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2021-03-31-accounts

IVINGHOE TOWN HALL MANAGEMENT COMMITTEE (Incorporating Beacon Villages Community Library)

STATEMENT OF ACCOUNTS YEAR ENDED 31 March 2021

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IVINGHOE TOWN HALL MANAGEMENT COMMITTEE (Incorporating Beacon Villages Community Library)

CONTENTS YEAR ENDED 31 March 2021

Page
Town Hall Treasurers Report 3
Town Hall Income & Expenditure 4
Town Hall Balance Sheet 5
Combined Income & Expenditure 6
Combined Balance Sheet 7
BVCL Income & Expenditure 8
BVCL Balance Sheet 9
BVCL Fund Raising Events 10

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IVINGHOE TOWN HALL MANAGEMENT COMMITTEE

Town Hall Treasurers Report YEAR ENDED 31 March 2021

Y/E Y/E Y/E
2021 2020 2019
Rental Income to Date £1,089 £6,251 £7,099
Operating Surplus / (deficit) for the Period -£2,456 £824 £3,357
Exceptional Item / Net Grant £18,023 £0 £0
Bank Account - ITH Current A/c £28,102 £12,308 £11,636
Debtors - O/s Hire Fee £16 £327 £144
COIF £10,000 £10,000 £10,000
Summary

Operating Results: Hall rental is down 83% on last year as would be expected due to Covid-19.

Our expenditure is comparable with last year even if the hall has not been used, however we have made savings with a reduction in electricity costs for obvious reasons.

I have treated the work carried out on the floor/decorating as an exceptional item and netted them off against grants received, as we would not have normally carried these out at this time but took the advantage of the covid situation, in that way we can compare operating costs to previous years.

Total grant money received was £21,099, the net income after allowance to the hirers £258 and decorating/floor revarnish £2,818 was £18,023. Thus, deducting the operating deficit of £2,456, left a surplus for the year of £15,579, which is reflected in the increase in the bank balance & general reserve held at year end.

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IVINGHOE TOWN HALL MANAGEMENT COMMITTEE

Town Hall Income and Expenditure Account Year Ended

Town Hall
Income and Expenditure Account
Year Ended
31 March 2021
Hall rental income (see page 6)
Expenditure
Rent
Cleaning (and cleaning materials)
Electricity charges
Water
Website expenses
Webmail/Broadband
General repairs/replacements
Insurance
Stair lift - maintenance
Postage and stationery
Hire of Village Centre
BCA fees
Miscellaneous
Acquisition of new stairlift
Donations
Operating surplus/(deficit) for the year
COIF interest
Grants Received
Grant Allowance Applied
Repairs (Decorating & Floor)
Surplus/(Deficit) for the year		 2021 2020
£
600
1,869
513
-
116
-
371
-
-
76
-
-
-
-
-		 £
600
1,660
1,135
-
29
-
591
189
1,145
78
-
-
-
-
-		 £
6,251
5,428
87%
824
61
-
£885 14%
-
-
-

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JVINGHOE TOWN HALL Town Hall Balan¢0 Shoot Y••r End•d 31 March 2021 2021 2020 Bank Accounts Natwest Currenl 8eeounts N8tWest Business Reserve acojunt Petty cash, Till and P8yPal COIFIvirgin DepositAccounl . 27.102 11.308 1.000 10.rJ)o tO,OC) 38.102 22,308 Debtorn PfgpaYM￿ts Irentl Accrued income / COIF interest 18 327 38.118 22.635 Llablffti•• Cr8ditors and ac£￿915 D•f•rrad income 24 120 120 N•t AB••ts RESERVES Town Hall G•noral R•s•r¥• Balancé brought foThMrd Surplu51lDefi¢itl for the ye Transfer to Speaal Rgserve Balance carri•J foNard 11,515 15,579 10,830 885 27,094 11.515 T¢wn Hall Sp•dal R•8orve Balance brought lo￿ard Tr8n$fer from Gen•r81 reserve 88lanc carr￿d fo￿ard 11,0 11.000 11.000 11.000 St45rf1ft Re8•rv• Balanco brought forward Transfer to Gèneral Te88rve B#lan¢e carrie4J forward BVCL G•n•ral Re••r¥• Balanc& brought f¢yward Surplus/lDeficitl for Ihe ygar Ba18nce carri&J forward Total R•••rv ' Al¢ Mtyet0p￿ed I have examin8d 8cGwnls ol I￿ngh08 Town Hall (ITH) confim that they are in accorfance wrth the books, rncords 8nd explanatmspms$n18d to me. Grego TreasuwlTht en FinancialEx8miner

Year Ended £
£
£
£
Library
2020		 6,251
-
582
582
1,200
1,200
44
44
1,608
1,608
10,417
10,417
13,851
20,102
7,800
7,800
-
-
300
300
-
600
160
160
1,475
3,135
911
2,046
45
45
-
29
542
542
295
886
-
-
189
378
-
1,145
435
513
-
-
-
-
-
-
-
-
-
-		 6,251
-
582
582
1,200
1,200
44
44
1,608
1,608
10,417
10,417
13,851
20,102
7,800
7,800
-
-
300
300
-
600
160
160
1,475
3,135
911
2,046
45
45
-
29
542
542
295
886
-
-
189
378
-
1,145
435
513
-
-
-
-
-
-
-
-
-
-		 5,428
12,152
17,580
823
1,699
2,522
61
-
61
-
-
-
-
-
-
885
£
1,699
£
2,584
£		 5,428
12,152
17,580
823
1,699
2,522
61
-
61
-
-
-
-
-
-
885
£
1,699
£
2,584
£		 5,428
12,152
17,580
823
1,699
2,522
61
-
61
-
-
-
-
-
-
885
£
1,699
£
2,584
£
£
£
Town Hall		 6,251
6,251
-
-
-
600
-
1,660
1,135
-
29
-
591
-
189
1,145
78
-
-
-
-
-		 6,251 5,428 823
61
-
-		 885
£
£
£
£
£
Library
2021		 1,089
531
531
1,508
1,508
97
97
842
842
21,299
42,398
24,277
46,465
11,000
11,000
-
-
300
300
-
600
186
186
1,479
3,348
990
1,503
21
21
-
116
358
358
298
669
-
-
401
401
-
-
243
319
-
-
-
-
-
-
-
2,818
-
258		 6,621
15,276
21,897
15,567
9,001
24,568
12
-
12
-
-
-
-
15,579
£
9,001
£
24,580
£
£
£
Town Hall		 1,089
21,099
22,188
-
-
-
600
-
1,869
513
-
116
-
371
-
-
-
76
-
-
-
2,818
258		 22,188 6,621 15,567
12
-
-		 15,579
£
31 March 2021
Town Hall rental income
Library core income
Other Income
DVD Income
Fundraising Events
Library Grant / funding
TOTAL INCOME
Expenditure
Staff costs
DVD Purchases
Refreshments
Rent
Business rates
Cleaning (and cleaning materials)
Electricity charges
Water
Website expenses
Webmail/Broadband
General repairs/replacements
Furniture acquisitions
Insurance
Stair lift - maintenance
Postage and stationery
Hire of Village Centre
BCA fees
Miscellaneous
Exceptional Item (Decorating & Floor Repair)
Donations/Grant Allowance		 Total expenditure
Operating surplus/(deficit) for the year
Bank interest received
Surplus/(Deficit) for the year

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Combined Balance Sheet
Year Ended
31 March 2021
2021
2020
£
£
£
£
£
£
£
£
£
£
Town Hall
Library
Town Hall
Library		 2020
£		 13,438
2,780
166
63,000		 79,384
327
2,617
0		 82,328
829
120
0		 949 81,379 10,630
885
0
0		 11,515
11,000
0		 11,000
0
0
0		 0
57,165
1,699		 58,864 58,864 58,864
£
£
£
£
Town Hall
Library		 2,130
1,780
166
53,000		 57,076
0
2,617
0
59,693
829
0
0
829
58,864
0
0
0
0
0
0
0
0
0
0
0
11,308
1,000
0
10,000		 22,308
327
0
0
22,635
0
120
0
120
22,515
10,630
885
0
0
11,515
11,000
0
11,000
0
0
0		 22,635
0
120
0		 120 22,515 10,630
885
0
0		 11,515
11,000
0		 11,000
0
0
0		 0
0
0		 0 22,515
2021
£		 28,241
2,840
190
75,500		 106,771
16
0
0		 106,787
804
24
0		 828 105,959 11,515
15,579
0
0		 27,094
11,000
0		 11,000
0
0
0		 0
58,864
9,001		 67,865
£
£
£
£
Town Hall
Library		 1,139
1,840
190
65,500		 68,669
0
0
0
68,669
804
0
0
804
67,865
0
0
0
0
0
0
0
0
0
0
0		 68,669
804
0
0		 804 67,865 0
0
0
0		 0
0
0		 0
58,864
9,001
27,102
1,000
0
10,000		 38,102
16
0
0
38,118
0
24
0
24
38,094
11,515
15,579
0
0
27,094
11,000
0
11,000
0
0
0		 38,118
0
24
0		 24 38,094 11,515
15,579
0
0		 27,094
11,000
0		 11,000
0
0
0		 0
0
0		 0 38,094
Bank Accounts
Natwest Current accounts
Natwest Business Reserve account *
Petty cash, Till and Paypal
COIF/Virgin Deposit Account
Petty Cash		 Debtors
Prepayments (rent)
Accrued income / COIF interest
Liabilities
Creditors and accruals
Deferred income
Grants rec'd (re FOIL)
Net Assets
RESERVES
Town Hall General Reserve
Balance brought forward
Surplus/(Deficit) for the year
Transfer from Stair lift Reserve
Transfer to Special Reserve
Balance carried forward
Town Hall Special Reserve
Balance brought forward
Transfer from General reserve
Balance carried forward
Stairlift Reserve
Balance brought forward
Water
Transfer to General reserve
Webmail/Broadband
Balance carried forward
BVCL General Reserve
Balance brought forward
Surplus/(Deficit) for the year
Balance carried forward
Total Reserves

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BEACON VILLAGES COMMUNITY LIBRARY

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2021

2021 2020
INCOME £ £ £ £ £ £
Library Core Income
Book Sales 463.26 27.80
Fines/Fees 42.15 458.06
Online 23.05 76.50
A/V Rentals 2.30 4.60
A/V Sales 0.00 14.60
-------------- --------------
Sub-Total 530.76 530.76 581.56 581.56
Other Income
Other Income/Donations 51.19 135.48
Unutilised Provisions Written Back 140.74 190.00
Deposit A/C Interest 1118.44 874.50
Miscellaneous Income 198.12 0.00
-------------- --------------
Sub-Total 1508.49 1508.49 1199.98 1199.98
DVD Income
Sales (inc postage) 79.89 0.00
Donations 17.00 44.00
-------------- --------------
Sub-Total 96.89 96.89 44.00 44.00
Fundraising events (Net Surpluses)
BeaconLit Festival 301.63 1089.08
100 Club 540.00 519.00
-------------- --------------
Sub-Total 841.63 841.63 1608.08 1608.08
Funding
BC Resource Grant (incl. PO Rent) 10200.00 10417.00
BC Lockdown Payments 11099.00 0.00
-------------- --------------
Sub-Total 21299.00 21299.00 10417.00 10417.00
-------------- --------------
TOTAL INCOME 24276.77 24276.77 13850.62 13850.62
========== ==========
EXPENDITURE
Core Expenditure
Staffing 11000.00 7800.00
Printing/Stationery 90.65 97.86
Miscellaneous 152.90 245.21
Tea Vouchers for Volunteers 300.00 300.00
Newspapers 0.00 91.52
-------------- --------------
Sub-Total 11543.55 11543.55 8534.59 8534.59
Utilities etc
Electricity 989.52 910.74
Cleaning (and materials) 1479.00 1475.00
Business Rates 185.99 159.88
Insurance 401.03 188.83
Webmail/Broadband 358.02 542.16
Water Rates (Estimated) 20.66 44.74
-------------- --------------
Sub-Total 3434.22 3434.22 3321.35 3321.35
Maintenance and Equipment
Office Equipment, Storage etc. 6.69 40.89
Maintenance of Alarm System 290.92 254.51
-------------- --------------
Sub-Total 297.61 297.61 295.40 295.40
-------------- --------------
TOTAL EXPENDITURE 15275.38 15275.38 12151.34 12151.34
========= -------------- ========= --------------
EXCESS OF INCOME OVER EXPENDITURE 9001.39 1699.28
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GESCOM BALANCE HE ¥r MAACH 2021 2021 2020 CURRENT ASSETS Balances w￿h Banks and Cash Natwest 6VCL Main Alc Natwest BVCL BeaconLit AIC Natwest BVCL Bus. Re5. Alc Natwest BVCL IW Club Alc Vlrgln Charity Dep051t Alc C&C 120 Day Notice Alc C&C 2 Year Fixed Bond LibraryTIII Petty Cash Beaconlit Float 1139.15 1432.68 0.00 407.00 5000.00 265CK).00 34(W.00 20.00 70.03 Iw.00 2130.39 1431.05 349.0) I(*￿0.cO 34000. 20. 45.05 100.oj 68668.86 57075.49 Debtors/Prepayments 68668.86 2617. 59692.49 Balance ILKI Club Pflze FuThd Other Creditors 407.LN) 396.72 349.00 479.74 803.72 828.74 NEf CIJRRENT ASSETS 67865.14 58863.75 8alances BIF 1st Aprfl 2020 58863.75 57164.47 Excess of Inwme over Expendlture forthe Year ended 31st March 2021 SD)1.39 1699.28 67865.14 58863.75 Colin J. Am n. Treasurer 8VCL Ihuve exumlned the o¢¢ounts of 8eacon Willoges Communlty Ubrory ondconflmi thor they ore In occordonce wlth the books. records and explGnOtlonspresented to me. Jo n W. Wallis lrtdependent FAnan¢lolExamlner

FUNDRAI NTS 2020- 2021 8EACONLtrF JULY 202 RECEIPTS PAYME14TS TlcketSale5 Lunches and Refreshments Sponsors Donatlons Flash Fictlon 2020 Web Costs 43.06 Paypal & Eventbrite Charges Advert15ing Speakers, Expenses Lunches and Refreshments F1è5h Fiction Prize5 Miscdlaneous 51.31 lo.t 536. ISO.(K) T¢)tsl fteceipts sTotal Payrnent5 S46.LK) 244.37 Total Payments 244.37 Net Surplus 301.63 '£3OJ transferredto BVCL Main Alc i(x) RECEIPTS PAYMENT¥UABIUTIES ONGOING Subscription5 ReceiveO%Dce 31.03.20 I[￿1.00 Prlzes Pald Out Ile$5C/LSabllltles Ols @ 31.03.20201 Balartt of Prize Fund @ 31.03.2021 482.00 -349.00 407m Total Recdpts lessTotsi Payments/Lt/blltie5 1080. Total Payments/￿a￿lI1leS NetSurplu5 'tTrnsferredto fyVCLMaln Alc