2023-12-31-accounts - Hambleden Village Hall

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HAMBLEDEN VILLAGE HALL

TRUSTEES’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2023

Registered Charity Number: 300275 Inland Revenue Ref: XN 40129

HAMBLEDEN VILLAGE HALL

TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST DECEMBER 2023

Trustees

Anne Del Greco Fran Keene (appointed 27[th] June) Charlie Lumley Helen Turner (resigned 27[th] June) Dawn Murton - Secretary Sarah Horner (appointed 17[th] October) Dick Fletcher - Chairman Steven Skelton - Treasurer Evelyn Robinson

The freehold of the Village Hall is vested in the Rector and Churchwardens of St Mary the Virgin, Hambleden.

The day to day running of the Hall is in the hands of the Trustees.

The main objectives of the Hall

Provision of a hall for the use of the inhabitants of the Parish of Hambleden and the neighbourhood
For use by the Church when required
For any other purpose, the committee may allow as long as it does not interfere with the above

Specific investment powers

The Trustees’ investment powers are conferred by the Trustees' Act 2000.

Chairman’s Report

Helen Turner resigned as Chairman in August. We are grateful to her for her many years of leadership and selfless service. And we are grateful also to Jilly Holland who resigned when she moved out of county.

In 2023 Hambleden Village Hall continued to be a popular focus for community events and for personal use by residents in the local area. We are heavily dependent for our financial security on funds raised by volunteers. This brings two benefits – the community coheres around the events, and without the funds raised, this 200-year-old building would rapidly decline.

We still have not got back to the levels of use pre-Covid, but we are getting there. In particular, regular events organised by volunteers for community participation included:

Coffee Mornings (first Wednesday of each month)

Men on Tuesdays (a men's lunch club the first Tuesday of every month)

Hambleden Cinema (once a month on Saturdays outside the summer season)

Bridge Club (weekly on a Friday)

Alcoholics Anonymous (weekly on a Wednesday)

Regular annual events included:

Christmas Market Open Gardens Quiz Night Pilates Trade Sales Wedding Receptions Children's Parties

Private hirings included:

Additional noteworthy and locally organised events which raised funds for the Village Hall included teas in

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HAMBLEDEN VILLAGE HALL

the Church and a coffee morning for a local cycling group, both organised by the cinema group. The bulk of the income for the Hall comes from letting out the cottage and the office, and without these sources the Hall would not be able to survive.

During the year, and through the good offices of the Parish Council, we succeeded in arranging for the outside toilet to be open for public use during the day.

Having completed the re-building of the ladies’ toilets last year, I am pleased to report that major repairs were limited to the re-pointing of the south end wall. We continue to monitor the damp in the floor. We have fitted two damp sensors to the underfloor joists north and south, and a fan to keep the underfloor air circulating. It would appear that, while the timbers under the floor remain damp, the damp is not progressing.

Special thanks are due to our caretaker, Jamie Baker, for the extremely high standard of daily upkeep of the hall, his continuing diligent maintenance of the garden, and his extremely efficient administration of hall bookings.

Finally: Can you help? We are seeking volunteers to serve as Trustees and in particular an energetic and committed Chairman with vision who can lead us into the future.

Hambleden Village Hall is run by a group of volunteer Trustees, elected at an AGM.

Review of major risks

The Trustees review the major risks facing the Hall at least once a year. Health and safety issues are also kept under regular review.

Reserves policy

The Trustees’ objective is to maintain a sufficient balance to meet committed expenditure and to hold as a minimum capital of approximately 6 months running costs.

At 31 December 2023, reserves totalled £46,099 (2022 £37,654), which was appropriated as:

Capital General reserve	2023 £ 10,000 36,099 46,099	2022 £ 10,000 27,656
		37,656

There is a concern over structural damage to the hall floor, which is under investigation, but it is still too early to quantify this cost or the appropriate repair.

Declaration

I declare, in my capacity as Chairman, that the trustees have approved the report above and have authorised me to sign it on their behalf.

Signed: ……………………………………… Dick Fletcher Date: 13th February 2024

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HAMBLEDEN VILLAGE HALL

INCOME AND EXPENDITURE ACCOUNT THE YEAR ENDED 31 DECEMBER 2023

INCOME AND EXPENDITURE ACCOUNT THE YEAR ENDED 31 DECEMBER 2023
INCOME Operations Hire Charges Fund Raising Events Schedule 1 Donations Cinema Schedule 2 Income from Operations Other Income Cottage Rent Office Rent Interest Received Total Income EXPENDITURE Operations Heating and Lighting General Rates & Water Rates Insurance Wages Advertising Repairs and Refurbishment Schedule 3 Cleaning and Sundries Gardening Operations Expenses Other expenses Cottage / Office expenses Total expenses SURPLUS/(DEFICIT) FOR THE YEAR SURPLUS brought forward SURPLUS carried forward at 31 December 2023	2023 £ 9,348 6,452 118 2,351 18,269 16,200 3,180 275 37,924 4,769 1,167 1,290 9,919 300 5,745 3,228 1,605 28,023 1,458 29,481 8,443 27,656 36,099	2022 £ 8,071 3,521 76 715
		12,383 16,200 3,180 10
		31,773
		1,801 1,737 1,023 9,718 270 44,024 2,083 1,650
		62,306 1,245
		63,551
		(31,778) 59,434
		27,656

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HAMBLEDEN VILLAGE HALL

Balance Sheet as at 31 December 2023

Balance Sheet as at 31 December 2023
Current Assets Cash & bank Debtors HMRC Gift Aid Total Current Assets Current Liabilities Creditors and Accruals Net Assets FINANCED BY Capital General fund	2023 £ 44,757 2,992 660 48,409 2,310 2,310 46,099 10,000 36,099 46,099	2022 £ 37,152 2,819 186
		40,157
		2,501
		2,501

		37,656
		10,000 27,656
		37,656

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HAMBLEDEN VILLAGE HALL

Schedules to the Income & Expenditure Account for the year ended 31 December 2023

Schedule 1 - Fundraising events Christmas Market Quiz Night Christmas Tree Festival Pop up Café / Church Teas Open Gardens Coffee Mornings Schedule 2 – Cinema Equipment Purchased Grants Received Net Write Off of Equipment Cinema Performances Net Cinema Contribution Schedule 3 - Repairs & Maintenance Car Park Contribution Floor Maintenance / French Drains Electrics Window Repairs Repointing Rear Wall Ladies Toilet Repair / Rebuild * Plumbing Gents Toilets	2023 £ 686 585 0 674 2,065 2,442 6,452 0 0 0 2,351 2,351 £ 0 0 1,401 174 4,170 0 0 5,745	2022 £ 616 0 212 585 0 2,108
		3,521
		9,739 9,392
		(347) 1,062
		715
		£ (518) 2,239 430 0 0 41,135 738
		44,024

The repair / rebuild to the ladies’ toilet was not capitalised as this is a replacement and the freehold is vested in the Rector and Church Wardens.

Trust Property

Hambleden Village Hall, office and adjoining cottage are currently insured for £1,673,424 (2022 £1,446,761).

These accounts were approved by the Trustees of the Village Hall at their meeting on 13[th] February, 2024.

………………………………..

S Skelton Trustee & Treasurer

D Murton Trustee & Secretary

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HAMBLEDEN VILLAGE HALL

Independent examiner’s report to the trustees of the Hambleden Village Hall Management Committee

I report on the Accounts of the Trust for the year ended 31[st] December 2023, which are set out on pages 1 to 5.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under Section 43 of the 1993 Act.
to follow the procedures laid down in the general Directions given by the Charity Commission under Section 43(7)(b) of the 1993 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with Section 41 of the 1993 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met;

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………………………. P I Coxon FFA

Date: 30[th] March 2024

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