Trustees. Annual Report for the period Period start d* Pefiod end date 01 Jan 2025 Day 31 2025 From To Section A Reference and administration details HARSTON VILLAGE HALL Charity name Other names charlty is known by Reglstered charlty number (If any) Charitys prfncipal address Harston Village Hall 120 High Street Harston caMbe CB22 7PX 300397 Names of the charity tNstoes who manage the charlty Offlce1rf8nyl Mame of person lor l)ody} ontiti nt tN$tsg ifan Tru8ts8 namg Mr G Marriott Mr S Mynott Mr T Stafftjrd Mr D Benning Mr R Pearce-Gould Ms R A Craven Mrs J Boakes Mr R Dick Mrs S Tumbull Chaiman Administrator Treasurer 10 Name8 of tho trustees for the charity, If any. (for example. any custodian trustees) Name Dates acted rf not for whole Names and addrgsse3 of advisers Iopdonal Infomiation} of adviser Name Address Narn8 of chief executive or names of senior staff Mnr5 (Optional inforniatlon) TAR January 2021
Section B Structure, overnance and mana ement Descriptlon of the charity's trusts l Dedaration of Trust dated 27th November 1933 as varied or affected by a scheme of the Charity Commissioners of 18th April 1947 and in the matter of the Charities Act 1993. Trust Type of governing document How the charity is constituted Trustee seleGtion methods Seleciion by existing trustees in the best interest of the charity. Additional governance issues Ioptional Infomiation) A Cloud-based software package, CSearbooks, has been used throughout 2025 as the primary accounting system. A separate system Payroo has been used for wages and ststutory reporting to HMRC. You may choose to include additional infomation, where relevant. about.. policie$ and wocedures adopted for the indurtion and training of trustees; the charity's organisational structure and any wider network with which the chanty works., • relationship with any related parties- trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The charity is established to benefrt the inhabitants of Harston by providing facilities for communal activrties. The Village Hall is available for hire by any individual or organisation in accordance vAth the standard hiring agreement. It is intended that the scale of charges be sufficient to generate income to meet the annual running costs of the Hall and for its upkeep in the longer tem. The tharity k8 managed by residents of the village. some of whom are elected, others being nominated by village organisations, with a Managing Committee which meets monthly. Day to day tasks are undertaken by a paid Booking Secretary and Caretsker and b Trustees a$ volunteers. Summary of the objects of the charity set out in Its govembng document TAR Janu*ry 2028
The Hall is being promoted through both our own websrte and via Cambridge ACRE as an attractive venue for regular users to hold dasses, courses, events and meetings and also as a suitable venue for local families to hokl weddings. parties and funeral related events. The Annual General MeetirvJ vms held on May 2025 at 7..00 pm. There were no issues or cOnM$ raised at the meeting. The Trustees have had regard to the guKlance issued by the Charity Commission on public benefft. Summary ofthe main activlties undertaken for the J)ubli¢ benèfit in relation to iase objects (include withln this saction the statutory doclaration that trustees have had regard to the guidance Issuod by the Charity Commission on public nefit) Addftional d•tsils of objoctlves and activities (Optional infomiation) TAR January 2026
Many people have gbven freely of their time to ensure the smooth operats'on of the Hall during 2025 for which VR exiend grateful thanks. You may choose to include further statements, where relevant, al)oui". policy on grantmaking: policy programme related investment., contribution made by volunteers. Section D Achievements and performance TAR January 2026
Section D Summary of the main aGhievements of the charlty during the year Achievements and performance Net income from hirings was £33.3331£28,467 2024). | Operating costs amounted to £27,873 (£30,275 2024). Cash furKls at year end totalled £35,832 (£32,365 2024). Trustees organised monthly coffee and cake events, a quiz evening and started a nema event showing NT Live produdions during the year for the local communty raising £2,536 towards Hall funds. Trustees carrred out a programme of further refushrnent and improvement during 2025 funded from revenue and donations. To comete the cinema project a projector and Blu-Ray player were installed. Two large doubltrglazed units in the atrium were replaced. TAR January 2026
Section E Financial review . A reserve of £25,000 wll be held against emergency repairs and other non-budgeted costs. This equates to approximately one-year essential operating costs plus a provision for essential maintenance. Brfef statement of the charity's policy on reserves Details of any funds materially In deficit None. Further flnanclal review dètails (Optional infornmtion) Accounts for 2025 have been prepared on a Receipts and Payments basis as in previous years and as allowed under Charity Commission rules. You may choose to include additional information, where relevant about.. the charity's principal sources of funds (induding any fundraising)., how expenditure has supported the key objeth'ves of the charity., investment policy and objectives including any ethical investment policy adopted. Two accounts are used for day-ttrday Hall operation, a Lloyds current account and a Uoyds instant a55 deposit aount. The deposit account pays interest at 0.6% and receipts of £217 were recorded for 2025. A Paypal account was set up during 2019 to accommodate a new hirer wished to pay using this method. The hIr no longer uses the hall but the acUnt remains open for further use. During 2022 the hall invested in a SUMUP card reader system linked to the hall current account all0n9 users attending hall events run by trustees to for urchases usin their credivdebit cards. Section F Other optional information Section G Declaration Tho trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trus Signature($) Full namelsl Gra Position leg Secretsry, Chalr, etc) Chaiman Anthony Stafford Treas rer TAR January 2026
Vlllag• Hdl IHarsttyil Recei For the wrlod tsand ments accounts CC16a 01&111f2ff25 31112r2025 Section A Receipts and payments Unrestrlcted funds to th• n•w••t £ totr hts•r•8t£ kilt• ntsv•Bt£ toth8 reBtE totho ¥1£ Restricted Endowment Total fund¥ Last year A1 Roc81 HM 420 217 10,000 397 3,097 Inte51 Fur 217 i&io ARJ XA07 41.962 .507 36.507 1.96 3Pa &540 g,a50 1,54è 6,324 720 10,143 19.395 1.275 Insurance Rpairs & canIng & M•nfvrKe I72 4739 4.739 10.907 5.168 RefLJthshrn8ni mect raw 149 14• MI$G Sub total 31041 31041 49.670 A4 A8••t and Invo•th•.•nt Sub totsl 33.041 33.041 49.670 Net ofr6¢e1PayMtsj A5 Trnnsfern betw••n funds A6 Ca¥h funds last ye•r ènd Cash fiinds this year •nd 7.708 ,36 35.832 35,832 32,36 CCXX R1 4KU41nts1551
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Enilowment nds to rarut£ Bl Cash funds Total ¢•sh funds Unre¥trl¢l•d funds Re•trf¢tsd Endowm•nt fund$ funds to n•arost£ to noar05t£ D8tai15 Fuhd to hlch Colt CurrertYue Details B3 Investm•nt a$ts FurKI towhkh Cumnt ¥alup Iktsils B4 Assets r•lalned for th• charity's 1)wn u8• inlhenThdThCWty Fundto whkh Amoutrtd Detsl B5 LlabllltloB Svjnad ty Or or t%¥0 truste•s of all trustees PFIII Name Date of roval SnaluTe Grant Marrt thony Stafford CCXX R2 accoun1• ISSI
Independent examinerfs report on the accounts Section A Independent Examiner's Report Report lo the trusteegl members of Harston Village Hall On accounts for the year ondod 31st December 2025 Charity no (if any) 300397 Set out on pages Respective The charity's trustees are responsible for the preparation of the accounts. responsibllitles of The charity's trustees consider that an audit is not required for this year trustees and examiner urKler section 144 of the Charities Act 2011 (the Charities Act) and that an indeFendent examinati is needed. It my responsibilty to.. examine the accounts urthr section 145 of the Charities Ad, to follow the procedures laKI down in the general Directions given by the Charity Commission (under section 145{5)(b) of the Charities Act, and to stste whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance general Directions given oxamIne5 statement by the Charity Commission. An examination includes a review of the accounting records ke0 by the Chanty and a comparison of the accounts presented with those records. It also indudes consideration of any unusual items or disdosures in the accounts, and seeking explanations from the trustees ¢onceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequentty no opinion is given as to whether the accounts present a Irue and fairf view and the report is limited to those matters set out in the statement below. Independent In nneIOn ryth my examination, no matter has come to my attention axaminerfs ststement - 1. which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met.. or 2. to vthiGh, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts lo be reached. * Please elete the ths in the brackets rf they do not apply. Date: Signed: Name: Relevant professional qualification(s) or body (rf any): January 2026 IER
Address: Section B Disclosure Only complete rf the examiner needs to hwJhlight material problems. January 2026 IER
Glve hern brlof detsils of any items that the examiner wishes to disclose. January 2026 IER