
1927|2024
6,236
644
-
29,252
262
133
30,291
632
29,659
35,895
32,621
217
129
1,386
1,542
35,895|62
67
111
2,738
253
565
534
1,079|2023|
|---|---|---|---|---|
||7,795||5,409||
||1,559||1,082||
|||||4,327|
|||||563
700
24,130
257
629|
|||||26,279
4,880|
|||||21,479|
||||||
|||||25,796|
|||||21,998
251
163
1,386
1,928
25,796|
Approved by the Management Committee on and signed on their behalf
………………………………. ………………………………….. Chairman of the Managing Trustees Honorary Treasurer
6
**Toft People’s Hall Notes to the Accounts**
1. Accounting Policies
- a) The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
- b) Basis of accounting: The financial statements have been prepared under the historical cost convention
- c) Depreciation: Tangible fixed assets are depreciated on a reducing balance basis at a rate of 20% per year. Toft People’s Hall building is owned by Toft Parish Council.
2. Donations and grants
||**2024**|**2023**|
|---|---|---|
|Toft Social Club|17,549|-|
|Other|191|30|
|Total|17,740|30|
Toft Social Club Limited is a registered society (registration number 28981R) and its surplus is donated via covenant to Toft People’s Hall for the maintenance and improvement of the building. The amounts received in the year ended 31 March 2024 relate to the years ended 31 October 2022 and 31 October 2023.
3. Community café
In October 2021, with the agreement of the Toft People’s Hall committee, a group of volunteers opened a Community Café operating once a week at Toft People’s Hall. Any surplus is retained by Toft People’s Hall. As the Café does not have a committee, the trustees of Toft People’s Hall review the operation of the café at their trustee meetings as appropriate.
7
## Independent Examiner’s Report to the Management Committee of Toft People’s Hall
I report on the financial statements of Toft People’s Hall for the year ended 31 March 2024, which are set out on pages 1 to 7.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity is preparing accrual accounts and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act 2011;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act;
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
## **Independent examiners statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Miss Jean Verney**
**Date: 12 January 2025**
8