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2024-03-31-accounts

Trustees’ Annual Report for the period

From 1/4/2023 To 31/3/2024

Charity name: Great Kingshill Village Hall

Charity registration number: 300267

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The provision and maintenance of a village
hall for the use of the inhabitants of Great
Kingshill and neighbourhood thereof
without distinction of political, religious or
other opinions, including use for meetings,
lectures and classes, and for other forms of
recreation and leisure-time occupation, with
the object of improving the conditions of life
for the said inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Provision of a village hall for activities
including:

Meetings for local organisations
e.g. badminton, keep fit, table
tennis, dancing

Coffee mornings

Local childrens’ parties

Functions
Maintenance and upkeep of the hall
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 The charity is highly dependent for the
efficient and effective operation of the
village hall upon the contributions of a
small number of volunteers, for whose
efforts the Trustees are most grateful.
Other

Achievements and Performance

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SORP reference
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Achievements and Performance Achievements and Performance Achievements and Performance
SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20
Provision of a valuable resource for
members of the community, giving
hire of a local venue at an
affordable cost

A full programme of bookings which
ensures that the Hall is used for a
wide range of activities throughout
the year

Installation of solar panels in order
to provide a more environmentally
friendly energy solution and reduce
costs going forward

Ongoing maintenance to ensure the
hall is fit for purpose

Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Charity is in good financial standing –
see annual accounts.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Village Hall maintains sufficient
reserves in order to cover a fall in income,
unplanned repairs or maintenance and
replacement of equipment. This is held in a
deposit account.
Amount of reserves held Para 1.22 £10,000
Reasons for holding zero
reserves		 Para 1.22 N/a
Details of fund materially in
deficit		 Para 1.24 N/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/a

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Up to 12 elected by AGM vote, up to 8
appointed by local organisations

Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

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Charity name Great Kingshill Village Hall
Other name the charity uses
Registered charity number 300267
Charity’s principal address Great Kingshill Village Hall
Missenden Road
Great Kingshill
HP15 6DW
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Debra Main Chairman
2 Anna Young Treasurer
3 Katie Hemmings Secretary From 3/9/2023
4 Jane Bragg From 3/9/2023
5 Mark Bragg From 3/9/2023
6 Alec Douglas
7 Jill Jackling To 3/9/2023
8 Peter Jackling
9 Alexander Reynolds To 13/3/2024
10 Sarajane Reynolds To 13/3/2024
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

No employees

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) A Young Full name(s) Anna Young Position (eg Secretary, Treasurer Chair, etc) Date 24/01/2025

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Charity Name No (if any)
GREAT KINGSHILL VILLAGE HALL 300267
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/04/2023 31/03/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hire of hall - regular 20,166 - - 20,166 19,110
Hire of hall - casual 4,542 - - 4,542 3,489
Donations & grants - - - - 500
Equipment hire - - - - -
Investment income 332 - - 332 58
Fundraising - - - - 525
- - - - -
- - - - -
Sub total (Gross income for
25,040 - - 25,040 23,682
AR)
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 25,040 - - 25,040 23,682
A3 Payments
Utilities 7,293 - - 7,293 7,300
Caretaker 5,658 - - 5,658 6,379
Cleaning and waste 1,482 - - 1,482 1,553
Maintenance and upkeep 1,946 - - 1,946 2,650
Insurance 1,414 - - 1,414 1,329
Property improvements 11,935 - - 11,935 4,150
Administration 655 - - 655 872
Sub total [ 30,383 ] - - 30,383 24,233
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 30,383 - - 30,383 24,233
Net of receipts/(payments) - 5,343 - - - 5,343 - 551
A5 Transfers between funds - - - - -
A6 Cash funds last year end 40,934 - - 40,934 41,485
Cash funds this year end 35,591 - - 35,591 40,934
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CCXX R1 accounts (SS)

24/01/2025

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
D Main
Details
Details
Current account
Deposit account
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
3,996
-
31,595
-
-
-
35,591
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Debra Main		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
22/09/2024

CCXX R2 accounts (SS)

24/01/2025

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Great Kingshill Village Hall Great Kingshill Village Hall Great Kingshill Village Hall
31 March 2024 Charity no
(if any)		 300267
1 - 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 17 January 2025 Signed: Lisa Machra y Name: Lisa Machray Relevant professional ICAEW qualification(s) or body (if any): Address: 64 Shenfield Road, Brentwood, CM15 8EJ

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of n/a any items that the examiner wishes to disclose .

October 2018

2

IER