2021-12-31-accounts - Naphill Village Hall And Playing Fields

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2021

Trustees' Annual Report for the period

Period start date

Period end date

31 12 2021

From

Section A Reference and administration details

Charity name Naphill Village Hall & Playing Fields

Other names charity is known by

Registered charity number (if any) 300309

Charity's principal address Naphill Village Hall

Main Road Naphill, Buckinghamshire Postcode HP14 4SX

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
Clive Lawrence Chairman Elected Village
1
Representative
Sarah Bacon Vice Chairman Elected Village
2
Representative
Paul Riglar Treasurer Naphill & Walters Ash
3
School
4 Judy Whitehouse Secretary Co-opted
5 Tanya Stevens Lettings Secretary Co-opted
Cathryn Carter Elected Village
6
Representative
June Lynch Elected Village
7
Representative
Daisy Leek Elected Village
8
Representative
Andrew Elected Village
9
Wasilewski Representative
10 Dave Evans Co-opted
11 Peter Williams Hughenden Parish Council
12 Norma Clarke Hughenden Church
13 Judy Redrup Naphill Tennis Club
14 Chris Keats Junior Football Club
15 Ruth Daly Brownies & Guides
16 Gloria Leflaive NAWARA
17 Jo Keattch Naphill Neighbours
Danielle RAF Community Liaison
18
Bowman
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19 Dennis Lynch Bridge Club
20 Linda Clark Naphill Festival Committee
Darren Lomas 7 [th] June 2021 Men’s Club
Names of the
trustees for
the charity, if
26 any, (for
example, any
custodian
trustees)
Dates acted if
Name not for whole
year
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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Scheme Type of governing document (eg. trust deed, constitution) Registered charity How the charity is constituted (eg. trust, association, company) Part appointed, part elected Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

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You may choose to include additional information, where relevant, about:

We are intending to restructure during 2022/23.

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
Trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the charity is, in the interests of social welfare, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of:

A village hall for use by the inhabitants, including use for: Meetings, lectures and classes, and Other forms of recreation and leisure time occupation; and
A recreation ground for use by the inhabitants.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

This last year as usual, has been unlike any other year. The Covid pandemic played havoc with the running of the village hall. For some of the year we had to close and when we were able to open it was under very different rules, we even could not have an attended AGM last year. As the restrictions were eased and the village seemed eager to make the most of our new found freedom we gradually emerged to be able to hold our fundraising events. Napfest was held in September when the covid restrictions were relaxed and although it was a downsized event it was still a decent fundraiser. A slightly different Classics on the Crick saw the village hall run the bar for the event and the agreement was that the village hall kept all the profits which came to just over £1000. Then came the fireworks event and I think because of circumstances people came from near and far and everything that was for sale, sold out. The profit was by far the biggest that a village hall event has ever raised. The Christmas fayre was also a success and matched previous years fundraising. As usual the Christmas tree lights were put on the tree and the money donated for that more than paid for costs. So I must thank all the volunteers for their hard work in making all of these events a success.

The running of the hall has been a continuing labour for the committee. Just to keep it functioning is a task, let alone the various extra work to sort out leases and maintenance. Paul Rigler has spent at least 100 hours researching leases and the

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charity commission rules, we have even had input from a solicitor, free of charge, and still we are nowhere near granting leases. There has also been problems throughout this year, one of them was a criminal act which resulted in a vehicle fire that could have very nearly ended with the village hall being burnt down. There are still repercussions that have not been fully dealt with. The ongoing quest to update and improve the hall and playing fields continues but sometimes getting quotes feels like you are fighting a battle. As we are all volunteers it is good to see all the committee keeping up the good work to make the village hall and playing fields available for the residents of Naphill and Walters Ash.

Clive Lawrence - Naphill Village Hall Chairman.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Fundraising activity:

Summer Fete
Outdoor music event
Firework display
Christmas Fayre

Strategic Maintenance:

None, but ongoing programme of general maintenance continued

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Section E Financial review

Brief statement of the Our Financial Regulations state that we will always keep £15,000 charity’s policy on in reserve reserves

Details of any funds materially in deficit

No funds in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The charity’s principle sources of funds are to hold fundraising events and by letting the village hall.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
Investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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8th April 2022 8th April 2022

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Naphill Village Hall and Playing Fields Council On accounts for the year ended 31 December 2021 Charity no (If any) 300309 Set out on pages 3and4 I rer to Ihe trustees my examination of the accounts of the atx)ve anty (Ihe Trusf) for the year ended 31 December 2021. Responsibilities and As the (arity trustees, you are res[sIble for the preparatK)n of the basls of report accounts in accordance with the CharÉties Act 2011 ("the Acf). I report in resped of my examination of the Trust's a{Ount$ carried out under sethon 145 of the 2011 Act and in carying out my examination, I have follovrfed all the appli(zble directions given by the Charity Commission under section 145(5Xb) of the Art. Independent I have completed my examination. I confim that no material matters have examlnerfs statement come to my attention in (x)nnection with the examination which gsves me cause to believe that in. any material respect.: the aGcountir¥J records Vre not kept in acconlance wtth section 130 of the Act: or the accounts dtd not accord with the accounting rerx)rds", or the accounts did not comply with the applicable requirements conceming Ihe form and content of a(xxyJnts set out in the Charitbes (Accounts and Rep[ts) Regulations 2008 other than any requirement that the a(Unts give a 'true and fair. view vthich is not a matter considered as part of an independent examination. I have no conceFns and have come'across no other matters in connection th the examination to which attention should be drawn in this report in ,6rder to enable a proper understsnding of the ac(x)unts to be reached. Sig tj 21 Name: Mr John Harris Relevant professional qualification(s) or body (rf any): Address: Red Cottage. The Common. Naphill. BuLinghamshire. HP14 4RG

Section B Disclosure Only complete rf the examiner needs to highlight matters of cOnM (see CC32. Independent examination of charity a(Lwnts: diredions and guidance for examiners). Give here details of any items that the examiner wishes to disclose. None

Section B Statement of assets and.uabi Unresirc":ed Restrtctèd funds to nÈ8rest£ Endowment funds to hÈ8rest Categories Detail 81 Cash funds 2,378 Total eash funds ,256 3.523 2,376 Ur..-,-<lri('. ResiiKled End'Me17t funds Deialls to 1kn2tsSt £ to neare5t£ to fiearest £ Cost (optiorlI CurreTrt Value Detabls 54.1 belo-. Fu:'.W. Io as$p* belor Co&t loptionall ,.Tl Current vali&6 Detai15 34 Assets retained for the ¢harity's own use Amvvfti d Wheii due onal Details cror5 35 Liabilities 2.177 2.376 Sign8d by one or trust on ehalf of all the tru$tee5 Date of appr naiure Print Name CCXX R2 accounts ISSI 04104,,2022

CHARITY COMMISSION FOR ENGtAND AND WALES Receipts and payments accounts CC16a F¢Y the period from ection A Receipts and payments Unreslricted funds Restricted funds EnwO.¥ment Totsi furids Last year tothe nearest tothe *arest£ to Ir..: l-. r¥t £ tothe n•arast£ to tho neAr•st£ Al Receipts 11.328 6,567 1.918 650 3230 1.061 11.328 8,567 1.918 650 5.874 1.081 7,789 1.584 720 Il.eases ,Ulayiw fields ,.F)tsn31ions l.D44 Sub total(Gross income for AR) 24754 27J98 .A2 Asset and investment sales, tsee table). Sub total 24.754 27.398 32.896 A3 Payments 1.039 10.233 1,039 10.494 3,485 2.792 .14ll(lIng 8 g'.wnds m.a'.nienarte 2S1 13,406 5.256 14isur8nce '. tlÈphone and Int¥nel 2.420 636 362 373 721. 561 5.406 '.qali Equipment .£perJal prqects 958 19.643 958 Sub totsl 623 20,266 IA4 Assèt investment 'iJurchases, see table) Sub total 19,643 623 '.ffj.266 32.842 Net of rgcaiptsl(payments) .45 Yransfers betwèèn funds -¢w Cash funds last year end Cash funds this year end 5,111 I,lJ21 7.132 48.507 53,618 .376 2.376 52,023 51,969 3.181 CCXX R1 a¢count5 ISSI 0410412022