de)(me) CHARITY COMMISSION j FOR ENGLAND AND WALES
Trustees’ Annual Report for the period From 01.01.2024 Period start date To 31.12.2024 Period end date Charity name: Naphill Village Hall & Playing Fields
Charity registration number: 300309
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|Objectives|and|Activities|
|||t—t——CCisisCCS;SSORRPFef@rec]reference|——_|.|7|
|Summary|of the|purposes|of|Para|1.17|e|The|object|of the|charity|is,|in|the|
|the|charity|as|set|out|in|its|interests|of social|welfare,|to|improve|
|governing|document|the|conditions|of|life|of the|inhabitants|
|of the|area|of|benefit|without|distinction|
|of|political,|religious|or|other|opinions|||
|by|the|provision|and|maintenance|of:|||
|*|Avillage|hall|for|use|by|the|inhabitants,|||
|including|use|for|meetings,|lectures|and|
|classes,|and|other|forms|of|recreation|
|and|leisure|time|occupation.|
|«|Arecreation|ground|for|use|by|the|
|Summary|inhabitants.|||
|in|of the main|activities|| Para1.17 and|||This year the trustees have been able to|
|relation|to|those|purposes|1.19|commit|to|spending|funds|to|update|the|i|
|for the|public|benefit,|in|playground|and|decorate|the|hall.|The|
|particular,|the|activities,|playground|was|the|largest|cost with|the|twin|
|projects|or services|identified|tower|slide|needing|replacing,|along|with|the|
|in the accounts.|fence and swings needing refurbishment. The|||
|cost was £23380.We|applied|and|were|givena|||
|grant of £5160|by Hughenden|Parish|Council|||
|entrance|hall|were|redecorated|and|are|now|in|||
|||towards these costs. The main|hall,|kitchen and|||
|||good|order. A new buffer/polisher was|
|||stoppedpurchased asworking. afterThe 20 years’trustees service thecontinue|oldto|one||||
|order.maintain Thethe costhall ofand grassplaying and hedgefields|alonein|good|||
|stillcutting manycosts improvementsalmost £5000 to beper doneyear. includingThere|are|||
|the pathway|to the men’s|club,|the|kissing|gate|||
|||on the main|road,|the fence|in|front of the|
|WheelChristmaswhich treerefuses and theto hedgegrow. opposite The|||
|The|use|of the|hall|went|down|slightly|as we|
|lost|the|ballet|dancing|classes|but these|slots|
|were|taken|by|other|hirers|mainly|keep|fit|in|one|
|form|or|another.|
|The|fundraising|efforts|continued|this|year with|
|the|fireworks|and|Christmas|Fayre|but the|Fete|||
|was|not|held.|The|sums|raised|were|just|over|
|£30000|
|Statement confirming|whether|||Para|1.18|The|Trustees|that form|the|Management|
|the|trustees|have|had|regard|to|Council|are|constituted|to|run|the|facilities|for|
|the|guidance|issued|by|the|the|benefit|of the|inhabitants|of|Naphill|and|
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Charity Commission on public benefst Walters Ash in the Parish of Hughenden, Buckinghamshire and its immediate vicinity- Additional information (optional) You may_choose to include further statements where relevant about.. SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Thanks are due to all the committees who organised events and to all the volunteers who helped, without them the village hall and playing fields would struggle to survive. This year we have seen several trustees leave the committee and we thank them for their years of support. lIe new trustees have joined us we appear to have a smaller committee at the moment with the key post of secretary still vacant. Thank you to all the trustees past and present for their help and support in running the village hall, we have a great amenity for the village and their help keeps it going. Para 1.38 Contribution made by volunteers Other Achievements and Performance SORP reference
The running and maintenance of the hall for the benefit of the inhabitants of the area and the wider community for meetings, clubs, classes and other forms of recreation and leisure time occupation. Maintenance of the crick and its vegetation for the recreation and enjoyment of the inhabitants of the area. Maintenance of the playground and play areas for the enjoyment of the inhabitants of the area. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the cirCumstanS of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Additional information (optional) You maj.. choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 141 Investment performance against objectives Para 1.41 Other
Financial Review Review of the charity's financial position at the end Para 1.21 The Charity was able to meet all its financial obligations. Statement explaining the policy for holding reserves stating why they are held Para 1.22 Following our experience through Covid, a robust reserves policy was introduced. We realised that if for any reason our funding dropped off, we would need a year to change the way we provide facilities to our local community. We therefore agreed to keep the previous year's normal expenditure as a reserve. This year the sum is £35333 which is a reduction from last year. Additionally, we hold a reserve currently £25596 on behalf of the Tennis Club to be used solely for the improvement of the Tennis Club Amount of reseNes held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the Gharity continLJing as a going concern Para 1.22 As at 31.12.2023 £60929 Para 1.22 Para 1.24 No funds in deficit Para 1.23 Additional information (optional You ma The charity's principal sources of funds are to hold fundraising events and by letting the village hall and playing fields. The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management Description of charity's trusts- Type of governing document Para 1.25 Scheme How is the charity constituted? (e.g unincorporated Para 1.25 Registered charity Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Part appointed; part elected Additional information (optional) You may.. choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Charit name Other name the charit uses Reg.IStered charit number Charity's principal address Naphill Village Hall & Playing Fields 300309 Naphill Village Hall, Main Road, Naphill HP14 4SX
Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office {if any) Name of person lor body) entitled toa oint trustee ifan Clive Lawrence Chairman Elected Village Representative Naphill Festival Committee Naphill & Walters Ash School Co-opted Co-opted Co-opted Elected Village Representative Elected Village Representative Elected Village Representative Naphill Tennis Club Junior Football Club Linda Clarke VC& Fund Raising Treasurer & Finance Paul Riglar Peter Williams David Evans Tanya Stevens Cathryn Carter Andrew Wasilewski Commercial Manager Community & Clubs Governance & Reg. Bartha Pitman 10 Jenny Tench Chris Keates 12 Ruth Daly Darren Lomas 02.12.2024 Scouts & Guides 13 Men's Club 14 Gloria Leflaive NAWARA 15 Joanne Keattch Naphill Neighbours Elected Village Representative Bridge Club RAF Community Development 16 Sarah Bacon 17 Dennis Lynch Danielle Bowman 31.10.2024 18 19 20 21 22 corp.orate trustees - names of the directors at the date the re Director name ort was arOved Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole ear
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional information (optional) Names and addresses of advisers {Optional infonnation) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) Exemptions from disclosure Reason for non-disclosure of keersOnnel details Other o tional information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trust es Signature{s) Full name(s) Position (eg Secretary, Chair, etc) Clive Lawrence Chairman Date 12. r-IrtY 2oLg
CHARITY COMMISSION FOR ENGLAND AND WALES 'c.eli i 3oe. ments accounts Receipts and CC16a For the period from To ,1031zL2 Section A Receipts and payments Unrestricted funds Restricted nds Endowment funds 10 the nearest£ Total funds Last year to the nearest 10 th* nÈafesi£ to the nearest £ to the nearest£ A1 Recei Fund raising Mer e Tennis club balance Tennis ¢lub recei Letbngs Leases Grants 43.858 43,658 44.050 41,457 9,693 16,844 6,091 26,861 2S,861 2Q,769 20.769 5,550 5.160 5,160 fields D¢nations Sundry 4T2 32.682 337 600 1,277 1.777 26 ross income AR) 75.663 27.138 102.801 161,626 sse an (see table). Inves men sa es, 75,663 102,801 151,626 A3Pa ments Cleaning Building & groundg maint•nanc• Utilities In5uranGe Telephone and intemet Licences Hall Fquiprnent Special projects Tennis club expen5e5 Sundry &?s? 14,011 9,620 4252 14.129 ¥,fjzo 5289 866 368 4.ÉS4 38,958 9,705 4,421 532 428 1,482 3,432 7,715 8,0>7 77A14 856 368 25.380 25,380 43,700 819 104.413 43,700 819 60207 Sub total A4 Asset and investment Sub total 60,207 104,413 77,414 Net of recwptsl(payments) A5 Transfers betsveen funds A6 Cash funds last year end Cash fimds this year end 15A56 17.068 1.612 74.212 91.907 29,192 2.375 123,474 125.086 CCXX R1 accounis ISSI
Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted fiinds to rarest £ Endowment ategoyies Details to rrest£ to nearest £ B1 Cash funds Communty account 91,907 2,375 Tennk% Club count 25,596 Total cash funds 1&J ttykrttsth rpt$ and yn (tsJntlsll 91,907 29,192 2,375 Unrestricted funds to neaiest£ Restricted funds to nar¢si£ Endowment fund5 io nearest£ B2 Other monetary assets 25.327 Fund to whKh 355et belo Llotaiis Costloptionall uent value tional . *a£a Fund to which agget belo Cost loptionall Curr•nt valu• B4 A55ets ietsined for the charity's own USÈ Fund kn which knountdue tional When due onal re unlld B5 Liabilitses Creditors 6,025 Amounts hehl in Irust Endomnent 2,375 Accrua15 776 Signed by one or tsvo trustees on txhaff of all the trustees re Print Name Date of roval CCKX R2 accounts ISS)
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3s} CHARITY COMMISSION | Independent examiner's report
Section A
Independent Examiner’s Report
Report to the trustees/ Hans ; ; members of | Naphill Village Hall and Playing Fields Council accounts for the the year | 31 31 December 2024 2024 Charity no | 300309 ended (if any)
On accounts for the the year | 31 31 December 2024 2024 ended
| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2024.
- Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have
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examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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e the accounting records were not kept in accordance with section 130 of the Act; or
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e the accounts did not accord with the accounting records; or
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e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Signed|‘A 7
(Maw~~ |Cate:
Name: | Mr John Harris
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Relevant professional qualification(s) or body
- (if any):
Address: | Red Cottage, The Common, Naphill, Buckinghamshire, HP14 4RG
IER
1
October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here details of any items that the examiner wishes to disclose. None IER October 2018