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2025-03-31-accounts

GRANTCHESTER VILLAGE HALL Registered Charity No. 300387 TRUSTEES ANNUAL REPORT

1[st] April 2024 to 31[st] March 2025

1. Trustees

1. Trustees
Francesca E Crawford Chair
Tim Lancaster Secretary
Judith Barwise Treasurer
Margaret Barwise Bookings Secretary
Ditte Wells Facilities
Maria Brown Facilities support
Ann Larner Villagegroups representative
Jonathan GraKy Specialprojects
Maggie Challis Parish council representative

2. Sources of Advice

Cambridgeshire ACRE Professional accountants

3. Governance

Grantchester Village Hall is held upon Trust by the Permanent Trustee (currently Grantchester Parish Council) per the Trust Deeds dated 1928. The Hall is controlled and managed by the [Grantchester Village Hall, GVH] Charity as specified in the Trust Deeds.

The hall was originally the village primary school. Since the school closed in the 1960s the committee of GVH have run the facility for the benefit of the community. No rent is payable, and the village hall management committee is responsible for keeping the building in good state of repair.

4. Appointment of Trustees

The Trust Deed governs the appointment of trustees and the management of the charity.

wishing to retire does so at the AGM held in May.

New Trustees join the committee following majority approval at a meeting of GVHC and are required to complete a Statement of Eligibility and Willingness to act. The trustees form the Management Committee of the Village Hall

5. Policies and Procedures

The following policies are in place:

GRANTCHESTER VILLAGE HALL Registered Charity No. 300387 TRUSTEES ANNUAL REPORT

1[st] April 2024 to 31[st] March 2025

Copies of these policies are available on the secure GVH Google Drive available to committee members.

6. Hiring Agreement

Use of the village hall is subject to a Hiring Agreement which must be signed by the hirer when booking. The hiring agreement sets out the conditions of hire and identifies the respective responsibilities of each party to the agreement.

7. Licences

The hall is licensed by the Performing Right Society for live and recorded music.

8. Risk Management

Insurance

The village hall is insured with respect to property damage and rebuilding costs (buildings insurance) for £1.25M. It is insured with the same company with respect to contents (up to £25k) public liability (£5M) employers’ liability (£10M) and legal assistance. (250k)

The Management Committee recognises that it is under a legal obligation to protect the building, its users and employees through adequate and appropriate insurance.

Building Issues

9. Objectives of the Charity

To provide a community facility for events and private meetings, primarily for residents of Grantchester but also available to others outside the village, subject to availability.

GRANTCHESTER VILLAGE HALL Registered Charity No. 300387 TRUSTEES ANNUAL REPORT

1[st] April 2024 to 31[st] March 2025

10. Principal Activities in pursuit of Objectives

Bookings are taken for the Hall and Reading Room either separately or at times both together. The Hall is very heavily booked given its larger size /flexibility, whilst the Reading Room has some vacancy. The ratio of bookings for the hall: reading room are approximately 3:1

Examples of events are

Local groups such as the Tuesday Computer club, Cam Valley Forum and After 8’s use the facilities as a village hub as they have done in previous years.

11. Funding Strategy

The committee’s objective is to run the Charity on a breakeven basis. As income is variable, some years may return a small profit an others may incur a small loss which is handled within the reserves. The main variable is maintenance costs. If maintenance costs above budget are required, the Committee discusses whether to meet the cost from reserves or whether to undertake a focused fund raising. Where an upgrade is undertaken, separate grant funding is sought and the project is not undertaken unless such finance is forthcoming.

12. Key Highlights of 2025

………………………………………………… Signed by Dr Francesca E Crawford, Chair for and on behalf of GVHC

Grantchester Village Hall No (if any)

Receipts and payments accounts

CC16a

For the period
from		 01.04.2024 To 31.03.2025

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest
£
20 974
233
-
357
21 564
-
-
-
21 564
3 072
70
1 832
-
4 183
-
-
5 629
525
- 2
9 229
297
409
2 499		 Restricted
funds
to the nearest £
-
-
-
58 180
-
-
-
-
58 180
-
-
-
58 180
-
-
-
-
-
-
-
-
-
-
-
-
-
-
58 180
-
1		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
20 974
233
-
58 537
-
-
79 744
-
-
-
79 744
3 072
70
1 832
-
4 183
-
-
5 629
525
- 2
-
9 229
297
409
60 679
-		 Last year
to the nearest £
Lettings 20 974 20 484
Donation - Grantchester Art Exhibition 233 1 516
Donation - Other - -
Project Grants - Other 357
Bank Interest
-
-
Sub total(Gross income for
AR)		 21 564 22 000
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
22 000
Audit & Accountancy 3 072 - - 3 072 2 494
Bank Fees 70 - - 70 69
Caretaking 1 832 - - 1 832 1 100
Charitable Donations - - - - -
Cleaners 4 183 - - 4 183 4 410
Computer Equipment - - - - -
Entertainment(business) - - - - 20
Electricity 5 629 - - 5 629 6 140
General Expenses 525 - - 525 916
Insurance - 2 - - - 2 3 100
Postage, stationery, subscriptions, mowing - - -
Repairs and Maintenance inc PAT 9 229 - - 9 229 1 238
Subscriptions ACRE,Music Licence 297 - - 297 292
Water Rates 409 - - 409 485
EnergyEfficiencyProject 2 499 58 180 - 60 679 -
) -
1		 - - -

CCXX R1 accounts (SS)

- - - - -
**Sub total ** 27 743 58 180 - 85 923 20 264
A4 Asset and investment
purchases, (see table)
Capitalpurchase - 231
-
**Sub total ** - 231
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 5 948
-
29 767
23 819

Section B Statement of assets and liabilities at the end of the period

Categories
B2 Other monetary assets
B1 Cash funds
)		 Details
HSBC
NSI
Total cash
funds
(agree balances with
receipts and payments
account(s))
Details
Office Equipment
2		 Unrestricted
funds
to nearest £
18 346
5 473
-
23 819
OK
Unrestricted
funds
to nearest £
4 521
-
-
-
-
-		 Restricted
funds
to nearest £
-
-
-
-
OK
Restricted
funds
to nearest £
-
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
Office Equipment 4 521 - -
- - -
- - -
- - -
- - -
2 - - -

CCXX R2 accounts (SS)

B3 Investment assets

B4 Assets retained for the charity’s own use

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details
Details
Grantchester Village Hall & Reading Room

 controlled & managed by the charity, as
specified in a July 1928 Trust Deed with the
charity's predecessor entity.		 Fund to which
asset belongs
Fund to which
asset belongs
Unrestricted		 Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-		 Current value
(optional)
-
-
-
-
-
Current value
(optional)
Grantchester Village Hall & Reading Room
*		 Unrestricted - -
* controlled & managed by the charity, as
specified in a July 1928 Trust Deed with the
charity's predecessor entity.		 - -
- -
- -
- -
- -
- -
- -
- -

Fund to which Amount due When due liability relates (optional) (optional) - - - - - Date of Print Name approval Francesca E Crawford 31 Dec 2025

Details

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Signature
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CCXX R3 accounts (SS)

3

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Charity Name
Grantchester Village Hall		 Charity Name
Grantchester Village Hall		 Charity Name
Grantchester Village Hall
31stMarch 2025 Charity no
(if any)		 300387
3-4
(remember to include the page numbers of additional sheets)

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:

 15/12/2025
Keeley Hazelhurst
Associate of the Chartered Institute of Management Accountants
11 Shiel Hall Medway
Rosewell
Midlothian, EH24 9EW

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER

Profit and Loss Grantchestervillage Hall For the year ended 31 March 2025 Turnover Oonatiorts 23150 HailHire 20.92175 Readin8 Room Ffiie Tota Turn(wer 50.tNJ J06.2S Gross Proflt UJ0&25 Administrdtive Costs A￿111 &kcountswfees k Fees 1072.crfj 69A5 Caretsking ClearMn8 E￿ttrIcity GH￿ra1 Exper&&s Insurafl 1.831.98 4.182.74 %629.1 524A4 11281 RqMirs& Maintenance 9.229.12 bxrfplh)Is UpyadeProject Exwn5e Wakr 297JO f4).619.17 4)9.11 T¢rtal ￿minIs￿¥￿Ve Costs W2L91 Operating Profit IH,71&661 Other Income IJp8ralÈProie¢t 1￿c￿e Trrtal Oth*r Incorno 58.537 36 $4537.36 Profft on Ordinary Activities BeforeTaxation 16J79.301 Profrt after Taxation 16J79201 IER October 2018

Balance Sheet Grantchester Village Hall As at 31 March 2025 JIIIAR2QS Fixed Assets TanÉlbleAsset% C￿￿PuterEqUIpMe￿t-cD$t 0￿1[eEquIPMent- Cost TotalTanwbleA55ets 549.00 3.972.30 452L.3Q Total FlxedAssetS 4521.30 Current Assets shat bankand In hand SBC CurrèntAccount 18J4S.79 NSI Tot•lC•sh at bathkathd lth hand 5A72.68 23018.47 (￿nt$Re¢￿Va￿1é 180.001 TotalCurrentAssets 23.738A7 Creditor& amounts fallin due within oneyear Accfua15 (so.001 Totalcredltors.. amountsfai11ngdut￿th1n oneytar I80.L￿) Net Current Assets (Liabilities) 13MI8.47 Total Assets less Current Llabllttles 28J39.77 NetAsset5 28J39.77 Capital and Reseryes Currentyear Earnin 16,179301 Retiined Earrtings Tvtalcapitalathd Resefft5 34.519.07 Z8J39.Tl IER