01 2021 **To** ## **Trustees' Annual Report for the period** Period start date Period end date 31 12 2021 01 ## **From** ## Section A Reference and administration details **Charity name** Naphill Village Hall & Playing Fields ## **Other names charity is known by** **Registered charity number (if any)** 300309 **Charity's principal address** Naphill Village Hall Main Road Naphill, Buckinghamshire **Postcode HP14 4SX** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
Clive Lawrence Chairman Elected Village
1
Representative
Sarah Bacon Vice Chairman Elected Village
2
Representative
Paul Riglar Treasurer Naphill & Walters Ash
3
School
4 Judy Whitehouse Secretary Co-opted
5 Tanya Stevens Lettings Secretary Co-opted
Cathryn Carter Elected Village
6
Representative
June Lynch Elected Village
7
Representative
Daisy Leek Elected Village
8
Representative
Andrew Elected Village
9
Wasilewski Representative
10 Dave Evans Co-opted
11 Peter Williams Hughenden Parish Council
12 Norma Clarke Hughenden Church
13 Judy Redrup Naphill Tennis Club
14 Chris Keats Junior Football Club
15 Ruth Daly Brownies & Guides
16 Gloria Leflaive NAWARA
17 Jo Keattch Naphill Neighbours
Danielle RAF Community Liaison
18
Bowman
**----- End of picture text -----**
March **2012** **TAR** 1 **----- Start of picture text -----**
19 Dennis Lynch Bridge Club
20 Linda Clark Naphill Festival Committee
Darren Lomas 7 [th] June 2021 Men’s Club
Names of the
trustees for
the charity, if
26 any, (for
example, any
custodian
trustees)
Dates acted if
Name not for whole
year
**----- End of picture text -----**
## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Scheme Type of governing document (eg. trust deed, constitution) Registered charity How the charity is constituted (eg. trust, association, company) Part appointed, part elected Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** March **2012** **TAR** 2 You **may choose** to include additional information, where relevant, about: We are intending to restructure during 2022/23. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - Trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The object of the charity is, in the interests of social welfare, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of: - A village hall for use by the inhabitants, including use for: Meetings, lectures and classes, and Other forms of recreation and leisure time occupation; and - A recreation ground for use by the inhabitants. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** This last year as usual, has been unlike any other year. The Covid pandemic played havoc with the running of the village hall. For some of the year we had to close and when we were able to open it was under very different rules, we even could not have an attended AGM last year. As the restrictions were eased and the village seemed eager to make the most of our new found freedom we gradually emerged to be able to hold our fundraising events. Napfest was held in September when the covid restrictions were relaxed and although it was a downsized event it was still a decent fundraiser. A slightly different Classics on the Crick saw the village hall run the bar for the event and the agreement was that the village hall kept all the profits which came to just over £1000. Then came the fireworks event and I think because of circumstances people came from near and far and everything that was for sale, sold out. The profit was by far the biggest that a village hall event has ever raised. The Christmas fayre was also a success and matched previous years fundraising. As usual the Christmas tree lights were put on the tree and the money donated for that more than paid for costs. So I must thank all the volunteers for their hard work in making all of these events a success. The running of the hall has been a continuing labour for the committee. Just to keep it functioning is a task, let alone the various extra work to sort out leases and maintenance. Paul Rigler has spent at least 100 hours researching leases and the March **2012** **TAR** 3 charity commission rules, we have even had input from a solicitor, free of charge, and still we are nowhere near granting leases. There has also been problems throughout this year, one of them was a criminal act which resulted in a vehicle fire that could have very nearly ended with the village hall being burnt down. There are still repercussions that have not been fully dealt with. The ongoing quest to update and improve the hall and playing fields continues but sometimes getting quotes feels like you are fighting a battle. As we are all volunteers it is good to see all the committee keeping up the good work to make the village hall and playing fields available for the residents of Naphill and Walters Ash. Clive Lawrence - Naphill Village Hall Chairman. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Fundraising activity: - Summer Fete - Outdoor music event - Firework display - Christmas Fayre ## Strategic Maintenance: - None, but ongoing programme of general maintenance continued March **2012** **TAR** 4 **Section E Financial review** **Brief statement of the** Our Financial Regulations state that we will always keep £15,000 **charity’s policy on** in reserve **reserves** **Details of any funds materially in deficit** No funds in deficit ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: The charity’s principle sources of funds are to hold fundraising events and by letting the village hall. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - Investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** March **2012** **TAR** 5 8th April 2022 **8th April 2022** March **2012** **TAR** 6 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Naphill Village Hall and Playing Fields Council On accounts for the year ended 31 December 2021 Charity no (If any) 300309 Set out on pages 3and4 I rer￿ to Ihe trustees my examination of the accounts of the atx)ve anty (Ihe Trusf) for the year ended 31 December 2021. Responsibilities and As the (*arity trustees, you are res[￿sIble for the preparatK)n of the basls of report accounts in accordance with the CharÉties Act 2011 ("the Acf). I report in resped of my examination of the Trust's a{￿Ount$ carried out under sethon 145 of the 2011 Act and in carying out my examination, I have follovrfed all the appli(zble directions given by the Charity Commission under section 145(5Xb) of the Art. Independent I have completed my examination. I confim that no material matters have examlnerfs statement come to my attention in (x)nnection with the examination which gsves me cause to believe that in. any material respect.: the aGcountir¥J records V￿re not kept in acconlance wtth section 130 of the Act: or the accounts dtd not accord with the accounting rerx)rds", or the accounts did not comply with the applicable requirements conceming Ihe form and content of a(xxyJnts set out in the Charitbes (Accounts and Rep[￿ts) Regulations 2008 other than any requirement that the a(￿Unts give a 'true and fair. view vthich is not a matter considered as part of an independent examination. I have no conceFns and have come'across no other matters in connection th the examination to which attention should be drawn in this report in ,6rder to enable a proper understsnding of the ac(x)unts to be reached. Sig tj 21 Name: Mr John Harris Relevant professional qualification(s) or body (rf any): Address: Red Cottage. The Common. Naphill. BuL*inghamshire. HP14 4RG Section B Disclosure Only complete rf the examiner needs to highlight matters of cOn￿M (see CC32. Independent examination of charity a(Lwnts: diredions and guidance for examiners). Give here details of any items that the examiner wishes to disclose. None Section B Statement of assets and.uabi Unresir*c":ed Restrtctèd funds to nÈ8rest£ Endowment funds to hÈ8rest Categories Detail 81 Cash funds 2,378 Total eash funds *,256 3.523 2,376 Ur..-,-