## **GRANTCHESTER VILLAGE HALL Registered Charity No. 300387 TRUSTEES ANNUAL REPORT** 1[st] April 2024 to 31[st] March 2025 ## **1. Trustees** |**1. Trustees**|| |---|---| |Francesca E Crawford|Chair| |Tim Lancaster|Secretary| |Judith Barwise|Treasurer| |Margaret Barwise|Bookings Secretary| |Ditte Wells|Facilities| |Maria Brown|Facilities support| |Ann Larner|Villagegroups representative| |Jonathan GraKy|Specialprojects| |Maggie Challis|Parish council representative| ## **2. Sources of Advice** Cambridgeshire ACRE Professional accountants ## **3. Governance** Grantchester Village Hall is held upon Trust by the Permanent Trustee (currently Grantchester Parish Council) per the Trust Deeds dated 1928. The Hall is controlled and managed by the [Grantchester Village Hall, GVH] Charity as specified in the Trust Deeds. The hall was originally the village primary school. Since the school closed in the 1960s the committee of GVH have run the facility for the benefit of the community. No rent is payable, and the village hall management committee is responsible for keeping the building in good state of repair. ## **4. Appointment of Trustees** The Trust Deed governs the appointment of trustees and the management of the charity. wishing to retire does so at the AGM held in May. New Trustees join the committee following majority approval at a meeting of GVHC and are required to complete a Statement of Eligibility and Willingness to act. The trustees form the Management Committee of the Village Hall ## **5. Policies and Procedures** The following policies are in place: - Health & Safety Policy - Safeguarding policy - Complaints Procedure ## **GRANTCHESTER VILLAGE HALL Registered Charity No. 300387 TRUSTEES ANNUAL REPORT** 1[st] April 2024 to 31[st] March 2025 - Finance Policy - Reserves Policy Copies of these policies are available on the secure GVH Google Drive available to committee members. ## **6. Hiring Agreement** Use of the village hall is subject to a Hiring Agreement which must be signed by the hirer when booking. The hiring agreement sets out the conditions of hire and identifies the respective responsibilities of each party to the agreement. ## **7. Licences** The hall is licensed by the Performing Right Society for live and recorded music. ## **8. Risk Management** ## **Insurance** The village hall is insured with respect to property damage and rebuilding costs (buildings insurance) for £1.25M. It is insured with the same company with respect to contents (up to £25k) public liability (£5M) employers’ liability (£10M) and legal assistance. (250k) The Management Committee recognises that it is under a legal obligation to protect the building, its users and employees through adequate and appropriate insurance. ## **Building Issues** - A building condition survey is undertaken at approximately 5-year intervals by a qualified surveyor. - - A Fire Safety Risk Assessment is updated annually by the Committee’s Fire Safety O`icer as required by law. - supplier. - Volunteers from the Committee carry out other regular maintenance checks. ## **9. Objectives of the Charity** To provide a community facility for events and private meetings, primarily for residents of Grantchester but also available to others outside the village, subject to availability. **GRANTCHESTER VILLAGE HALL Registered Charity No. 300387 TRUSTEES ANNUAL REPORT** 1[st] April 2024 to 31[st] March 2025 ## **10. Principal Activities in pursuit of Objectives** Bookings are taken for the Hall and Reading Room either separately or at times both together. The Hall is very heavily booked given its larger size /flexibility, whilst the Reading Room has some vacancy. The ratio of bookings for the hall: reading room are approximately 3:1 Examples of events are - **Private Hire** : birthdays, family parties etc - **Community Use** : clubs, music related (singing groups, mandolin orchestra, folk music), local meetings such as psychology sessions. Pilates class - **Regular/ educational** – Dog training, University of the Third Age - **Events** : including Art exhibitions, charity night quiz Local groups such as the Tuesday Computer club, Cam Valley Forum and After 8’s use the facilities as a village hub as they have done in previous years. ## **11. Funding Strategy** The committee’s objective is to run the Charity on a breakeven basis. As income is variable, some years may return a small profit an others may incur a small loss which is handled within the reserves. The main variable is maintenance costs. If maintenance costs above budget are required, the Committee discusses whether to meet the cost from reserves or whether to undertake a focused fund raising. Where an upgrade is undertaken, separate grant funding is sought and the project is not undertaken unless such finance is forthcoming. ## **12. Key Highlights of 2025** - **Facility Improvements** : - Installation of energy-e`icient lighting and heating systems. - Improved sound system - Self-closing taps in all toilets for safety purposes - Interior and exterior decoration **………………………………………………… Signed by Dr Francesca E Crawford, Chair** for and on behalf of GVHC **Grantchester Village Hall No (if any)** ## **Receipts and payments accounts** **CC16a** |**For the period**
**from**|01.04.2024|**To**|31.03.2025| |---|---|---|---| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
20 974
233
-
357
**21 564**
**-**
**-**
**-**
**21 564**
**3 072**
**70**
**1 832**
**-**
**4 183**
**-**
**-**
**5 629**
**525**
**- 2**
**9 229**
**297**
**409**
**2 499**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**58 180**
**-**
**-**
**-**
**-**
**58 180**
**-**
**-**
**-**
**58 180**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**58 180**
**-**
1|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**20 974**
**233**
**-**
**58 537**
**-**
**-**
**79 744**
**-**
**-**
**-**
**79 744**
**3 072**
**70**
**1 832**
**-**
**4 183**
**-**
**-**
**5 629**
**525**
**- 2**
**-**
**9 229**
**297**
**409**
**60 679**
**-**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Lettings|20 974||||**20 484**| |Donation - Grantchester Art Exhibition|233||||**1 516**| |Donation - Other|-||||**-**| |Project Grants - Other|357||||| |Bank Interest|||||| ||||||| ||||||**-**| ||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**21 564**||||**22 000**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_ **
**A3 Payments**|||||| ||||||**22 000**| ||||||| |Audit & Accountancy|**3 072**|**-**|**-**|**3 072**|**2 494**| |Bank Fees|**70**|**-**|**-**|**70**|**69**| |Caretaking|**1 832**|**-**|**-**|**1 832**|**1 100**| |Charitable Donations|**-**|**-**|**-**|**-**|**-**| |Cleaners|**4 183**|**-**|**-**|**4 183**|**4 410**| |Computer Equipment|**-**|**-**|**-**|**-**|**-**| |Entertainment(business)|**-**|**-**|**-**|**-**|**20**| |Electricity|**5 629**|**-**|**-**|**5 629**|**6 140**| |General Expenses|**525**|**-**|**-**|**525**|**916**| |Insurance|**- 2**|**-**|**-**|**- 2**|**3 100**| |Postage, stationery, subscriptions, mowing||**-**|**-**|**-**|| |Repairs and Maintenance inc PAT|**9 229**|**-**|**-**|**9 229**|**1 238**| |Subscriptions ACRE,Music Licence|**297**|**-**|**-**|**297**|**292**| |Water Rates|**409**|**-**|**-**|**409**|**485**| |EnergyEfficiencyProject|**2 499**|**58 180**|**-**|**60 679**|**-**| |)||**-**
1|**-**|**-**|**-**| CCXX R1 accounts (SS) ||**-**||**-**||**-**||**-**||**-**| |---|---|---|---|---|---|---|---|---|---| |**_Sub total_ **|**27 743**||**58 180**||**-**||**85 923**||**20 264**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |Capitalpurchase|**- 231**||||||||| ||**-**||||||||| |**_Sub total_ **|**- 231**||||||||| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||**- 5 948**||||||||| ||**-**||||||||| ||**29 767**||||||||| ||**23 819**||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B2 Other monetary assets**
**B1 Cash funds**
)|**Details**
HSBC
NSI
**_Total cash_**
**_funds_**
(agree balances with
receipts and payments
account(s))
**Details**
Office Equipment
2|**Unrestricted**
**funds**
**to nearest £**
**18 346**
**5 473**
**-**
**23 819**
OK
**Unrestricted**
**funds**
**to nearest £**
**4 521**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| ||Office Equipment|**4 521**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| ||2|**-**|**-**|**-**| CCXX R2 accounts (SS) ## **B3 Investment assets** ## **B4 Assets retained for the charity’s own use** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees |**Details**
**Details**
Grantchester Village Hall & Reading Room
*
* controlled & managed by the charity, as
specified in a July 1928 Trust Deed with the
charity's predecessor entity.|**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
Unrestricted|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| |Grantchester Village Hall & Reading Room
*|Unrestricted|**-**|**-**| |* controlled & managed by the charity, as
specified in a July 1928 Trust Deed with the
charity's predecessor entity.||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| **Fund to which Amount due When due liability relates (optional) (optional) - - - - -** Date of Print Name approval Francesca E Crawford 31 Dec 2025 ## **Details** **----- Start of picture text -----**
Signature
**----- End of picture text -----**
CCXX R3 accounts (SS) 3 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Grantchester Village Hall|Charity Name
Grantchester Village Hall|Charity Name
Grantchester Village Hall| |---|---|---|---| ||||| ||31stMarch 2025|**Charity no**
**(if any)**|300387| ||||| ||3-4
(remember to include the page numbers of additional sheets)||| - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025 - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**

||15/12/2025| |---|---|---| |||| ||Keeley Hazelhurst|| |||| ||Associate of the Chartered Institute of Management Accountants|| |||| ||11 Shiel Hall Medway|| ||Rosewell|| ||Midlothian, EH24 9EW|| 1 **October 2018** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER** Profit and Loss Grantchestervillage Hall For the year ended 31 March 2025 Turnover Oonatiorts 23150 HailHire 20.92175 Readin8 Room Ffiie Tota Turn(wer 50.tNJ J06.2S Gross Proflt UJ0&25 Administrdtive Costs A￿111 &kcountswfees k Fees 1072.crfj 69A5 Caretsking ClearMn8 E￿ttrIcity GH￿ra1 Exper&&s Insurafl 1.831.98 4.182.74 %629.1 524A4 11281 RqMirs& Maintenance 9.229.12 bxrfplh)Is UpyadeProject Exwn5e Wakr 297JO f4).619.17 4)9.11 T¢rtal ￿minIs￿¥￿Ve Costs W2L91 Operating Profit IH,71&661 Other Income IJp8ralÈProie¢t 1￿c￿e Trrtal Oth*r Incorno 58.537 36 $4537.36 Profft on Ordinary Activities BeforeTaxation 16J79.301 Profrt after Taxation 16J79201 IER October 2018 Balance Sheet Grantchester Village Hall As at 31 March 2025 JIIIAR2QS Fixed Assets TanÉlbleAsset% C￿￿PuterEqUIpMe￿t-cD$t 0￿1[eEquIPMent- Cost TotalTanwbleA55ets 549.00 3.972.30 452L.3Q Total FlxedAssetS 4521.30 Current Assets shat bankand In hand SBC CurrèntAccount 18J4S.79 NSI Tot•lC•sh at bathkathd lth hand 5A72.68 23018.47 (￿nt$Re¢￿Va￿1é 180.001 TotalCurrentAssets 23.738A7 Creditor& amounts fallin due within oneyear Accfua15 (so.001 Totalcredltors.. amountsfai11ngdut￿th1n oneytar I80.L￿) Net Current Assets (Liabilities) 13MI8.47 Total Assets less Current Llabllttles 28J39.77 NetAsset5 28J39.77 Capital and Reseryes Currentyear Earnin 16,179301 Retiined Earrtings Tvtalcapitalathd Resefft5 34.519.07 Z8J39.Tl IER