2023-12-31-accounts - Naphill Village Hall And Playing Fields

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ee; CHARITY COMMISSION
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| Trustees’ Annual Report for the period | From 01.01.2023 Period start date To 31.12.2023 Period end date Charity name: Naphill Village Hall & Playing Fields Charity registration number: 300309

Objectives and Activities

		SORP reference
Summary ofthepurposes of		Para 1.17	e Theobjectofthe charity is, in the
	thecharityassetout in its governingdocument			interests ofsocialwelfare, toimprove the conditions oflifeof theinhabitants ofthe area ofbenefitwithout distinction
				of political, religious orotheropinions bytheprovisionandmaintenanceof: e Avvillagehallforusebytheinhabitants, including useformeetings, lecturesand classes, and otherforms of recreation
			and leisure time occupation.
			e Arecreation ground for use bythe
			inhabitants.
Summary of the main activities inrelationtothosepurposes forthe public benefit, in		Para1.17		Para1.17 and 1.19
particular, the activities,			a majorexpenditure and while thenew boilers
projects orservices identified			worked well ,the 1930’s plumbingwas not
in the accounts.			capable ofdelivering the required heatto all
			parts ofthe hall. This resulted in the need to re-
			pipe all the radiators and fit modern values in
			the system to controi the heatflowso thatthe
			system worked correctly. Other major
			expenditurewas£5000 hall insurance, £4600
			two fell two trees and clear the land behind the
			tennis courts £4145 to fit new metal frontdoors
			which should last20 years. £3432 repairs to the
			swings in the playground. £3000 fora solicitor
			todraw up a lease forBon Ami. £2000 to bring

			Council have supplied additional dog binson
			the crickwhich they will empty.
				Fundraisingthislastyearhasbeenexceptional withjustover£44000 raised. We have also
			received a large bequestfrom Mr. Sweetwho
			lived in the village. The trustees will use this
			money on continuing improvements to the
			facilities.

The committee are losing their longest serving member Norma Clarke, as she moves away to Sussex. Norma has been responsible for | maintenance of the hall and grounds for many years and will be missed. We will seek to find a willing replacement within our community. | would like fo express my thanks to the committee for all the support they have given me during the year and to the fundraising events committee members that have organised these events. Without their success the village hall would not be the asset that it is for the village. | Clive Lawrence - Naphill Village Hall Chairman. Statement confirming whether | Para 1.18 The Trustees that form the Management the trustees have had regard to Council are constituted to run the facilities for the guidance issued by the the benefit of the inhabitants of Naphill and Charity Commission on public Waiters Ash in the Parish of Hughenden, benefit Buckinghamshire and its immediate vicinity.

Achievements and Performance

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|
rca |
e Therunning and maintenance ofthe
hall for the benefit of the inhabitants of
: the area and the wider community for
Summary of the main para 120 meetings, clubs, classes and other
achievements of the charity, | a and leisure time
ianmying mebile the | e Maintenance of the crick and its
the id ” s ma e vegetation for the recreation and
circumstances of its enjoyment of the inhabitants of the
beneficiariesbenefits to societyand any as a wider | e area.Maintenance of the playground and
whole. | play areas for the enjoyment of the i
| inhabitants of the area.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41
objectives set
Performance of fundraising | i
activitiesset against objectives | ha
Investment performance | Para 1.41 |
against objectives |
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Additional information (optional) You may choose to include further statements where relevant about:

|Financial Review|Financial Review||||||| |---|---|---|---|---|---|---| ||Reviewofthe charity’s
financial position attheend
ofthe period|||Para 1.21|||TheCharitywasable tomeetall itsfinancial
obligations.||
|| |||Statement explaining the|||Para 1.22||Following ourexperiencethrough Covid, a|| ||policy for holding reserves
statingwhythey are held||||robust reserves policywas introduced.We
realised that ifforany reason ourfunding
dropped off,wewould need ayearftochange||| ||||||thewaywe provide facilities toour local|| |||||||community. We therefore agreed to keep the|| ||||||||previousyear’snormalexpenditureas a
reserve.(£39819)
Additionally, we hold a reserveon behalfofthe|| ||||||Tennis Club to be used solely forthe|| |||||||improvement ofthe Tennis Club£51150|| ||Amount ofreservesheld |Paratz2 |Asat31.122023830819
ne
eeeT
reserves||||||| ||deficit|||||| ||Explanation ofany|||Para 1.23|||| ||uncertainties about the|||||| ||charitycontinuingas agoing
concern||||||||
|| |Additional information (optional)||||||| |You may
choose to include further statements where relevant about:||||||| |||||||The charity's principal sources offunds are|| ||Thecharity's principal
sources offunds (including|||Pa" 1-47||village|to hold fundraising events and by letting the
villagehall.|| ||any fundraising)|||||| ||Investmentpolicyand
objectives including any||Pana LAG||||| ||social investment policy|||||| ||adopted|||||| |||A description ofthe principal|||Para 1.46|||| ||risks facing the charity|||||| |||||||||

Structure, Governance and Management

	Description ofcharity’s
_	trusts:
	How is the charity constituted?			Para 1.25
	Trustee selection methods	—s-	Para 1.25	Partappointed: partelected
		including details ofany constitutional provisionse.g. election to post orname of anypersonorbodyentitled to appoint one ormore trustees

Additional information (optional)

You may choose to include further statements where relevant about:

|Policiesandprocedures
adopted forthe induction|||ra18|||| |---|---|---|---|---| |and training oftrustees||||| ||||||| |Thecharity'sorganisational
structureandanywider
networkwith whichthe
charityworks||
|
||vieatalicaie||||
i
|| |Relationshipwithanyrelated
parties|||Para1.51||
i||
|| |Other||||||||

Reference and Administrative details

Names of the charity trustees who manage the charity

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Name of trustees holding title to property belonging to the charity
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| Trustee name
es ee |
_———
| es
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;

Funds held as custodian trustees on behalf of others Description of the assets | held in this capacity | | Hf } Name : fe charityandon objects ofwhose behalf thethe | | assets are held and how this | fallscharity’s withinobjects the custodian | | Details of arrangements for | i | safe custody and | | segregation of such assets | | from the charity's own | | assets | i i

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esSe |
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Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser | i | Name of chief executive or names of senior staff members (Optional information) eeoe PT Exemptions from disclosure Reason for non-disclosure of key personne! details [0 CO | | Cs Other optional information | | | | H |

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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FOR ENGLAND AND WALES
AN ccceneeteeee .
Receipts and payments accounts CC16a
from
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
funds funds funds
= .a to the nearest £ to the nearest £ to the nearest £ to the nearest £
Ai Receipts
[MergeTennisTennisclubreceipts clubbalance || | Sas 2SiRPREea EEE aeeenseee Sete |
i
fleaseg om EBLE eeSOREL | 2,282 |
[| Le
PPARRE ee llli
Sub 9Ba eeeSs
total (Gross income for 99,182 56,060
AR)
A2 Asset and investment sales,
(see table).
DURESES eer
Sub total]
A3 Payments
Cleaning|| [| LS Lee
Po oe ee [oe [ee] ee ea | [39,553] |
TelephoneCeCe andintemet TAee he es=aee |St |
CS a 8£ >a
[Special[Tennisprojects clubexpenses_a | a 8a | esees eee&# # |Safae [1,890][pe] |
Sub aE §mae Ea 40nd - |
total|___67,997] pera ar ease]
A4 Asset and investment
purchases, (see table)
Oi th teh ge 4
Sub total pee<1}
Net of receipts/(payments)| ——_—‘31,185] 48027) Kee ee 74,212| | - 8,281
A5A6 Transfers between funds. | | |...||
Cash funds lastyearend |45,266, [3,233 50,874 || [59,155)]
Cash funds this year end 76,451 46,260 2,375 125,086 50,874
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CCXX R1 accounts (SS)

07/04/2024

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Section B Statement of assets and liabilities at the end of the period
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					Unrestricted	Restricted		Endowment
Categories	Details				funds	funds		funds
					to nearest£	to nearest£		to nearest £
				Totalcash funds	76,451	46,260		2,375
	(agree	balances		with receipts and payments
				account(s))	=	a5		:
					Unrestricted	Restricted		Endowment
					funds	funds		funds
	Details				to nearest£	to nearest£		to nearest£
Ss
acl—	; Fundtowhich Details assetbelongs —=					Cost ieotional sap aeaios		Currentvalue optional
	Details				Fundtowhich asset belongs	Cost ti 1 on epeonel		Currentvalue optional
					Fund to which	Amount due		When due
	: Details				liability relates	optional		optional
Signed by one or two trustees on behalfofallthetrustees			- Signature		: fisaden	aden		Date of approval
					Aue	(LiGtAn		g/e/r+
	_	f	é		e ’ , wh Covehawrencé		ST.» a

CCXX R2 accounts (SS)

07/04/2024

k : Ca¥) CHARITY COMMISSION | Independent examiner's report

Section A

Independent Examiner’s Report

Report to the trustees/ | “0? \"" ; ' ; members of | Naphill Village Hall and Playing Fields Council On accounts for the year | 31 December 2023 Charity no | 300309 ended (if any)

| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2023.

Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act”).

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:

e the accounting records were not kept in accordance with section 130 of the Act; or
e the accounts did not accord with the accounting records; or
e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ~ Signed: eee eh Date: | 12(3|20

Name: | Mr John Harris

Relevant professional qualification(s) or body (if any):

Address: | Red Cottage, The Common, Naphill, Buckinghamshire, HP14 4RG

IER

October 2018

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Giveitems herethat detailsthe examiner of any |None wishes to disclose.

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IER

October 2018