## **HAMBLEDEN VILLAGE HALL**
## **TRUSTEES’ REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2023**
**Registered Charity Number: 300275 Inland Revenue Ref: XN 40129**
**HAMBLEDEN VILLAGE HALL**
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST DECEMBER 2023**
## **Trustees**
Anne Del Greco Fran Keene (appointed 27[th] June) Charlie Lumley Helen Turner (resigned 27[th] June) Dawn Murton - Secretary Sarah Horner (appointed 17[th] October) Dick Fletcher - Chairman Steven Skelton - Treasurer Evelyn Robinson
The freehold of the Village Hall is vested in the Rector and Churchwardens of St Mary the Virgin, Hambleden.
The day to day running of the Hall is in the hands of the Trustees.
## **The main objectives of the Hall**
- Provision of a hall for the use of the inhabitants of the Parish of Hambleden and the neighbourhood
- For use by the Church when required
- For any other purpose, the committee may allow as long as it does not interfere with the above
## **Specific investment powers**
The Trustees’ investment powers are conferred by the Trustees' Act 2000.
## **Chairman’s Report**
Helen Turner resigned as Chairman in August. We are grateful to her for her many years of leadership and selfless service. And we are grateful also to Jilly Holland who resigned when she moved out of county.
In 2023 Hambleden Village Hall continued to be a popular focus for community events and for personal use by residents in the local area. We are heavily dependent for our financial security on funds raised by volunteers. This brings two benefits – the community coheres around the events, and without the funds raised, this 200-year-old building would rapidly decline.
We still have not got back to the levels of use pre-Covid, but we are getting there. In particular, regular events organised by volunteers for community participation included:
**Coffee Mornings** (first Wednesday of each month)
**Men on Tuesdays** (a men's lunch club the first Tuesday of every month)
**Hambleden Cinema** (once a month on Saturdays outside the summer season)
**Bridge Club** (weekly on a Friday)
**Alcoholics Anonymous** (weekly on a Wednesday)
## Regular annual events included:
**Christmas Market Open Gardens Quiz Night Pilates Trade Sales Wedding Receptions Children's Parties**
Private hirings included:
Additional noteworthy and locally organised events which raised funds for the Village Hall included teas in
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## **HAMBLEDEN VILLAGE HALL**
the Church and a coffee morning for a local cycling group, both organised by the cinema group. The bulk of the income for the Hall comes from letting out the cottage and the office, and without these sources the Hall would not be able to survive.
During the year, and through the good offices of the Parish Council, we succeeded in arranging for the outside toilet to be open for public use during the day.
Having completed the re-building of the ladies’ toilets last year, I am pleased to report that major repairs were limited to the re-pointing of the south end wall. We continue to monitor the damp in the floor. We have fitted two damp sensors to the underfloor joists north and south, and a fan to keep the underfloor air circulating. It would appear that, while the timbers under the floor remain damp, the damp is not progressing.
Special thanks are due to our caretaker, Jamie Baker, for the extremely high standard of daily upkeep of the hall, his continuing diligent maintenance of the garden, and his extremely efficient administration of hall bookings.
Finally: Can you help? We are seeking volunteers to serve as Trustees and in particular an energetic and committed Chairman with vision who can lead us into the future.
Hambleden Village Hall is run by a group of volunteer Trustees, elected at an AGM.
## **Review of major risks**
The Trustees review the major risks facing the Hall at least once a year. Health and safety issues are also kept under regular review.
## **Reserves policy**
The Trustees’ objective is to maintain a sufficient balance to meet committed expenditure and to hold as a minimum capital of approximately 6 months running costs.
At 31 December 2023, reserves totalled £46,099 (2022 £37,654), which was appropriated as:
|Capital
General reserve|**2023**
**£**
10,000
36,099
**46,099**|**2022**
**£**
10,000
27,656|
|---|---|---|
|||**37,656**|
There is a concern over structural damage to the hall floor, which is under investigation, but it is still too early to quantify this cost or the appropriate repair.
## **Declaration**
I declare, in my capacity as Chairman, that the trustees have approved the report above and have authorised me to sign it on their behalf.
Signed: ……………………………………… Dick Fletcher Date: 13th February 2024
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**HAMBLEDEN VILLAGE HALL**
## **INCOME AND EXPENDITURE ACCOUNT THE YEAR ENDED 31 DECEMBER 2023**
|**INCOME AND EXPENDITURE ACCOUNT**
**THE YEAR ENDED 31 DECEMBER 2023**|||
|---|---|---|
|**INCOME**
**Operations**
Hire Charges
Fund Raising Events
**Schedule 1**
Donations
Cinema
**Schedule 2**
**Income from Operations**
**Other Income**
Cottage Rent
Office Rent
Interest Received
**Total Income**
**EXPENDITURE**
**Operations**
Heating and Lighting
General Rates & Water Rates
Insurance
Wages
Advertising
Repairs and Refurbishment
**Schedule 3**
Cleaning and Sundries
Gardening
**Operations Expenses**
**Other expenses**
Cottage / Office expenses
**Total expenses**
**SURPLUS/(DEFICIT) FOR THE YEAR**
**SURPLUS brought forward**
**SURPLUS carried forward at 31 December 2023**|**2023**
**£**
9,348
6,452
118
2,351
**18,269**
16,200
3,180
275
**37,924**
4,769
1,167
1,290
9,919
300
5,745
3,228
1,605
**28,023**
1,458
**29,481**
**8,443**
27,656
**36,099**|**2022**
**£**
8,071
3,521
76
715|
|||**12,383**
16,200
3,180
10|
|||**31,773**|
|||1,801
1,737
1,023
9,718
270
44,024
2,083
1,650|
|||**62,306**
1,245|
|||**63,551**|
|||**(31,778)**
59,434|
|||**27,656**|
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## **HAMBLEDEN VILLAGE HALL**
## **Balance Sheet as at 31 December 2023**
|**Balance Sheet as at 31 December 2023**|||
|---|---|---|
|**Current Assets**
Cash & bank
Debtors
HMRC Gift Aid
**Total Current Assets**
**Current Liabilities**
Creditors and Accruals
**Net Assets**
**FINANCED BY**
Capital
General fund|**2023**
**£**
44,757
2,992
660
**48,409**
2,310
**2,310**
**46,099**
10,000
36,099
**46,099**|**2022**
**£**
37,152
2,819
186|
|||**40,157**|
|||2,501|
|||**2,501**|
||||
|||**37,656**|
|||10,000
27,656|
|||**37,656**|
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**HAMBLEDEN VILLAGE HALL**
## **Schedules to the Income & Expenditure Account for the year ended 31 December 2023**
|**Schedule 1 - Fundraising events**
Christmas Market
Quiz Night
Christmas Tree Festival
Pop up Café / Church Teas
Open Gardens
Coffee Mornings
**Schedule 2 – Cinema**
Equipment Purchased
Grants Received
Net Write Off of Equipment
Cinema Performances
**Net Cinema Contribution**
**Schedule 3 - Repairs & Maintenance**
Car Park Contribution
Floor Maintenance / French Drains
Electrics
Window Repairs
Repointing Rear Wall
Ladies Toilet Repair / Rebuild *
Plumbing Gents Toilets|**2023**
**£**
686
585
0
674
2,065
2,442
**6,452**
0
0
0
2,351
**2,351**
**£**
0
0
1,401
174
4,170
0
0
**5,745**|**2022**
**£**
616
0
212
585
0
2,108|
|---|---|---|
|||**3,521**|
|||9,739
9,392|
|||(347)
1,062|
|||**715**|
|||**£**
(518)
2,239
430
0
0
41,135
738|
|||**44,024**|
* The repair / rebuild to the ladies’ toilet was not capitalised as this is a replacement and the freehold is vested in the Rector and Church Wardens.
## **Trust Property**
Hambleden Village Hall, office and adjoining cottage are currently insured for £1,673,424 (2022 £1,446,761).
These accounts were approved by the Trustees of the Village Hall at their meeting on 13[th] February, 2024.
………………………………..
_S Skelton Trustee & Treasurer_
_D Murton Trustee & Secretary_
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**HAMBLEDEN VILLAGE HALL**
## **Independent examiner’s report to the trustees of the Hambleden Village Hall Management Committee**
I report on the Accounts of the Trust for the year ended 31[st] December 2023, which are set out on pages 1 to 5.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under Section 43 of the 1993 Act.
- to follow the procedures laid down in the general Directions given by the Charity Commission under Section 43(7)(b) of the 1993 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with Section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met;
or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………………………. P I Coxon FFA
Date: 30[th] March 2024
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