MARLOW COMMUNITY ASSOCIATION Charity number 300307 TRUSTEES ANNUAL REPORT AND ACCOUNTS for YEAR ENDED 31 DECEMBER 2020
MARLOW COMMUNITY ASSOCIATION Annual Report for the year ended 3tst December 2020 Name of Charity Marlow Community Association Registered Number 3(M)301 Legal Forni: Unincorporated Charitsble Trust Goveming Document: The Constitution was adopted on 13th May 1967. amended at a Special General Meeting on Thursday 17th February 2(KX) to bring it into line with new requirements and amended again on 21st March 2013. Address: Liston Hall, Chapel Street. Marlow, Buckinghamshire. SL7 IDD Trustees: Charity Trustee5 were all members of the General Council during the year ended 31st December 2020. A list of the trustee5 is held in the MCA Office. Method of Appointment: l. Members of the Executive Committee 2. One Trustee is nominated by each Section and Affiliated organisation 3. Ordinary members may be appointed a5 Trustees at the AGM up to an equivalent number nominated ID 2 above. Holding Trustees: Mr G Flett. Mr R Johnson, Mr W A Streeter and Mr R Wilson Officers: Chairman Vice Chairman Honorary Secretary Honorary Treasurer Mr Richard Scott Mrs Linda Richard5 Mrs Ruth Coster Mr5 Laura Hobson Bankers: Lloyds Bank. High Street, Marlow. Buckin£hamshire. SL7 IAU Charities Official Investment Fund ICOIFI. Senator House. 85 Queen Victoria Street. London, EC4V 4ET Independent Examiner: Mr Roger Smith FCA 6 Beaufort C105e, Marlow. SL7 IEN Objects: The Objects of the Association are: l. To promote the benefit of the inhabitants of Marlow and the neighbourhood Ihereinafter call the 'area of benefiv) without distinction of sex. sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authoritie5. voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. 2. To maintain and manage a Community Centre in furtherance of these objects. 3. To promote such other charitable purposes a5 may from time to time be determined.
MARLOW COMMUNITY ASSOCIATION Trustee5 Report on the Financial Activities of the A55ociation: As will be seen from thefinancial report, the Covid pandemic has had a serious effect on the finances of the Association. The Executive Committee has at all times strictly followed Government guidelines for the use of our letting rooms and hastaken external advice about re- opening from Community Impact Bucks. Following that advice, we were able to open for limited periods during the year and we hope that we will be able to open again after 12 April 2021. The Trustees (the General Councill met three time5 in the last year. In accordance with the adopted accounting policy. the independently examined Statement of Financial activities and Balance Sheet of the Association for the year ended 31st December 2020 are included with this report. The Statement of Financial ActNities forthe Association shows a deficit of £8.352 for the year {2019 surplus £6,268). In line with our accounting policy. we continue to depreciate our assets on a straight-line basis and depreciation of £4,54812019 £7,610} has been charged in arriving at this year's deficit. The income from Lettings was seriously affected by closure of the hall due to the Covid pandemic and the reduction is clearly shown in the figures- 2020 £20,56912019 £50.565). The Sections and Affiliated charity and other community groups still enjoy advantageous rates: in 2020 it is estimated that they received in excess of £8,16712019 £32.51KJ) in reduced charges when compared to our commercial rates. Letting charges are reviewed annually and from 1st January 2020 they increased by a rate close to the rate of inflation. The Association has five Sections- Bridge. Dog Trainin& Parents and Toddlers, Cameo Lunch Club and Friday Lunch Club. All have been adversely affected bythe Covid pandemic. but between them they sustained a small deficit of £712019 deficit £1.5441. The Carnival was not held in 2020 but is currently booked for 11 September this year. We were fortunate to receive of Covid related grant of £IO.CM)O from the Government. Interest on savings in the Charities Official Investment Fund was in line with current low interest rates. No changes have been made to the investment strategy during this financial year. Routine maintenance costs in 2020 amounted to £3.317 (2019 £11.665}. All our letting roorns are now generally in very good condition and ready for opening post lockdown. Cleaning and caretaking costs were below both budget and last year. but other costs remained broadly in line with budget. The Balance Sheet remains reasonably stron& with £12.014 (2019 £11.982) in the COIF deposit account and £12,809 (2019 £22.1021 in our unrestricted current accounts. The Executive Committee keeps the cash posttion under regular review and provided Covid restrictions are lifted as outlined by the Govemment. it is confident that the cash position is sufficient to cover normal running costs for the next twelve months. Reserves At the year-end. we had reserves of £182.780 (2019 £191,132), which included £30.34612019 £30.353} in restrirted income funds. The General Maintenance Reserrfe stands at £4.IX)0 (2019 £4,OWI.
MARLOW COMMUNITY ASSOCIATION The Trustees The Trustees would like to acknowledge the volunteers who man the office on weekday mornings to assist in the day to day running of the Association. those who help with the Sections and with our fund raising attivities. Our thanks go also to Cindy Gillies who runs the office with outstanding efficiency and to her husband Donald who. as Cleaner and Handyman, keep Liston Hall in good order. Trustees Responsibilities The Trustees are required to prepare a Financial Statement for each financial year, which give a true and fair view of the state of affairs of the charity and of the surplus or defictt for that period. In preparing this Financial Statement the Trustees are required to- l. Select suitable accounting policies and then appty them consistently. 2. Make judgments and estimates that are reasonable and prudent. 3. State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the Financial Statement. 4. Prepare the Financial Statements on an ongoing basis unless it is inappropriate. The Trustees are responsible for keeping proper accounting records. which disclose with reasonable accuracy at any time the financial position of the Trust. safeguarding the ChariWs assets and for taking reasonable steps for the prevention and detection of fraud and other irregularities. An Independent Examiner examinesthe annual report and accounts and has issued an unqualified report. The report and accounts will be be presented tothe General Counctl at the Annual General o be held on 24 March 2021. Richard Scott Honorary Chairnian and Trustee 20 March 2021
Marlow Community As%>ciation Registered Chafity No. 3(X1301 ststement of Financial Activities For the year to 31st December 2020 lunds Inc¥fft fvnds Total fvnds fvnds IncomlnE re%wrces (Note 31 Income from: Lettings Income from Settns activities Fund raising attivities Donatlons Investments Membership subscription5 Other Totsl 20,569 1.297 517 20.569 5,357 517 50,565 12.899 9.930 2,755 68 32 32 665 16 39,156 16 35.096 77,263 Resources expended (Note 4) Expendlture on: Raising funds Charitable activities Costs of Section activities Other Total 412 412 43.029 4.067 4.792 56.755 43,029 4.(7 43,441 4.067 47,508 70,995 Net incomellexpendlre? before inve5trnent gainslllosses) Transfers between funds Net movernent in funds 18.345) 171 18.352} 6,268 18,3451 18,3521 6.268 Reeofftaliati¢ of funds: Total funds brought forward Total funds carrled forward 160.779 152,434 30.353 30,346 191,132 182.780 184.864 191.132
Marlow Community Association Reglstered Charlty No. 300301 Balance Sheet As at 31st Dember 2020 Totsl th15 Total last ar Flxed assets Tan8lble assets InstMents 1Note 61 (Note 7) Totsl fixed 128,775 12.014 140,789 128.775 12.014 140,789 125361 11,982 137.343 Current assets Debtors (Note 81 Cash at bank and In hand (Note$ 9 & 101 Totsl curyent 2,169 12,809 15,393 30.346 30,346 43.155 45.739 52,455 54.624 Creditors: amounts fallln8 due ¥AthiTr ofie (Note 11) 3.748 3.748 835 Nettyrrent assetsllliabiliiies 11.645 41.991 53,789 Totsl a*ts less currefrt liabiliti 152.434 182,780 191,132 Funds of the Charity Re511irted it)come funds {Note 12) Unrestrfrted fvnds Revaluatlon rese 30.353 160.779 151434 152.434 Totrl fun 152.434 30.346 182.780 191,132 Signed by the treasurer. a trustee on behalf of all the trustees Date of approval 91sl Laurn Hobson
Marlow Community Association Registered Charity No. 300301 Notes to the accounts for the year to 31st December 2020 Note I. Basis of preparation 1.1 Basls of accounting. The accounts have been prepared on the basis of histOTical cost in accordance with the Statement of Recornmended Practice: Accounting and Reporting by Charities and in accordance wtth the Financial Reporting Standard applicable in the UK {FRS 102} issued on 16th July 2014 and with the Charities Act 2011. 1.2 Going concern. The accounts are prepared on a going concern basis. there being no material uncertainties that cast doubt on the charitys ability to continue as a going concem. 1.3 Change of accounting policy. The accounts present a t and fair view using the accounting policies adopted and outlined in note 2. 1.4 Chawdes to accountlry estimates. There has been no change to accounting estimates in the reporting year. Note 2: Ac¢ountlng polides 2.1 Income: Recognition of Income. Income is included in the Ststement of Financial Activities when the charity becomes entitled to the resourtrs. when the trustees are virtually certain they will receNe the resources and when the monetaryvalue can be measured with sufficient reliability. OFfsetting. There has been no oftsetting of assets and liabilities. or income and expenditure in the accounts. 2.2 Expenditure and Liabilities: Liability recognition. Liabilities are recognised when it is more likely than not that there is a legal or constructNe obligation to pay out resources and the amount of the obligation can be measured with reasonable certainty. Administration and governan costs. Includes all costs involving the public accountability of the charrty and its compliance with regulation ond good practice. and the legal, accountin8 and administrative costs of trustees in the furtheran of their duties. 2.3 Assets: Tanglble Ilxed assets. Freehold land and buildings are valued at cost plus rebuilding and other major additions. Fixtures and fittings are capitalised rfthey can be used for more than one year and nomially C05t more than £l(M). They are valued at cost and are written off over seven year5 With a full year's depreciation in the year of purchase. Computers and other technology assets are capitalised rf they can be used for more than one year and usually cost more than £l(Xl. They are valued at cost and are written off over three years with a full yearfs depreciation in the year of purchase. Debtors. These are meaSUd on initial recognition takin8 into account any agreed discounts and advan payments by the tharity.
Note 3: Analysls of Incoming resources This Last Year Year Lettin85 Income from Sections actNities Cameo Club Dog Training Club Bridge Club Parents and Toddlers Club Friday Club Fund raising activities Carnival 100 Club Other events Donations Investments Membership subscriptions Other 20.569 50,565 I.CK13 2,532 l.(K)5 218 599 2,119 6.584 962 823 2,411 5.357 12.899 9,318 612 37 517 12.(XJO 32 665 16 39.156 9,930 2.755 406 77.263 Note 4: Anaty5is of res4wrces expended Last Year Year Raising funds Carnival 100 Club Charitable activities Cleanin& caretaking etc. Salaries Rates and Water Heat and light Maintenance Administration and govemance costs Subscriptions Other costs Depreciation INote$ 2 and 6} Costs of Section activities Cameo Club Dog Training aub Bridge Club Parents and Toddlers Club Friday Club Scottish Dancing Club 126 286 4.525 267 412 4.792 8.572 11.31J) 3.227 3.951 3.317 5,799 1.713 602 13,291 9.105 703 5.513 11.665 5,432 1.037 2.399 38.481 49,145 7,610 1,437 5,520 195 255 1.654 387 2.967 143 45 328 4,067 47.508 9,448 70.995
Note 5: Trustee expenses Induded In admlnlstratk•n ar governan costs: Number of trustees who were paid expenses Totsl administrative expenses paid Note 6: Tangible fixed a55ets Freehold land and buildings Net book value of rniture, fittings and technology brought forward Additions during year 115.366 115.366 9.995 7.962 17,957 15.385 2,220 17,605 7,610 Depreciation charge for the year Net book value of furnitu. fittings and technobgy carried foThvard Net book value of tangible assets carried forward 13.409 128,775 9,995 125.361 Note 7: Investments COIF Charitie5 Investment Fund 12.014 11,982 Note 8: Debtor5 and Prepavnnts Prepayments and debtors 2,584 2.169 Nots 9: Cash at bank and in hand This Year Last Year Cash at bank Unrestricted funds Restricted funds Held on behalf of Sections Cash held by *rtions Cameo Club Dog Training Club Bridge Club Parents and Toddler5 Club Friday Club 12.729 22.022 4.021 20.750 4.021 30.043 1.202 18,351 17.267 1.475 1.819 260 1.782 155 22.325 43.075 22,332 52,375 Cash in hand 43.155 52,455 Note 10: Cash at bank and in hand relating to funds Restricted incorne funds (Note 12) Unrestricted funds 30,353 22,102 52.455 12,809 43,155
Note 11: Creditors and accrua15 Creditors and accruals 3.748 835 Note 12: Restrkted income fvnds Relates to the following: Cameo Club Do8 Training Club Bridge Club Parents and Toddlers Club Friday Club 2,087 17.267 1,475 1.819 3,698 26,346 1.785 18.352 1,782 3,592 26,353 Maintenance SerVe 30,346 30,353
Marlow Community Associatlon Registered Charity No. 300301 Independent Examinees report to the Trustees of Marlow Cornmunity AsSn I report on the accounts of Marlow Community Association for the year ended 31 December 2020, which are set out on pages I to 6. Respective responslbilltles of trustees and examlner. The charitys trustee5 are responble for the pparatIOn of the accounts. The charitrfs trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 {the Charities Act) and that an independent exarnination is needed. It Is my responsibility to: ' examine the accounts under section 145 of the Charities Act to follow the procedures laid in the 8eneral Directions given by the Charity Commission under section 145{5){b) of the 2011 Act. and to State whether particular matters have corne to my attention. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wfch those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audtt and consequentty no opinion is given as to whether the accounts present a 'true and fair and the report is limited to those matters set out in the next statement. Independent examinerfs statement In connection with my examination. no material matters have come to my attention which gNes me cause to believe that. in any material respett- the accounting records were not kept in accordance wtth section 130 of the Charities Act 2011: or the accounts did not accord with the accounting records: or the accounts did not compfy with the applicable requirements concerning the form and content of accounts set out in the Charities IAccounts and Reports) Regulations 2011 other than any requirement that the accounts give a 'tme and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no matters ID connection wrth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signatur Date- Name: Roger Smtth FCA Qualification: Chartered Accountsnt Add$s. 6 Beaufort Close, Marlow, BuckIrhamshlre SL7 IEN