Trustees’ Annual Report for the period
From 01/04/2020 Period start date To 31/03/2021 Period end date
Charity name: Marsh Gibbon Village Hall
Charity registration number: 300302
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provide premises for hire for residents of Marsh Gibbon and surrounding areas and community activities |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Hire for education, sports, arts, community events, faith and religion |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Maintained hall during difficult period of Covid closure. Provided activities where legal and safe and offered alternative community events in a safe environment |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Charity has sufficient reserves to meet its reserve policy |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are maintained equating to at least 18 months running costs to ensure hall can meet its financial obligations and objectives year on year |
| Amount of reserves held | Para 1.22 | 80,340 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Conveyance and Trust deed dated 10.02.1964 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | As above |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Volunteers wanting to join as committee members are considered and approved where applicable by existing trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Marsh Gibbon Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 300302 |
| Charity’s principal address | Clements Lane Marsh Gibbon OX27 0HG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Chris Anstey | ||||
| John Berry | ||||
| Edward Benfield | 01.04.20-05.12.20 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Celia Pearson | ||
Treasurer |
||
| 12 January 2022 | ||
| 12 January 2022 |
Marsh Gibbon Village Hall
Statement of Financial Activities
Year Ended 31 March 2021
| Year Ended 31 March 2021 | ||||
|---|---|---|---|---|
| Notes Incoming resources Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities 4 Other incoming resources Total incoming resources Resources expended Costs of generating funds Costs of generating voluntary income Charitable activities 5 Other resources expended 6 Total resources expended Net incoming /outgoing resources before transfers Transfers Gross transfers between funds Net incoming resources before other recognised gains and losses Other recognised gains/losses Net movement in funds Reconciliation of Funds Total funds brought forward Total funds carried forward |
Unrestricted Funds |
Restricted Funds |
Total Funds | Prior Year Total Funds |
| £ £ £ £ |
||||
| 24,323 | - | 24,323 | 67 | |
| - | 32 | 32 | 5,122 | |
| - | 8 | 8 | 25 | |
| 15,716 | - | 15,716 | 35,352 | |
| - | - | - | 1,790 | |
| 40,039 | 39 | 40,078 | 42,356 | |
| - | - | - | 2,675 | |
| 24,303 | - | 24,303 | 29,274 | |
| 3,381 | - | 3,381 | 3,322 | |
| 27,683 | - | 27,683 | 35,271 | |
| 12,356 | 39 | 12,395 | 7,085 | |
| 30 | 30 - |
- | - | |
| 12,386 | 9 | 12,395 | 7,085 | |
| 12,386 | 9 | 12,395 | 7,085 | |
| 142,888 | 14,509 | 157,397 | 150,312 | |
| 155,273 | 14,518 | 169,791 | 157,397 |
Page 1
Marsh Gibbon Village Hall
Balance Sheet as at 31 March 2021
| Balance Sheet as at 31 March 2021 | ||
|---|---|---|
| Notes Fixed assets: Tangible assets 2, 7 Total fixed assets Current assets: Stocks and work-in-progress 8 Debtors 9 Cash at bank and in hand 10 Total current assets Liabilities: Creditors: Amounts falling due within one year 11 Net current assets or liabilities Total assets less current liabilities Net assets or liabilities including pension asset or liability The funds of the charity: Restricted income funds 12 Unrestricted income funds Unrestricred income funds Unrestricted income funds excluding pension asset/liability Pension reserve Total unrestricted funds Total charity funds |
Total Funds |
Prior Year Funds |
| 0 - 0 |
Page 2
Marsh Gibbon Village Hall
Notes to the Accounts for the year ended 31 March 2021
1. Accounting Basis
The accounts have been prepared under the historical cost convention and on an accruals basis.
2. Fixed Assets
Fixed assets include land & buildings and equipment used in the village hall.
3. Depreciation Rates
Buildings 2% straight line Equipment 10% straight line
4. Incoming resources from charitable activities
| Regular Users and Village Societies Other Users Income from Hall Hire, Storage and Admin Charges 5. Charitable activities Gross Wages Cleaning Materials Repairs and Maintenance Light and Heat Telephone Water and Sewage Insurance Licences Administration Equipment Miscellaneous AVDC - Hire of Bins Bad Debt |
31-Mar-21 £ 14,502 1,215 |
31-Mar-20 £ 30,392 4,960 35,352 31-Mar-20 £ 12,937 3,014 2,560 2,952 - 1,993 1,316 1,510 169 1,686 157 971 9 29,274 Page |
|
|---|---|---|---|
| 15,716 | |||
| 31-Mar-21 £ 11,570 1,438 4,279 2,499 - 781 1,383 1,290 108 - 180 775 - |
|||
| 24,303 | |||
Marsh Gibbon Village Hall
Notes to the Accounts for the year ended 31 March 2021
| 6. Other resources expended | ||
|---|---|---|
| 31-Mar-21 | 31-Mar-20 | |
| £ | £ | |
| Depreciation | 3,381 | 3,322 |
| 3,381 | 3,322 | |
| 7. Tangible assets | ||
| 31-Mar-21 | 31-Mar-20 | |
| £ | £ | |
| Land and Buildings | ||
| Balance b/d | 131,121 | 131,121 |
| Original estimated cost | - | - |
| Additions in year | 1,890 | - |
| 133,011 | 131,121 | |
| Accumulated Depreciation | 48,617 | 45,957 |
| Net Book Value | 84,394 | 85,164 |
| Equipment | ||
| Balance b/d | 12,424 | 12,424 |
| Additions in Year | - | - |
| 12,424 | 12,424 | |
| Accumulated Depreciation | 9,321 | 8,600 |
| Net Book Value | 3,103 | 3,824 |
| Net Book Value of Fixed Assets | 87,497 | 88,988 |
| 8. Stock | ||
| Stock held includes refreshments and decorations following Fundraising Events. | ||
| 9. Debtors | ||
| 31-Mar-21 | 31-Mar-20 | |
| £ | £ | |
| Income Receivable from Hall Hire and Storage Charges | 2,090 | 2,827 |
| Page |
Marsh Gibbon Village Hall
Notes to the Accounts for the year ended 31 March 2021
| Prepaid Expenses 10. Cash at bank and in hand Current Account Refurbishment Account Reserve Account 11. Creditors: Amounts falling due within one year Deposits Received Creditors and Accruals 12. Restricted income funds Refurbishment Account Reserve Account |
241 | 806 | |
|---|---|---|---|
| 2,331 | 3,633 | ||
| 31-Mar-21 £ 65,821 12,673 1,845 |
|||
| 31-Mar-20 | |||
| £ 50,266 12,666 1,843 |
|||
| 80,340 | 64,775 | ||
| 31-Mar-21 £ - 376 |
|||
| 31-Mar-20 | |||
| £ - - |
|||
| 376 | - | ||
| 31-Mar-21 £ 12,673 1,845 |
|||
| 31-Mar-20 | |||
| £ 12,666 1,843 |
|||
| 14,518 | 14,509 |
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