## **IVINGHOE TOWN HALL MANAGEMENT COMMITTEE (Incorporating Beacon Villages Community Library)** **STATEMENT OF ACCOUNTS YEAR ENDED 31 March 2021** P a g e | **1** ## **IVINGHOE TOWN HALL MANAGEMENT COMMITTEE (Incorporating Beacon Villages Community Library)** ## **CONTENTS YEAR ENDED 31 March 2021** ||**Page**| |---|---| |Town Hall Treasurers Report|3| |Town Hall Income & Expenditure|4| |Town Hall Balance Sheet|5| |Combined Income & Expenditure|6| |Combined Balance Sheet|7| |BVCL Income & Expenditure|8| |BVCL Balance Sheet|9| |BVCL Fund Raising Events|10| P a g e | **2** ## **IVINGHOE TOWN HALL MANAGEMENT COMMITTEE** ## **Town Hall Treasurers Report YEAR ENDED 31 March 2021** ||**Y/E**|**Y/E**|**Y/E**| |---|---|---|---| ||**2021**|**2020**|**2019**| |Rental Income to Date|£1,089|£6,251|£7,099| |Operating Surplus / (deficit) for the Period|-£2,456|£824|£3,357| |Exceptional Item / Net Grant|£18,023|£0|£0| |Bank Account - ITH Current A/c|£28,102|£12,308|£11,636| |Debtors - O/s Hire Fee|£16|£327|£144| |COIF|£10,000|£10,000|£10,000| |**Summary**|||| **Operating Results:** Hall rental is down 83% on last year as would be expected due to Covid-19. Our expenditure is comparable with last year even if the hall has not been used, however we have made savings with a reduction in electricity costs for obvious reasons. I have treated the work carried out on the floor/decorating as an exceptional item and netted them off against grants received, as we would not have normally carried these out at this time but took the advantage of the covid situation, in that way we can compare operating costs to previous years. Total grant money received was £21,099, the net income after allowance to the hirers £258 and decorating/floor revarnish £2,818 was £18,023. Thus, deducting the operating deficit of £2,456, left a surplus for the year of £15,579, which is reflected in the increase in the bank balance & general reserve held at year end. P a g e | **3** **IVINGHOE TOWN HALL** MANAGEMENT COMMITTEE ## **Town Hall Income and Expenditure Account Year Ended** |**Town Hall**
**Income and Expenditure Account**
**Year Ended**||||| |---|---|---|---|---| |**31 March 2021**
**Hall rental income (see page 6)**
**Expenditure**
Rent
Cleaning (and cleaning materials)
Electricity charges
Water
Website expenses
Webmail/Broadband
General repairs/replacements
Insurance
Stair lift - maintenance
Postage and stationery
Hire of Village Centre
BCA fees
Miscellaneous
Acquisition of new stairlift
Donations
**Operating surplus/(deficit) for the year**
COIF interest
Grants Received
Grant Allowance Applied
Repairs (Decorating & Floor)
**Surplus/(Deficit) for the year**||**2021**||**2020**| ||**£**
600
1,869
513
-
116
-
371
-
-
76
-
-
-
-
-||**£**
600
1,660
1,135
-
29
-
591
189
1,145
78
-
-
-
-
-|**£**
**6,251**
5,428
87%
**824**
61
-
**£885** 14%| ||||-
-
-|| |||||| P a g e | **4** JVINGHOE TOWN HALL Town Hall Balan¢0 Shoot Y••r End•d 31 March 2021 2021 2020 Bank Accounts Natwest Currenl 8eeounts N8tWest Business Reserve acojunt Petty cash, Till and P8yPal COIFIvirgin DepositAccounl . 27.102 11.308 1.000 10.rJ)o tO,OC*) 38.102 22,308 Debtorn PfgpaYM￿ts Irentl Accrued income / COIF interest 18 327 38.118 22.635 Llablffti•• Cr8ditors and ac£￿915 D•f•rrad income 24 120 120 N•t AB••ts RESERVES Town Hall G•noral R•s•r¥• Balancé brought foThMrd Surplu51lDefi¢itl for the ye Transfer to Speaal Rgserve Balance carri•J foNard 11,515 15,579 10,830 885 27,094 11.515 T¢wn Hall Sp•dal R•8orve Balance brought lo￿ard Tr8n$fer from Gen•r81 reserve 88lanc* carr￿d fo￿ard 11,0 11.000 11.000 11.000 St45rf1ft Re8•rv• Balanco brought forward Transfer to Gèneral Te88rve B#lan¢e carrie4J forward BVCL G•n•ral Re••r¥• Balanc& brought f¢yward Surplus/lDeficitl for Ihe ygar Ba18nce carri&J forward Total R•••rv ' Al¢ Mtyet0p￿ed I have examin8d 8cGwnls ol I￿ngh08 Town Hall (ITH) confim that they are in accorfance wrth the books, rncords 8nd explanatmspms$n18d to me. Grego TreasuwlTht en FinancialEx8miner ## |**Year Ended**|**£**
**£**
**£**
**£**
**Library**
**2020**|**6,251**
**-**
582
**582**
1,200
**1,200**
44
**44**
1,608
**1,608**
10,417
**10,417**
**13,851**
**20,102**
7,800
7,800
-
-
300
300
-
600
160
160
1,475
3,135
911
2,046
45
45
-
29
542
542
295
886
-
-
189
378
-
1,145
435
513
-
-
-
-
-
-
-
-
-
-|**6,251**
**-**
582
**582**
1,200
**1,200**
44
**44**
1,608
**1,608**
10,417
**10,417**
**13,851**
**20,102**
7,800
7,800
-
-
300
300
-
600
160
160
1,475
3,135
911
2,046
45
45
-
29
542
542
295
886
-
-
189
378
-
1,145
435
513
-
-
-
-
-
-
-
-
-
-|**5,428**
**12,152**
**17,580**
**823**
**1,699**
**2,522**
61
-
**61**
-
-
**-**
-
-
**-**
**885**
**£**
**1,699**
**£**
**2,584**
**£**|**5,428**
**12,152**
**17,580**
**823**
**1,699**
**2,522**
61
-
**61**
-
-
**-**
-
-
**-**
**885**
**£**
**1,699**
**£**
**2,584**
**£**|**5,428**
**12,152**
**17,580**
**823**
**1,699**
**2,522**
61
-
**61**
-
-
**-**
-
-
**-**
**885**
**£**
**1,699**
**£**
**2,584**
**£**| |---|---|---|---|---|---|---| ||**£**
**£**
**Town Hall**|6,251
**6,251**
-
-
-
600
-
1,660
1,135
-
29
-
591
-
189
1,145
78
-
-
-
-
-|**6,251**|**5,428**|**823**
61
-
-|**885**
**£**| |||||||| ||**£**
**£**
**£**
**£**
**Library**
**2021**|**1,089**
531
**531**
1,508
**1,508**
97
**97**
842
**842**
21,299
**42,398**
**24,277**
**46,465**
11,000
11,000
-
-
300
300
-
600
186
186
1,479
3,348
990
1,503
21
21
-
116
358
358
298
669
-
-
401
401
-
-
243
319
-
-
-
-
-
-
-
2,818
-
258||**6,621**
**15,276**
**21,897**
**15,567**
**9,001**
**24,568**
12
-
**12**
-
**-**
-
**-**
**15,579**
**£**
**9,001**
**£**
**24,580**
**£**||| ||**£**
**£**
**Town Hall**|1,089
21,099
**22,188**
-
-
-
600
-
1,869
513
-
116
-
371
-
-
-
76
-
-
-
2,818
258|**22,188**|**6,621**|**15,567**
12
-
-|**15,579**
**£**| ||**31 March 2021**
**Town Hall rental income**
Library core income
Other Income
DVD Income
Fundraising Events
Library Grant / funding
**TOTAL INCOME**
**Expenditure**
Staff costs
DVD Purchases
Refreshments
Rent
Business rates
Cleaning (and cleaning materials)
Electricity charges
Water
Website expenses
Webmail/Broadband
General repairs/replacements
Furniture acquisitions
Insurance
Stair lift - maintenance
Postage and stationery
Hire of Village Centre
BCA fees
Miscellaneous
Exceptional Item (Decorating & Floor Repair)
Donations/Grant Allowance|||**Total expenditure**
**Operating surplus/(deficit) for the year**
Bank interest received
**Surplus/(Deficit) for the year**||| P a g e | **6** |**Combined Balance Sheet**
**Year Ended**
**31 March 2021**
**2021**
**2020**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**Town Hall**
**Library**
**Town Hall**
**Library**|**2020**
**£**|13,438
2,780
166
63,000|**79,384**
327
2,617
0|**82,328**
829
120
0|**949**|**81,379**|10,630
885
0
0|**11,515**
11,000
0|**11,000**
0
0
0|0
57,165
1,699|58,864|58,864|58,864| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**£**
**£**
**£**
**£**
**Town Hall**
**Library**|2,130
1,780
166
53,000|**57,076**
0
2,617
0
**59,693**
829
0
0
**829**
**58,864**
0
0
0
0
**0**
0
0
**0**
0
0
0||||||||||| |||11,308
1,000
0
10,000|**22,308**
327
0
0
**22,635**
0
120
0
**120**
**22,515**
10,630
885
0
0
**11,515**
11,000
0
**11,000**
0
0
0|**22,635**
0
120
0|**120**|**22,515**|10,630
885
0
0|**11,515**
11,000
0|**11,000**
0
0
0|0
0
0|0|**22,515**|| ||||||||||||||| ||**2021**
**£**|28,241
2,840
190
75,500|**106,771**
16
0
0|**106,787**
804
24
0|**828**|**105,959**|11,515
15,579
0
0|**27,094**
11,000
0|**11,000**
0
0
0|0
58,864
9,001|67,865||| ||**£**
**£**
**£**
**£**
**Town Hall**
**Library**|1,139
1,840
190
65,500|**68,669**
0
0
0
**68,669**
804
0
0
**804**
**67,865**
0
0
0
0
**0**
0
0
**0**
0
0
0|**68,669**
804
0
0|**804**|**67,865**|0
0
0
0|**0**
0
0||0
58,864
9,001|||| |||27,102
1,000
0
10,000|**38,102**
16
0
0
**38,118**
0
24
0
**24**
**38,094**
11,515
15,579
0
0
**27,094**
11,000
0
**11,000**
0
0
0|**38,118**
0
24
0|**24**|**38,094**|11,515
15,579
0
0|**27,094**
11,000
0|**11,000**
0
0
0|0
0
0|0|**38,094**|| ||||||||||||||| |||**Bank Accounts**
Natwest Current accounts
Natwest Business Reserve account *
Petty cash, Till and Paypal
COIF/Virgin Deposit Account
Petty Cash|**Debtors**
Prepayments (rent)
Accrued income / COIF interest
**Liabilities**
Creditors and accruals
Deferred income
Grants rec'd (re FOIL)
**Net Assets**
**RESERVES**
**Town Hall General Reserve**
Balance brought forward
Surplus/(Deficit) for the year
Transfer from Stair lift Reserve
Transfer to Special Reserve
Balance carried forward
**Town Hall Special Reserve**
Balance brought forward
Transfer from General reserve
Balance carried forward
**Stairlift Reserve**
Balance brought forward
Water
Transfer to General reserve
Webmail/Broadband
Balance carried forward
**BVCL General Reserve**
Balance brought forward
Surplus/(Deficit) for the year
Balance carried forward
**Total Reserves**||||||||||| P a g e | **7** **BEACON VILLAGES COMMUNITY LIBRARY** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2021** ||**2021**|||**2020**||| |---|---|---|---|---|---|---| |INCOME|**£**|**£**|**£**|**£**|**£**|**£**| |Library Core Income||||||| |Book Sales|463.26|||27.80||| |Fines/Fees|42.15|||458.06||| |Online|23.05|||76.50||| |A/V Rentals|2.30|||4.60||| |A/V Sales|0.00|||14.60||| ||--------------|||--------------||| |Sub-Total|530.76|530.76||581.56|581.56|| |Other Income||||||| |Other Income/Donations|51.19|||135.48||| |Unutilised Provisions Written Back|140.74|||190.00||| |Deposit A/C Interest|1118.44|||874.50||| |Miscellaneous Income|198.12|||0.00||| ||--------------|||--------------||| |Sub-Total|1508.49|1508.49||1199.98|1199.98|| |DVD Income||||||| |Sales (inc postage)|79.89|||0.00||| |Donations|17.00|||44.00||| ||--------------|||--------------||| |Sub-Total|96.89|96.89||44.00|44.00|| |Fundraising events (Net Surpluses)||||||| |BeaconLit Festival|301.63|||1089.08||| |100 Club|540.00|||519.00||| ||--------------|||--------------||| |Sub-Total|841.63|841.63||1608.08|1608.08|| |Funding||||||| |BC Resource Grant (incl. PO Rent)|10200.00|||10417.00||| |BC Lockdown Payments|11099.00|||0.00||| ||--------------|||--------------||| |Sub-Total|21299.00|21299.00||10417.00|10417.00|| |||--------------|||--------------|| |TOTAL INCOME||24276.77|**24276.77**||13850.62|**13850.62**| |||==========|||==========|| |EXPENDITURE||||||| |Core Expenditure||||||| |Staffing|11000.00|||7800.00||| |Printing/Stationery|90.65|||97.86||| |Miscellaneous|152.90|||245.21||| |Tea Vouchers for Volunteers|300.00|||300.00||| |Newspapers|0.00|||91.52||| ||--------------|||--------------||| |Sub-Total|11543.55|11543.55||8534.59|8534.59|| |Utilities etc||||||| |Electricity|989.52|||910.74||| |Cleaning (and materials)|1479.00|||1475.00||| |Business Rates|185.99|||159.88||| |Insurance|401.03|||188.83||| |Webmail/Broadband|358.02|||542.16||| |Water Rates (Estimated)|20.66|||44.74||| ||--------------|||--------------||| |Sub-Total|3434.22|3434.22||3321.35|3321.35|| |Maintenance and Equipment||||||| |Office Equipment, Storage etc.|6.69|||40.89||| |Maintenance of Alarm System|290.92|||254.51||| ||--------------|||--------------||| |Sub-Total|297.61|297.61||295.40|295.40|| |||--------------|||--------------|| |TOTAL EXPENDITURE||15275.38|**15275.38**||12151.34|**12151.34**| |||=========|**--------------**||=========|**--------------**| |EXCESS OF INCOME OVER EXPENDITURE|||**9001.39**|||**1699.28**| |P a g e|**8**|||**=========**|||**=========**| GESCOM BALANCE HE ¥r MAACH 2021 2021 2020 CURRENT ASSETS Balances w￿h Banks and Cash Natwest 6VCL Main Alc Natwest BVCL BeaconLit AIC Natwest BVCL Bus. Re5. Alc Natwest BVCL IW Club Alc Vlrgln Charity Dep051t Alc C&C 120 Day Notice Alc C&C 2 Year Fixed Bond LibraryTIII Petty Cash Beaconlit Float 1139.15 1432.68 0.00 407.00 5000.00 265CK).00 34(W.00 20.00 70.03 Iw.00 2130.39 1431.05 349.0) I(*￿0.cO 34000. 20. 45.05 100.oj 68668.86 57075.49 Debtors/Prepayments 68668.86 2617. 59692.49 Balance ILKI Club Pflze FuThd Other Creditors 407.LN) 396.72 349.00 479.74 803.72 828.74 NEf CIJRRENT ASSETS 67865.14 58863.75 8alances BIF 1st Aprfl 2020 58863.75 57164.47 Excess of Inwme over Expendlture forthe Year ended 31st March 2021 SD)1.39 1699.28 67865.14 58863.75 Colin J. Am n. Treasurer 8VCL Ihuve exumlned the o¢¢ounts of 8eacon Willoges Communlty Ubrory ondconflmi thor they ore In occordonce wlth the books. records and explGnOtlonspresented to me. Jo n W. Wallis lrtdependent FAnan¢lolExamlner FUNDRAI NTS 2020- 2021 8EACONLtrF JULY 202 RECEIPTS PAYME14TS TlcketSale5 Lunches and Refreshments Sponsors Donatlons Flash Fictlon 2020 Web Costs 43.06 Paypal & Eventbrite Charges Advert15ing Speakers, Expenses Lunches and Refreshments F1è5h Fiction Prize5 Miscdlaneous 51.31 lo.t 536. ISO.(K) T¢)tsl fteceipts sTotal Payrnent5 S46.LK) 244.37 Total Payments 244.37 Net Surplus 301.63 '£3OJ transferredto BVCL Main Alc i(x) RECEIPTS PAYMENT¥UABIUTIES ONGOING Subscription5 ReceiveO%Dce 31.03.20 I[￿1.00 Prlzes Pald Out Ile$5C/LSabllltles Ols @ 31.03.20201 Balartt of Prize Fund @ 31.03.2021 482.00 -349.00 407m Total Recdpts lessTotsi Payments/Lt/blltie5 1080. Total Payments/￿a￿lI1leS NetSurplu5 'tTrnsferredto fyVCLMaln Alc