REGISTERED CHARITY NUMBER: 300219
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2021
for
Amersham & District Community
Association
Ian S Anderson, Chartered Accountant Chartam House
16 College Avenue Maidenhead Berkshire SL6 6AX
Amersham & District Community Association
Contents of the Financial Statements for the Year Ended 31 March 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 12 |
Amersham & District Community Association
Report of the Trustees
for the Year Ended 31 March 2021
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
The objects of the Association are to:
(a) promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants;
(b) establish, or secure the establishment of, a Community Centre (hereinafter called "the Centre") and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects.
(c) promote such other charitable purposes as may from time to time be determined.
The Association shall be non-party in politics and non-sectarian in religion. The area of benefit shall be Amersham and District and the neighbourhood.
Public benefit
The Trustees have referred to the guidance in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular the Trustees believe that the openness of availability to the whole community meets the criteria of public benefit.
FINANCIAL REVIEW
Financial position
Overall income amounted to £92,153 as compared to the previous year's total of £105,248.
Expenditure was up for the year. There were various ups and downs of individual charges, but the main differences relate to the increase in payroll costs and payments for water. The former reflects Social Club payroll costs for the charity and the latter increase follows the agreement in 2020 with Chiltern District Council to cover previous excess charges. Discussions with the water supplier and the landlords continue but the Trustees do not anticipate any significant further settlement to that already received. Allowing for the foregoing, overall expenditure totalled £99,345 this year compared to £75,886 in the previous year.
Consequent to the above the Association had a deficit of £7,192 this year compared to the surplus of £29,362 in 2020.
Investment policy and objectives
The Trustees, having taken knowledge of their commitment and funding position, have researched the market. Having considered their findings, they have placed monies on short-term deposits at the best rates available.
The charity has made such investments to generate a return and has made no social investments.
Reserves policy
It is the policy of the charity to maintain this fund at a level which equates to approximately twelve months of ongoing fixed costs. This provides sufficient funds to cover management and administration costs. The fund was maintained at this level throughout the year, although the impact of the water leak claim reduced this year's overhead.
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the Association. The Trustees will review the level of this reserve to provide sufficient to cover management and support costs and to respond to emergency applications for grants which may arise from time to time.
Total funds at the year-end were £122,535 (2020 £129,727).
Page 1
Amersham & District Community Association
for the Year Ended 31 March 2021
Report of the Trustees
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Association is governed by the revised Constitution adopted on 9 September 2010 as amended by resolution dated 20 May 2019
Responsibilities of Council of Management
The Trustees are responsible for preparing the Report of the Trustee board and the Financial Statements in accordance with applicable law and regulations. Charity law requires the Trustees to prepare Financial Statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The Financial Statements are required by law to give a true and fair view of the state of affairs of the Association and of the surplus or deficit of the Association for the period. In preparing those Financial Statements, the Council of Management is required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the Financial Statements;
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Prepare the Financial Statements on the going concern basis unless it is inappropriate to presume that the charitable association will continue its operations.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Association and which enable it to ensure that the Financial Statements comply with applicable laws and regulations. They are also responsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Key management personnel
The individual Affiliated and Member groups appoint from their body a Trustee for this organisation. A full list of the Trustees is set out below. Any changes are published on the Charity Commission website and a full list is available from the Centre upon request
The key management personnel of the Association include the Managing Trustees and the Administrator and are in charge of directing, controlling, running and operating the association on a day to day basis.
All Trustees give of their time freely and no Trustee received any remuneration in the year.
Risk management
The Trustees have a duty to identify and review the risks to which the Association is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees undertake ongoing reviews of all areas, but especially of those areas where risk has been identified, and have implemented systems to mitigate these risks.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
300219
Principal address
Amersham Community Centre Chiltern Avenue Amersham Buckinghamshire HP6 5AH
Page 2
Amersham & District Community Association
Report of the Trustees
for the Year Ended 31 March 2021
Trustees
Mr P Lawson - Chair and Managing Trustee Mr P J Clark - Hon Treasurer and Managing Trustee Mrs M J Bowling - Hon Secretary and Managing Trustee Mrs E Starling Mrs J Anderson Mr A J Weedon Mrs G Morgan Mr R H Yerby Mrs C L Henry Ms C M Spencer Mr P Edwards Mr L Tridgell Mrs A Beattie Mr J Oxley Mr J Maddison Mr S C Foster Mrs M J Adkins Mr A Clark
Independent Examiner
Ian S Anderson, Chartered Accountant Chartam House 16 College Avenue Maidenhead Berkshire SL6 6AX
Administrator
Miss A L Bates
Bankers
The Royal Bank of Scotland Plc CCLA Investment Management Ltd Virgin Money Plc HSBC Bank plc
Approved by order of the board of trustees on 27 March 2022 and signed on its behalf by:
P Lawson - Trustee
Page 3
Independent Examiner's Report to the Trustees of Amersham & District Community Association
Independent examiner's report to the trustees of Amersham & District Community Association
I report to the charity trustees on my examination of the accounts of Amersham & District Community Association (the Trust) for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ian Anderson BA FCA FCCA Ian S Anderson, Chartered Accountant Chartam House 16 College Avenue Maidenhead Berkshire SL6 6AX
27 March 2022
Page 4
Amersham & District Community Association
Statement of Financial Activities for the Year Ended 31 March 2021
| 2021 Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 67,423 Other trading activities 2 9,092 Investment income 3 15,638 Total 92,153 EXPENDITURE ON Charitable activities Provision of community activities 96,973 Other trading activities 2,372 Total 99,345 NET INCOME/(EXPENDITURE) (7,192) RECONCILIATION OF FUNDS Total funds brought forward 129,727 TOTAL FUNDS CARRIED FORWARD 122,535 |
2020 Total funds £ 681 5,978 98,589 |
|---|---|
| 105,248 | |
| 72,667 3,219 |
|
| 75,886 | |
| 29,362 100,365 |
|
| 129,727 |
The notes form part of these financial statements
Page 5
Amersham & District Community Association
Balance Sheet 31 March 2021
| 2021 Unrestricted funds Notes £ FIXED ASSETS Tangible assets 6 3,845 CURRENT ASSETS Stocks 7 987 Debtors 8 390 Cash at bank and in hand 141,754 143,131 CREDITORS Amounts falling due within one year 9 (24,441) NET CURRENT ASSETS 118,690 TOTAL ASSETS LESS CURRENT LIABILITIES 122,535 NET ASSETS 122,535 FUNDS 11 Unrestricted funds 122,535 TOTAL FUNDS 122,535 |
2020 Total funds £ 1,457 1,022 33,759 129,635 164,416 (36,146) 128,270 129,727 129,727 129,727 129,727 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 27 March 2022 and were signed on its behalf by:
P J Clark - Trustee
M J Bowling - Trustee
The notes form part of these financial statements
Page 6
Amersham & District Community Association
Notes to the Financial Statements for the Year Ended 31 March 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
These financial statements have been prepared on a going concern basis.The Trustees do not believe that Brexit will impact on the use of that basis. Covid-19 has had an impact on community affairs generally, but as regards the Association the Trustees do not believe it has impacted for going concern purposes.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
General equipment - 25% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
continued...
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Amersham & District Community Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
2. OTHER TRADING ACTIVITIES
| Bar takings Vending & gambling machine takings Other income 3. INVESTMENT INCOME Lettings Interest received |
2021 £ 7,898 610 584 9,092 2021 £ 15,545 93 15,638 |
2020 £ 5,298 680 - 5,978 2020 £ 98,020 569 |
|---|---|---|
| 98,589 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
5. GOVERNANCE COSTS
The Governance costs relating to the Independent Examination of £720 together with external accounting support plus the AGM costs totalled £1,718 and have been reflected in the expenses for provision of community activities.
6. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |
|---|---|
| General | |
| equipment | |
| £ | |
| COST | |
| At 1 April 2020 | 1,942 |
| Additions | 2,874 |
| At 31 March 2021 | 4,816 |
| DEPRECIATION | |
| At 1 April 2020 | 485 |
| Charge for year | 486 |
| At 31 March 2021 | 971 |
| NET BOOK VALUE | |
| At 31 March 2021 | 3,845 |
| At 31 March 2020 | 1,457 |
continued...
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Amersham & District Community Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
7. STOCKS
| 7. | STOCKS | ||
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ | ||
| Cleaning materials | 338 | 318 | |
| Bar stock | 645 | 700 | |
| Vending machine stock | 4 | 4 | |
| 987 | 1,022 | ||
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Debtors | 390 | 33,759 | |
| The 2020 balance includes £29,250 invoiced to Chiltern District Council relating to the water claim, see note 13. | |||
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Bank loans and overdrafts (see note 10) | 20,051 | 29,039 | |
| Trade creditors | 963 | 4,359 | |
| Other creditors | 3,427 | 2,748 | |
| 24,441 | 36,146 | ||
| 10. | LOANS | ||
| An analysis of the maturity of loans is given below: | |||
| 2021 | 2020 | ||
| £ | £ | ||
| Amounts falling due within one year on demand: | |||
| Bank overdrafts | 20,051 | 29,039 |
The Association's financial statements allow for the split of the bank balances between the various funds. At the year end the amount in one bank account stood at £81,133 in hand. However, £101,184 of this has been attributed to the designated Building, Equipment and Emergency reserves; hence the General purposes fund is attributed an overdraft of £20,051.
continued...
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Amersham & District Community Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
11. MOVEMENT IN FUNDS
| Unrestricted funds General purposes fund Emergency reserve Building reserve Equipment replacement reserve TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General purposes fund Equipment replacement reserve TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General purposes fund Emergency reserve Building reserve Equipment replacement reserve TOTAL FUNDS |
At 1.4.20 £ 24,212 40,000 46,000 19,515 129,727 129,727 Incoming resources £ 92,154 (1) 92,153 92,153 At 1.4.19 £ (5,635) 40,000 46,000 20,000 100,365 100,365 |
Net movement At in funds 31.3.21 £ £ (6,706) 17,506 - 40,000 - 46,000 (486) 19,029 (7,192) 122,535 (7,192) 122,535 Resources Movement expended in funds £ £ (98,860) (6,706) (485) (486) (99,345) (7,192) (99,345) (7,192) Net movement At in funds 31.3.20 £ £ 29,847 24,212 - 40,000 - 46,000 (485) 19,515 29,362 129,727 29,362 129,727 |
|---|---|---|
continued...
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Amersham & District Community Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
11. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General purposes fund Equipment replacement reserve TOTAL FUNDS |
Incoming resources £ 105,248 - 105,248 105,248 |
Resources Movement expended in funds £ £ (75,401) 29,847 (485) (485) (75,886) 29,362 (75,886) 29,362 |
Resources Movement expended in funds £ £ (75,401) 29,847 (485) (485) (75,886) 29,362 (75,886) 29,362 |
|---|---|---|---|
| 29,362 | |||
| 29,362 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General purposes fund Emergency reserve Building reserve Equipment replacement reserve TOTAL FUNDS |
At 1.4.19 £ (5,635) 40,000 46,000 20,000 100,365 100,365 |
Net movement in funds £ 23,141 - - (971) 22,170 22,170 |
At 31.3.21 £ 17,506 40,000 46,000 19,029 |
|---|---|---|---|
| 122,535 | |||
| 122,535 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General purposes fund | 197,402 | (174,261) | 23,141 |
| Equipment replacement reserve | (1) | (970) | (971) |
| 197,401 | (175,231) | 22,170 | |
| TOTAL FUNDS | 197,401 | (175,231) | 22,170 |
continued...
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Amersham & District Community Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2021.
13. CLAIM REGARDING WATER LEAK
As detailed in the 2020 financial statements the Association has been in dispute with Chiltern District Council over a water leak .
In February 2019 the Association raised an interim invoice for £18,750 to cover the charity's excess costs. However, due to the uncertainty of a satisfactory outcome to the claim the trustees did not include it as a debtor in the 2019 accounts. After further consideration the trustees issued another invoice for £10,500 in March 2020, both of which were offset against the rent, water and insurance charges in the 2020 financial statements. The full balance of £29,250 was included as a debtor in the 2020 financial statements and was paid in the year ended 31 March 2021.
The trustees have considered their options regarding the remaining claim, but have not reflected any further adjustments in these financial statements.
Page 12