Trustees. Annual Report for the period
Period start d*
Pefiod end date
01
Jan
2025
Day 31
2025
From
To
Section A
Reference and administration details
HARSTON VILLAGE HALL
Charity name
Other names charlty is known by
Reglstered charlty number (If any)
Charitys prfncipal address Harston Village Hall
120 High Street
Harston caMb￿e
CB22 7PX
300397
Names of the charity tNstoes who manage the charlty
Offlce1rf8nyl
Mame of person lor l)ody} ontiti
nt tN$tsg
ifan
Tru8ts8 namg
Mr G Marriott
Mr S Mynott
Mr T Stafftjrd
Mr D Benning
Mr R Pearce-Gould
Ms R A Craven
Mrs J Boakes
Mr R Dick
Mrs S Tumbull
Chaiman
Administrator
Treasurer
10
Name8 of tho trustees for the charity, If any. (for example. any custodian trustees)
Name
Dates acted rf not for whole
Names and addrgsse3 of advisers Iopdonal Infomiation}
of adviser
Name
Address
Narn8 of chief executive or names of senior staff M￿n￿r5 (Optional inforniatlon)
TAR
January 2021

Section B
Structure,
overnance and mana
ement
Descriptlon of the charity's trusts
l Dedaration of Trust dated 27th November 1933 as varied or affected by a
scheme of the Charity Commissioners of 18th April 1947 and in the matter
of the Charities Act 1993.
Trust
Type of governing document
How the charity is constituted
Trustee seleGtion methods
Seleciion by existing trustees in the best interest of the charity.
Additional governance issues Ioptional Infomiation)
A Cloud-based software package, CSearbooks, has been used throughout
2025 as the primary accounting system. A separate system Payroo has
been used for wages and ststutory reporting to HMRC.
You may choose to include
additional infomation, where
relevant. about..
policie$ and wocedures
adopted for the indurtion and
training of trustees;
the charity's organisational
structure and any wider
network with which the chanty
works.,
• relationship with any related
parties-
trustees, consideration of
major risks and the system
and procedures to manage
them.
Section C
Ob"ectives and activities
The charity is established to benefrt the inhabitants of Harston by
providing facilities for communal activrties. The Village Hall is available
for hire by any individual or organisation in accordance vAth the standard
hiring agreement. It is intended that the scale of charges be sufficient to
generate income to meet the annual running costs of the Hall and for its
upkeep in the longer tem.
The tharity k8 managed by residents of the village. some of whom are
elected, others being nominated by village organisations, with a
Managing Committee which meets monthly.
Day to day tasks are undertaken by a paid Booking Secretary and
Caretsker and b Trustees a$ volunteers.
Summary of the objects of the
charity set out in Its
govembng document
TAR
Janu*ry 2028

The Hall is being promoted through both our own websrte and via
Cambridge ACRE as an attractive venue for regular users to hold
dasses, courses, events and meetings and also as a suitable venue for
local families to hokl weddings. parties and funeral related events.
The Annual General MeetirvJ vms held on ￿ May 2025 at 7..00 pm.
There were no issues or cOn￿M$ raised at the meeting.
The Trustees have had regard to the guKlance issued by the Charity
Commission on public benefft.
Summary ofthe main
activlties undertaken for the
J)ubli¢ benèfit in relation to
iase objects (include withln
this saction the statutory
doclaration that trustees have
had regard to the guidance
Issuod by the Charity
Commission on public
nefit)
Addftional d•tsils of objoctlves and activities (Optional infomiation)
TAR
January 2026

Many people have gbven freely of their time to ensure the smooth
operats'on of the Hall during 2025 for which VR exiend grateful thanks.
You may choose to include
further statements, where
relevant, al)oui".
policy on grantmaking:
policy programme related
investment.,
contribution made by
volunteers.
Section D
Achievements and performance
TAR
January 2026

Section D
Summary of the main
aGhievements of the charlty
during the year
Achievements and performance
Net income from hirings was £33.3331£28,467 2024).
| Operating costs amounted to £27,873 (£30,275 2024).
Cash furKls at year end totalled £35,832 (£32,365 2024).
Trustees organised monthly coffee and cake events, a quiz evening and
started a ￿nema event showing NT Live produdions during the year for
the local communty raising £2,536 towards Hall funds.
Trustees carrred out a programme of further refu￿shrnent and
improvement during 2025 funded from revenue and donations. To
com￿ete the cinema project a projector and Blu-Ray player were
installed. Two large doubltrglazed units in the atrium were replaced.
TAR
January 2026

Section E
Financial review
. A reserve of £25,000 wll be held against emergency repairs and other
non-budgeted costs. This equates to approximately one-year essential
operating costs plus a provision for essential maintenance.
Brfef statement of the
charity's policy on reserves
Details of any funds materially
In deficit
None.
Further flnanclal review dètails (Optional infornmtion)
Accounts for 2025 have been prepared on a Receipts and Payments
basis as in previous years and as allowed under Charity Commission
rules.
You may choose to include
additional information, where
relevant about..
the charity's principal
sources of funds (induding
any fundraising).,
how expenditure has
supported the key objeth'ves
of the charity.,
investment policy and
objectives including any
ethical investment policy
adopted.
Two accounts are used for day-ttrday Hall operation, a Lloyds current
account and a Uoyds instant a￿55 deposit a￿ount. The deposit
account pays interest at 0.6% and receipts of £217 were recorded for
2025.
A Paypal account was set up during 2019 to accommodate a new hirer
wished to pay using this method. The hI￿r no longer uses the hall
but the ac￿Unt remains open for further use.
During 2022 the hall invested in a SUMUP card reader system linked to
the hall current account all0￿￿n9 users attending hall events run by
trustees to
for
urchases usin
their credivdebit cards.
Section F
Other optional information
Section G
Declaration
Tho trustees declare that they have approved the trustees, report above.
Slgned on behalf of the charity's trus
Signature($)
Full namelsl Gra
Position leg Secretsry, Chalr, etc) Chaiman
Anthony Stafford
Treas
rer
TAR
January 2026

Vlllag• Hdl IHarsttyil
Recei
For the wrlod
tsand
ments accounts
CC16a
01&111f2ff25
31112r2025
Section A Receipts and payments
Unrestrlcted
funds
to th• n•w••t £ totr* hts•r•8t£ kilt• ntsv•Bt£ toth8 r￿eBtE totho ￿￿￿¥1£
Restricted
Endowment
Total fund¥
Last year
A1 Roc81
HM
420
217
10,000
397
3,097
Inte￿51
Fur￿
217
i&io
ARJ
XA07
41.962
.507
36.507
1.96
3Pa
&540
g,a50
1,54è
6,324
720
10,143
19.395
1.275
Insurance
R*pairs &
c￿anIng & M•nfvrKe
I￿72
4739
4.739
10.907
5.168
RefLJthshrn8ni mect
raw
149
14•
MI$G
Sub total
31041
31041
49.670
A4 A8••t and Invo•th•.•nt
Sub totsl
33.041
33.041
49.670
Net ofr6¢e1￿PayM￿tsj
A5 Trnnsfern betw••n funds
A6 Ca¥h funds last ye•r ènd
Cash fiinds this year •nd
7.708
,36
35.832
35,832
32,36
CCXX R1 4KU41nts1551

Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
Restricted
funds
Enilowment
nds
to r*arut£
Bl Cash funds
Total ¢•sh funds
Unre¥trl¢l•d
funds
Re•trf¢tsd Endowm•nt
fund$
funds
to n•arost£
to noar05t£
D8tai15
Fuhd to *hlch
Colt
CurrertY*ue
Details
B3 Investm•nt a$￿ts
FurKI towhkh
Cumnt ¥alup
Iktsils
B4 Assets r•lalned for th•
charity's 1)wn u8•
inlhenThdThCWty
Fundto whkh
Amoutrtd
Detsl
B5 LlabllltloB
Svjnad ty Or￿ or t%¥0 truste•s
of all trustees
PFIII Name
Date of
roval
S*naluTe
Grant Marr￿t
thony Stafford
CCXX R2 accoun1• ISSI

Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report lo the trusteegl
members of
Harston Village Hall
On accounts for the year
ondod
31st December 2025
Charity no
(if any)
300397
Set out on pages
Respective The charity's trustees are responsible for the preparation of the accounts.
responsibllitles of The charity's trustees consider that an audit is not required for this year
trustees and examiner urKler section 144 of the Charities Act 2011 (the Charities Act) and that an
indeFendent examinati￿ is needed.
It ￿ my responsibilty to..
examine the accounts urthr section 145 of the Charities Ad,
to follow the procedures laKI down in the general Directions given by the
Charity Commission (under section 145{5)(b) of the Charities Act, and
to stste whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance general Directions given
oxamIne￿5 statement by the Charity Commission. An examination includes a review of the
accounting records ke0 by the Chanty and a comparison of the accounts
presented with those records. It also indudes consideration of any unusual
items or disdosures in the accounts, and seeking explanations from the
trustees ¢onceming any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequentty no opinion is given as to whether the accounts present a Irue
and fairf view and the report is limited to those matters set out in the
statement below.
Independent In ￿nne￿IOn ￿ryth my examination, no matter has come to my attention
axaminerfs ststement -
1. which gives me reasonable cause to believe that in, any material respect,
the requirements..
to keep accounting records in accordance with section 130 of the
Charities Act; and
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the Charities Act
have not been met.. or
2. to vthiGh, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts lo be reached.
* Please
elete the ths in the brackets rf they do not apply.
Date:
Signed:
Name:
Relevant professional
qualification(s) or body
(rf any):
January 2026
IER

Address:
Section B
Disclosure
Only complete rf the examiner needs to hwJhlight material problems.
January 2026
IER

Glve hern brlof detsils of
any items that the
examiner wishes to
disclose.
January 2026
IER