2024-12-31-accounts - Hambleden Village Hall

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HAMBLEDEN VILLAGE HALL

TRUSTEES’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

Registered Charity Number: 300275 Inland Revenue Ref: XN 40129

HAMBLEDEN VILLAGE HALL

TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST DECEMBER 2024

Trustees

Anne Del Greco Charlie Lumley Dick Fletcher (Chairman) Dawn Murton (Secretary) Sarah Horner Evelyn Robinson Fran Keene Steven Skelton (Treasurer)

The freehold of the Village Hall is vested in the Rector and Churchwardens of St Mary the Virgin, Hambleden.

The day to day running of the Hall is in the hands of the Trustees

The main objectives of the Hall

Provision of a hall for the use of the inhabitants of the Parish of Hambleden and the neighbourhood
For use by the Church when required
For any other purpose the committee may allow as long as it does not interfere with the above

Specific investment powers

The Trustees’ investment powers are conferred by the Trustees' Act 2000.

Chairman’s Report

Hambleden Village Hall is run by a group of volunteer Trustees, as listed above and elected at an AGM. The Caretaker, Jamie Baker, attends all meetings of the Trustees.

In 2024 Hambleden Village Hall continued to be a popular focus for community events and for personal use by residents in the local area. We are heavily dependent for our financial security on funds raised by volunteers. This brings two benefits – the community coheres around the events, and without the funds raised, this 200-year-old building would rapidly decline. We were particularly fortunate also to benefit from a month-long booking from a film company.

Regular events organised by volunteers for community participation included:

Coffee Mornings (first Wednesday of each month),
Men on Tuesdays (a men's lunch club the second Tuesday of every month),
Hambleden Cinema (once a month on Saturdays outside the summer season),
Bridge Club (weekly on a Friday)
Alcoholics Anonymous (weekly on a Wednesday)
Yoga (weekly on Thursday)

Regular annual events included:

Christmas Market
Open Gardens
Quiz Night

Private hirings included: Pilates, Trade Sales, Wedding Receptions and Children's Parties

Additional noteworthy and locally organised events which raised funds for the Village Hall included a coffee morning for a local cycling group, organised by the cinema group.

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HAMBLEDEN VILLAGE HALL

The bulk of the income for the Hall comes from letting out the cottage and the office, and without these sources the Hall would not be able to survive.

The outside toilet continued to be open for public use during the day.

We have not undertaken any major repairs during the year. Damp continues to be present under the floor, but the monitors tell us that it is not getting worse. The Heritage Officer of Bucks County Council has refused to countenance the replacement of the existing windows with similar looking thermally efficient and low maintenance replacements. We are therefore stuck with having to spend a very considerable sum to sand down the existing diamond frames and replace small broken panes. if we can find someone to do the work. The Heritage Officer of Bucks County Council has advocated the installation of secondary glazing – an unsatisfactory and unsightly alternative.

Special thanks are due to our caretaker, Jamie Baker, for the extremely high standard of daily upkeep of the hall, his continuing diligent maintenance of the garden, and his extremely efficient administration of hall bookings.

Finally: Can you help? We are seeking volunteers to serve as Trustees and in particular an energetic and committed Chairman with vision who can lead us into the future.

Review of major risks

The Trustees review the major risks facing the Hall at least once a year. Health and safety issues are also kept under regular review.

Reserves policy

The Trustees’ objective is to maintain a sufficient balance to meet committed expenditure and to hold as a minimum capital of approximately 6 months running costs.

At 31 December 2024, reserves totalled £62,714 (2023 £46,099), which was appropriated as:

Capital General reserve	2024 £ 10,000 52,714 62,714	2023 £ 10,000 36,099 46,099

There is a concern over structural damage to the hall floor, which is still under investigation.

Declaration

I declare, in my capacity as Chairman, that the trustees have approved the report above and have authorised me to sign it on their behalf.

Signed: ……………………………………… Dick Fletcher

Date 4/02/25

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HAMBLEDEN VILLAGE HALL

INCOME AND EXPENDITURE ACCOUNT THE YEAR ENDED 31 DECEMBER 2024

INCOME AND EXPENDITURE ACCOUNT THE YEAR ENDED 31 DECEMBER 2024
INCOME Operations Hire Charges Fund Raising Events Schedule 1 Donations Cinema Income from Operations Other Income Cottage Rent Office Rent Interest Received Total Income EXPENDITURE Operations Heating and Lighting General Rates & Water Rates Insurance Wages Advertising Repairs and Refurbishment Schedule 2 Cleaning and Sundries Gardening Operations Expenses Other expenses Cottage / Office expenses Total expenses SURPLUS/(DEFICIT) FOR THE YEAR SURPLUS brought forward SURPLUS carried forward at 31 December 2024	2024 £ 19,148 6,655 449 2,255 28,507 16,200 3,180 1,070 48,957 5,076 1,782 1,547 10,033 430 4,476 2,156 1,609 27,109 5,233 32,342 16,615 36,099 52,714	2023 £ 9,348 6,452 118 2,351
		18,269 16,200 3,180 275
		37,924
		4,769 1,167 1,290 9,919 300 5,745 3,228 1,605
		28,023 1,458
		29,481
		8,443 27,656
		36,099

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HAMBLEDEN VILLAGE HALL

Balance Sheet as at 31 December 2024

Balance Sheet as at 31 December 2024
Current Assets Cash & bank Debtors HMRC Gift Aid Total Current Assets Current Liabilities Creditors and Accruals Net Assets FINANCED BY Capital General fund	2024 £ 63,663 2,814 468 66,945 4,231 4,231 62,714 10,000 52,714 62,714	2023 £ 44,757 2,992 660
		48,409
		2,310
		2,310

		46,099
		10,000 36,099 46,099

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HAMBLEDEN VILLAGE HALL

Schedules to the Income & Expenditure Account for the year ended 31 December 2024

1 December 2024
Schedule 1 - Fundraising events Christmas Market Quiz Night & Talks Christmas Wreath Making Pop up Café / Church Teas Open Gardens & Market Coffee Mornings Schedule 2 - Repairs & Maintenance Water Heater Replacement Decorating Electrics Window Repairs Repointing Rear Wall Dishwasher	2024 £ 588 775 250 348 2,572 2,122 6,655 £ 908 916 2,070 0 582 4,476	2023 £ 686 585 0 674 2,065 2,442
		6,452
		£ 0 1,401 174 4,170 0 5,745

Trust Property

Hambleden Village Hall, office and adjoining cottage are currently insured for £1,515,000 (2023 £1,217,594).

These accounts were approved by the Trustees of the Village Hall at their meeting on 4/02/25

Signed: ………………………………. ……………………………….. S Skelton D Murton Trustee & Treasurer Trustee & Secretary

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HAMBLEDEN VILLAGE HALL

Independent examiner’s report to the trustees of the Hambleden Village Hall Management Committee

I report on the Accounts of the Trust for the year ended 31[st] December 2024, which are set out on pages 1 to 5.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under Section 43 of the 1993 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under Section 43(7)(b) of the 1993 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with Section 41 of the 1993 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met;

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………………………. P I Coxon, FFA

Date: 24/04/25

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