## **HAMBLEDEN VILLAGE HALL**
## **TRUSTEES’ REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2024**
**Registered Charity Number: 300275 Inland Revenue Ref: XN 40129**
**HAMBLEDEN VILLAGE HALL**
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **Trustees**
Anne Del Greco Charlie Lumley Dick Fletcher (Chairman) Dawn Murton (Secretary) Sarah Horner Evelyn Robinson Fran Keene Steven Skelton (Treasurer)
The freehold of the Village Hall is vested in the Rector and Churchwardens of St Mary the Virgin, Hambleden.
The day to day running of the Hall is in the hands of the Trustees
## **The main objectives of the Hall**
- Provision of a hall for the use of the inhabitants of the Parish of Hambleden and the neighbourhood
- For use by the Church when required
- For any other purpose the committee may allow as long as it does not interfere with the above
## **Specific investment powers**
The Trustees’ investment powers are conferred by the Trustees' Act 2000.
## **Chairman’s Report**
Hambleden Village Hall is run by a group of volunteer Trustees, as listed above and elected at an AGM. The Caretaker, Jamie Baker, attends all meetings of the Trustees.
In 2024 Hambleden Village Hall continued to be a popular focus for community events and for personal use by residents in the local area. We are heavily dependent for our financial security on funds raised by volunteers. This brings two benefits – the community coheres around the events, and without the funds raised, this 200-year-old building would rapidly decline. We were particularly fortunate also to benefit from a month-long booking from a film company.
Regular events organised by volunteers for community participation included:
- Coffee Mornings (first Wednesday of each month),
- Men on Tuesdays (a men's lunch club the second Tuesday of every month),
- Hambleden Cinema (once a month on Saturdays outside the summer season),
- Bridge Club (weekly on a Friday)
- Alcoholics Anonymous (weekly on a Wednesday)
- Yoga (weekly on Thursday)
Regular annual events included:
- Christmas Market
- Open Gardens
- Quiz Night
Private hirings included: Pilates, Trade Sales, Wedding Receptions and Children's Parties
Additional noteworthy and locally organised events which raised funds for the Village Hall included a coffee morning for a local cycling group, organised by the cinema group.
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## **HAMBLEDEN VILLAGE HALL**
The bulk of the income for the Hall comes from letting out the cottage and the office, and without these sources the Hall would not be able to survive.
The outside toilet continued to be open for public use during the day.
We have not undertaken any major repairs during the year. Damp continues to be present under the floor, but the monitors tell us that it is not getting worse. The Heritage Officer of Bucks County Council has refused to countenance the replacement of the existing windows with similar looking thermally efficient and low maintenance replacements. We are therefore stuck with having to spend a very considerable sum to sand down the existing diamond frames and replace small broken panes. if we can find someone to do the work. The Heritage Officer of Bucks County Council has advocated the installation of secondary glazing – an unsatisfactory and unsightly alternative.
Special thanks are due to our caretaker, Jamie Baker, for the extremely high standard of daily upkeep of the hall, his continuing diligent maintenance of the garden, and his extremely efficient administration of hall bookings.
Finally: Can you help? We are seeking volunteers to serve as Trustees and in particular an energetic and committed Chairman with vision who can lead us into the future.
## **Review of major risks**
The Trustees review the major risks facing the Hall at least once a year. Health and safety issues are also kept under regular review.
## **Reserves policy**
The Trustees’ objective is to maintain a sufficient balance to meet committed expenditure and to hold as a minimum capital of approximately 6 months running costs.
At 31 December 2024, reserves totalled £62,714 (2023 £46,099), which was appropriated as:
|Capital
General reserve|**2024**
**£**
10,000
52,714
**62,714**|**2023**
**£**
10,000
36,099
**46,099**|
|---|---|---|
There is a concern over structural damage to the hall floor, which is still under investigation.
## **Declaration**
I declare, in my capacity as Chairman, that the trustees have approved the report above and have authorised me to sign it on their behalf.
Signed: ……………………………………… Dick Fletcher
Date 4/02/25
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**HAMBLEDEN VILLAGE HALL**
## **INCOME AND EXPENDITURE ACCOUNT THE YEAR ENDED 31 DECEMBER 2024**
|**INCOME AND EXPENDITURE ACCOUNT**
**THE YEAR ENDED 31 DECEMBER 2024**|||
|---|---|---|
|**INCOME**
**Operations**
Hire Charges
Fund Raising Events
**Schedule 1**
Donations
Cinema
**Income from Operations**
**Other Income**
Cottage Rent
Office Rent
Interest Received
**Total Income**
**EXPENDITURE**
**Operations**
Heating and Lighting
General Rates & Water Rates
Insurance
Wages
Advertising
Repairs and Refurbishment
**Schedule 2**
Cleaning and Sundries
Gardening
**Operations Expenses**
**Other expenses**
Cottage / Office expenses
**Total expenses**
**SURPLUS/(DEFICIT) FOR THE YEAR**
**SURPLUS brought forward**
**SURPLUS carried forward at 31 December 2024**|**2024**
**£**
19,148
6,655
449
2,255
**28,507**
16,200
3,180
1,070
**48,957**
5,076
1,782
1,547
10,033
430
4,476
2,156
1,609
**27,109**
5,233
**32,342**
**16,615**
36,099
**52,714**|**2023**
**£**
9,348
6,452
118
2,351|
|||**18,269**
16,200
3,180
275|
|||**37,924**|
|||4,769
1,167
1,290
9,919
300
5,745
3,228
1,605|
|||**28,023**
1,458|
|||**29,481**|
|||**8,443**
27,656|
|||**36,099**|
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## **HAMBLEDEN VILLAGE HALL**
## **Balance Sheet as at 31 December 2024**
|**Balance Sheet as at 31 December 2024**|||
|---|---|---|
|**Current Assets**
Cash & bank
Debtors
HMRC Gift Aid
**Total Current Assets**
**Current Liabilities**
Creditors and Accruals
**Net Assets**
**FINANCED BY**
Capital
General fund|**2024**
**£**
63,663
2,814
468
**66,945**
4,231
**4,231**
**62,714**
10,000
52,714
**62,714**|**2023**
**£**
44,757
2,992
660|
|||**48,409**|
|||2,310|
|||**2,310**|
||||
|||**46,099**|
|||10,000
36,099
**46,099**|
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**HAMBLEDEN VILLAGE HALL**
## **Schedules to the Income & Expenditure Account for the year ended 31 December 2024**
|**1 December 2024**|||
|---|---|---|
|**Schedule 1 - Fundraising events**
Christmas Market
Quiz Night & Talks
Christmas Wreath Making
Pop up Café / Church Teas
Open Gardens & Market
Coffee Mornings
**Schedule 2 - Repairs & Maintenance**
Water Heater Replacement
Decorating
Electrics
Window Repairs
Repointing Rear Wall
Dishwasher|**2024**
**£**
588
775
250
348
2,572
2,122
**6,655**
**£**
908
916
2,070
0
582
**4,476**|**2023**
**£**
686
585
0
674
2,065
2,442|
|||**6,452**|
|||**£**
0
1,401
174
4,170
0
**5,745**|
## **Trust Property**
Hambleden Village Hall, office and adjoining cottage are currently insured for £1,515,000 (2023 £1,217,594).
These accounts were approved by the Trustees of the Village Hall at their meeting on 4/02/25
Signed: ………………………………. ……………………………….. _S Skelton D Murton Trustee & Treasurer Trustee & Secretary_
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**HAMBLEDEN VILLAGE HALL**
## **Independent examiner’s report to the trustees of the Hambleden Village Hall Management Committee**
I report on the Accounts of the Trust for the year ended 31[st] December 2024, which are set out on pages 1 to 5.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under Section 43 of the 1993 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under Section 43(7)(b) of the 1993 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with Section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met;
or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………………………. P I Coxon, FFA
Date: 24/04/25
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