## **Trustees’ Annual Report for the period**
## **From 01/04/2020 Period start date To 31/03/2021 Period end date**
## **Charity name: Marsh Gibbon Village Hall**
## **Charity registration number: 300302**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provide premises for hire for residents**
**of Marsh Gibbon and surrounding areas**
**and community activities**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Hire for education, sports, arts,**
**community events, faith and religion**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Maintained hall during difficult period of**
**Covid closure. Provided activities**
**where legal and safe and offered**
**alternative community events in a safe**
**environment**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Charity has sufficient reserves to meet**
**its reserve policy**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are maintained equating to at**
**least 18 months running costs to ensure**
**hall can meet its financial obligations**
**and objectives year on year**|
|Amount of reserves held|Para 1.22|**80,340**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**NA**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Conveyance and Trust deed dated**
**10.02.1964**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**As above**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Volunteers wanting to join as committee**
**members are considered and approved**
**where applicable by existing trustees**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Marsh Gibbon Village Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|300302|
|Charity’s principal address|Clements Lane
Marsh Gibbon
OX27 0HG|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Chris Anstey||||
||John Berry||||
||Edward Benfield||01.04.20-05.12.20||
||||||
||||||
||||||
||||||
||||||
||||||
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||||||
||||||
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||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Celia Pearson||
||
Treasurer||
||12 January 2022||
||12 January 2022||
## **Marsh Gibbon Village Hall**
## **Statement of Financial Activities**
## **Year Ended 31 March 2021**
|**Year Ended 31 March 2021**|||||
|---|---|---|---|---|
|**Notes**
**Incoming resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from charitable activities
**4**
Other incoming resources
**Total incoming resources**
**Resources expended**
Costs of generating funds
Costs of generating voluntary income
Charitable activities
**5**
Other resources expended
**6**
**Total resources expended**
Net incoming /outgoing resources before transfers
**Transfers**
Gross transfers between funds
Net incoming resources before other recognised gains and losses
**Other recognised gains/losses**
**Net movement in funds**
**Reconciliation of Funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**Funds**|**Restricted**
**Funds**|**Total Funds**|**Prior Year**
**Total Funds**|
||£
£
£
£||||
||24,323|-|**24,323**|**67**|
||-|32|**32**|**5,122**|
||-|8|**8**|**25**|
||15,716|-|**15,716**|**35,352**|
||-|-|**-**|**1,790**|
||**40,039**|**39**|**40,078**|**42,356**|
||||||
||-|-|**-**|**2,675**|
||24,303|-|**24,303**|**29,274**|
||3,381|-|**3,381**|**3,322**|
||**27,683**|**-**|**27,683**|**35,271**|
||12,356|39|**12,395**|**7,085**|
||||||
||30|30
-|**-**|**-**|
||12,386|9|**12,395**|**7,085**|
||||||
||**12,386**|**9**|**12,395**|**7,085**|
||||||
||142,888|14,509|**157,397**|**150,312**|
||**155,273**|**14,518**|**169,791**|**157,397**|
Page 1
## **Marsh Gibbon Village Hall**
## **Balance Sheet as at 31 March 2021**
|**Balance Sheet as at 31 March 2021**|||
|---|---|---|
|**Notes**
**Fixed assets:**
Tangible assets
**2, 7**
**Total fixed assets**
**Current assets:**
Stocks and work-in-progress
**8**
Debtors
**9**
Cash at bank and in hand
**10**
**Total current assets**
**Liabilities:**
Creditors: Amounts falling due within one year
**11**
**Net current assets or liabilities**
**Total assets less current liabilities**
Net assets or liabilities including pension asset or liability
**The funds of the charity:**
Restricted income funds
**12**
Unrestricted income funds
Unrestricred income funds
Unrestricted income funds excluding pension asset/liability
Pension reserve
**Total unrestricted funds**
**Total charity funds**|**Total**
**Funds**|
**Prior**
**Year**
**Funds**|
||0
-
0||
Page 2
## **Marsh Gibbon Village Hall**
## **Notes to the Accounts for the year ended 31 March 2021**
## **1. Accounting Basis**
The accounts have been prepared under the historical cost convention and on an accruals basis.
## **2. Fixed Assets**
Fixed assets include land & buildings and equipment used in the village hall.
## **3. Depreciation Rates**
Buildings 2% straight line Equipment 10% straight line
## **4. Incoming resources from charitable activities**
|Regular Users and Village Societies
Other Users
Income from Hall Hire, Storage and Admin Charges
**5. Charitable activities**
Gross Wages
Cleaning Materials
Repairs and Maintenance
Light and Heat
Telephone
Water and Sewage
Insurance
Licences
Administration
Equipment
Miscellaneous
AVDC - Hire of Bins
Bad Debt||31-Mar-21
£
14,502
1,215|31-Mar-20
£
30,392
4,960
35,352
31-Mar-20
£
12,937
3,014
2,560
2,952
-
1,993
1,316
1,510
169
1,686
157
971
9
29,274
Page|
|---|---|---|---|
|||15,716||
|||31-Mar-21
£
11,570
1,438
4,279
2,499
-
781
1,383
1,290
108
-
180
775
-||
|||24,303||
|||||
**Marsh Gibbon Village Hall**
## **Notes to the Accounts for the year ended 31 March 2021**
|**6. Other resources expended**|||
|---|---|---|
||31-Mar-21|31-Mar-20|
||£|£|
|Depreciation|3,381|3,322|
||3,381|3,322|
|**7. Tangible assets**|||
||31-Mar-21|31-Mar-20|
||£|£|
|Land and Buildings|||
|Balance b/d|131,121|131,121|
|Original estimated cost|-|-|
|Additions in year|1,890|-|
||133,011|131,121|
|Accumulated Depreciation|48,617|45,957|
|Net Book Value|84,394|85,164|
|Equipment|||
|Balance b/d|12,424|12,424|
|Additions in Year|-|-|
||12,424|12,424|
|Accumulated Depreciation|9,321|8,600|
|Net Book Value|3,103|3,824|
|Net Book Value of Fixed Assets|87,497|88,988|
|**8. Stock**|||
|Stock held includes refreshments and decorations following Fundraising Events.|||
|**9. Debtors**|||
||31-Mar-21|31-Mar-20|
||£|£|
|Income Receivable from Hall Hire and Storage Charges|2,090|2,827|
|||Page|
**Marsh Gibbon Village Hall**
## **Notes to the Accounts for the year ended 31 March 2021**
|Prepaid Expenses
**10. Cash at bank and in hand**
Current Account
Refurbishment Account
Reserve Account
**11. Creditors: Amounts falling due within one year**
Deposits Received
Creditors and Accruals
**12. Restricted income funds**
Refurbishment Account
Reserve Account||241|806|
|---|---|---|---|
|||2,331|3,633|
|||31-Mar-21
£
65,821
12,673
1,845||
||||31-Mar-20|
||||£
50,266
12,666
1,843|
|||80,340|64,775|
|||31-Mar-21
£
-
376||
||||31-Mar-20|
||||£
-
-|
|||376|-|
|||31-Mar-21
£
12,673
1,845||
||||31-Mar-20|
||||£
12,666
1,843|
|||14,518|14,509|
Page
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