## **Trustees’ Annual Report for the period**
**From 1/4/2023 To 31/3/2024**
**Charity name: Great Kingshill Village Hall**
## **Charity registration number: 300267**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a village
hall for the use of the inhabitants of Great
Kingshill and neighbourhood thereof
without distinction of political, religious or
other opinions, including use for meetings,
lectures and classes, and for other forms of
recreation and leisure-time occupation, with
the object of improving the conditions of life
for the said inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of a village hall for activities
including:
Meetings for local organisations
e.g. badminton, keep fit, table
tennis, dancing
Coffee mornings
Local childrens’ parties
Functions
Maintenance and upkeep of the hall|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
||||
|Contribution made by
volunteers|Para 1.38|The charity is highly dependent for the
efficient and effective operation of the
village hall upon the contributions of a
small number of volunteers, for whose
efforts the Trustees are most grateful.|
|---|---|---|
|Other|||
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|
Provision of a valuable resource for
members of the community, giving
hire of a local venue at an
affordable cost
A full programme of bookings which
ensures that the Hall is used for a
wide range of activities throughout
the year
Installation of solar panels in order
to provide a more environmentally
friendly energy solution and reduce
costs going forward
Ongoing maintenance to ensure the
hall is fit for purpose|
**Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity is in good financial standing –
see annual accounts.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Village Hall maintains sufficient
reserves in order to cover a fall in income,
unplanned repairs or maintenance and
replacement of equipment. This is held in a
deposit account.|
|Amount of reserves held|Para 1.22|£10,000|
|Reasons for holding zero
reserves|Para 1.22|N/a|
|Details of fund materially in
deficit|Para 1.24|N/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/a|
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Up to 12 elected by AGM vote, up to 8
appointed by local organisations|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Great Kingshill Village Hall
Other name the charity uses
Registered charity number 300267
Charity’s principal address Great Kingshill Village Hall
Missenden Road
Great Kingshill
HP15 6DW
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Debra Main Chairman
2 Anna Young Treasurer
3 Katie Hemmings Secretary From 3/9/2023
4 Jane Bragg From 3/9/2023
5 Mark Bragg From 3/9/2023
6 Alec Douglas
7 Jill Jackling To 3/9/2023
8 Peter Jackling
9 Alexander Reynolds To 13/3/2024
10 Sarajane Reynolds To 13/3/2024
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
No employees
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** A Young **Full name(s)** Anna Young **Position (eg Secretary,** Treasurer **Chair, etc) Date** 24/01/2025
**----- Start of picture text -----**
Charity Name No (if any)
GREAT KINGSHILL VILLAGE HALL 300267
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/04/2023 31/03/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hire of hall - regular 20,166 - - 20,166 19,110
Hire of hall - casual 4,542 - - 4,542 3,489
Donations & grants - - - - 500
Equipment hire - - - - -
Investment income 332 - - 332 58
Fundraising - - - - 525
- - - - -
- - - - -
Sub total (Gross income for
25,040 - - 25,040 23,682
AR)
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 25,040 - - 25,040 23,682
A3 Payments
Utilities 7,293 - - 7,293 7,300
Caretaker 5,658 - - 5,658 6,379
Cleaning and waste 1,482 - - 1,482 1,553
Maintenance and upkeep 1,946 - - 1,946 2,650
Insurance 1,414 - - 1,414 1,329
Property improvements 11,935 - - 11,935 4,150
Administration 655 - - 655 872
Sub total [ 30,383 ] - - 30,383 24,233
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 30,383 - - 30,383 24,233
Net of receipts/(payments) - 5,343 - - - 5,343 - 551
A5 Transfers between funds - - - - -
A6 Cash funds last year end 40,934 - - 40,934 41,485
Cash funds this year end 35,591 - - 35,591 40,934
**----- End of picture text -----**
CCXX R1 accounts (SS)
24/01/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
_D Main_
**Details**
**Details**
Current account
Deposit account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**3,996**
**-**
**31,595**
**-**
**-**
**-**
**35,591**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Debra Main|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
22/09/2024|
CCXX R2 accounts (SS)
24/01/2025
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Great Kingshill Village Hall|Great Kingshill Village Hall|Great Kingshill Village Hall|
|---|---|---|---|
|||||
||31 March 2024|**Charity no**
**(if any)**|300267|
|||||
||1 - 2|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Date:** 17 January 2025 **Signed:** Lisa Machra y **Name:** Lisa Machray **Relevant professional** ICAEW **qualification(s) or body (if any): Address:** 64 Shenfield Road, Brentwood, CM15 8EJ
**October 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of** n/a **any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**