**REGISTERED CHARITY NUMBER: 300219**
## **Report of the Trustees and**
**Unaudited Financial Statements for the Year Ended 31 March 2021**
**for**
**Amersham & District Community**
**Association**
Ian S Anderson, Chartered Accountant Chartam House
16 College Avenue Maidenhead Berkshire SL6 6AX
**Amersham & District Community Association**
## **Contents of the Financial Statements for the Year Ended 31 March 2021**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|3|
|**Independent Examiner's Report**||4||
|**Statement of Financial Activities**||5||
|**Balance Sheet**||6||
|**Notes to the Financial Statements**|7|to|12|
**Amersham & District Community Association**
## **Report of the Trustees**
## **for the Year Ended 31 March 2021**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES Objectives and aims**
The objects of the Association are to:
(a) promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants;
(b) establish, or secure the establishment of, a Community Centre (hereinafter called "the Centre") and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects.
(c) promote such other charitable purposes as may from time to time be determined.
The Association shall be non-party in politics and non-sectarian in religion. The area of benefit shall be Amersham and District and the neighbourhood.
## **Public benefit**
The Trustees have referred to the guidance in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular the Trustees believe that the openness of availability to the whole community meets the criteria of public benefit.
## **FINANCIAL REVIEW**
## **Financial position**
Overall income amounted to £92,153 as compared to the previous year's total of £105,248.
Expenditure was up for the year. There were various ups and downs of individual charges, but the main differences relate to the increase in payroll costs and payments for water. The former reflects Social Club payroll costs for the charity and the latter increase follows the agreement in 2020 with Chiltern District Council to cover previous excess charges. Discussions with the water supplier and the landlords continue but the Trustees do not anticipate any significant further settlement to that already received. Allowing for the foregoing, overall expenditure totalled £99,345 this year compared to £75,886 in the previous year.
Consequent to the above the Association had a deficit of £7,192 this year compared to the surplus of £29,362 in 2020.
## **Investment policy and objectives**
The Trustees, having taken knowledge of their commitment and funding position, have researched the market. Having considered their findings, they have placed monies on short-term deposits at the best rates available.
The charity has made such investments to generate a return and has made no social investments.
## **Reserves policy**
It is the policy of the charity to maintain this fund at a level which equates to approximately twelve months of ongoing fixed costs. This provides sufficient funds to cover management and administration costs. The fund was maintained at this level throughout the year, although the impact of the water leak claim reduced this year's overhead.
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the Association. The Trustees will review the level of this reserve to provide sufficient to cover management and support costs and to respond to emergency applications for grants which may arise from time to time.
Total funds at the year-end were £122,535 (2020 £129,727).
Page 1
**Amersham & District Community Association**
**for the Year Ended 31 March 2021**
## **Report of the Trustees**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The Association is governed by the revised Constitution adopted on 9 September 2010 as amended by resolution dated 20 May 2019
## **Responsibilities of Council of Management**
The Trustees are responsible for preparing the Report of the Trustee board and the Financial Statements in accordance with applicable law and regulations. Charity law requires the Trustees to prepare Financial Statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The Financial Statements are required by law to give a true and fair view of the state of affairs of the Association and of the surplus or deficit of the Association for the period. In preparing those Financial Statements, the Council of Management is required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the Financial Statements;
- Prepare the Financial Statements on the going concern basis unless it is inappropriate to presume that the charitable association will continue its operations.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Association and which enable it to ensure that the Financial Statements comply with applicable laws and regulations. They are also responsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Key management personnel**
The individual Affiliated and Member groups appoint from their body a Trustee for this organisation. A full list of the Trustees is set out below. Any changes are published on the Charity Commission website and a full list is available from the Centre upon request
The key management personnel of the Association include the Managing Trustees and the Administrator and are in charge of directing, controlling, running and operating the association on a day to day basis.
All Trustees give of their time freely and no Trustee received any remuneration in the year.
## **Risk management**
The Trustees have a duty to identify and review the risks to which the Association is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees undertake ongoing reviews of all areas, but especially of those areas where risk has been identified, and have implemented systems to mitigate these risks.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
300219
## **Principal address**
Amersham Community Centre Chiltern Avenue Amersham Buckinghamshire HP6 5AH
Page 2
**Amersham & District Community Association**
## **Report of the Trustees**
## **for the Year Ended 31 March 2021**
## **Trustees**
Mr P Lawson - Chair and Managing Trustee Mr P J Clark - Hon Treasurer and Managing Trustee Mrs M J Bowling - Hon Secretary and Managing Trustee Mrs E Starling Mrs J Anderson Mr A J Weedon Mrs G Morgan Mr R H Yerby Mrs C L Henry Ms C M Spencer Mr P Edwards Mr L Tridgell Mrs A Beattie Mr J Oxley Mr J Maddison Mr S C Foster Mrs M J Adkins Mr A Clark
## **Independent Examiner**
Ian S Anderson, Chartered Accountant Chartam House 16 College Avenue Maidenhead Berkshire SL6 6AX
## **Administrator**
Miss A L Bates
## **Bankers**
The Royal Bank of Scotland Plc CCLA Investment Management Ltd Virgin Money Plc HSBC Bank plc
Approved by order of the board of trustees on 27 March 2022 and signed on its behalf by:
P Lawson - Trustee
Page 3
**Independent Examiner's Report to the Trustees of Amersham & District Community Association**
## **Independent examiner's report to the trustees of Amersham & District Community Association**
I report to the charity trustees on my examination of the accounts of Amersham & District Community Association (the Trust) for the year ended 31 March 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ian Anderson BA FCA FCCA Ian S Anderson, Chartered Accountant Chartam House 16 College Avenue Maidenhead Berkshire SL6 6AX
27 March 2022
Page 4
**Amersham & District Community Association**
## **Statement of Financial Activities for the Year Ended 31 March 2021**
|**2021**
**Unrestricted**
**funds**
Notes
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**67,423**
Other trading activities
2
**9,092**
Investment income
3
**15,638**
**Total**
**92,153**
**EXPENDITURE ON**
**Charitable activities**
Provision of community activities
**96,973**
Other trading activities
**2,372**
**Total**
**99,345**
**NET INCOME/(EXPENDITURE)**
**(7,192)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**129,727**
**TOTAL FUNDS CARRIED FORWARD**
**122,535**|2020
Total
funds
£
681
5,978
98,589|
|---|---|
||105,248|
||72,667
3,219|
||75,886|
||29,362
100,365|
||129,727|
The notes form part of these financial statements
Page 5
**Amersham & District Community Association**
## **Balance Sheet 31 March 2021**
|**2021**
**Unrestricted**
**funds**
Notes
**£**
**FIXED ASSETS**
Tangible assets
6
**3,845**
**CURRENT ASSETS**
Stocks
7
**987**
Debtors
8
**390**
Cash at bank and in hand
**141,754**
**143,131**
**CREDITORS**
Amounts falling due within one year
9
**(24,441)**
**NET CURRENT ASSETS**
**118,690**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**122,535**
**NET ASSETS**
**122,535**
**FUNDS**
11
Unrestricted funds
**122,535**
**TOTAL FUNDS**
**122,535**|2020
Total
funds
£
1,457
1,022
33,759
129,635
164,416
(36,146)
128,270
129,727
129,727
129,727
129,727|
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 27 March 2022 and were signed on its behalf by:
P J Clark - Trustee
M J Bowling - Trustee
The notes form part of these financial statements
Page 6
**Amersham & District Community Association**
**Notes to the Financial Statements for the Year Ended 31 March 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
These financial statements have been prepared on a going concern basis.The Trustees do not believe that Brexit will impact on the use of that basis. Covid-19 has had an impact on community affairs generally, but as regards the Association the Trustees do not believe it has impacted for going concern purposes.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
General equipment - 25% on cost
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
continued...
Page 7
**Amersham & District Community Association**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
## **2. OTHER TRADING ACTIVITIES**
|Bar takings
Vending & gambling machine takings
Other income
**3.**
**INVESTMENT INCOME**
Lettings
Interest received|**2021**
**£**
**7,898**
**610**
**584**
**9,092**
**2021**
**£**
**15,545**
**93**
**15,638**|2020
£
5,298
680
-
5,978
2020
£
98,020
569|
|---|---|---|
|||98,589|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
## **5. GOVERNANCE COSTS**
The Governance costs relating to the Independent Examination of £720 together with external accounting support plus the AGM costs totalled £1,718 and have been reflected in the expenses for provision of community activities.
## **6. TANGIBLE FIXED ASSETS**
|**TANGIBLE FIXED ASSETS**||
|---|---|
||General|
||equipment|
||£|
|**COST**||
|At 1 April 2020|**1,942**|
|Additions|**2,874**|
|At 31 March 2021|**4,816**|
|**DEPRECIATION**||
|At 1 April 2020|**485**|
|Charge for year|**486**|
|At 31 March 2021|**971**|
|**NET BOOK VALUE**||
|At 31 March 2021|**3,845**|
|At 31 March 2020|1,457|
continued...
Page 8
**Amersham & District Community Association**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
## **7. STOCKS**
|**7.**|**STOCKS**|||
|---|---|---|---|
|||**2021**|2020|
|||**£**|£|
||Cleaning materials|**338**|318|
||Bar stock|**645**|700|
||Vending machine stock|**4**|4|
|||**987**|1,022|
|**8.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
|||**2021**|2020|
|||**£**|£|
||Debtors|**390**|33,759|
||The 2020 balance includes £29,250 invoiced to Chiltern District Council relating to the water claim, see note 13.|||
|**9.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
|||**2021**|2020|
|||**£**|£|
||Bank loans and overdrafts (see note 10)|**20,051**|29,039|
||Trade creditors|**963**|4,359|
||Other creditors|**3,427**|2,748|
|||**24,441**|36,146|
|**10.**|**LOANS**|||
||An analysis of the maturity of loans is given below:|||
|||**2021**|2020|
|||**£**|£|
||Amounts falling due within one year on demand:|||
||Bank overdrafts|**20,051**|29,039|
The Association's financial statements allow for the split of the bank balances between the various funds. At the year end the amount in one bank account stood at £81,133 in hand. However, £101,184 of this has been attributed to the designated Building, Equipment and Emergency reserves; hence the General purposes fund is attributed an overdraft of £20,051.
continued...
Page 9
**Amersham & District Community Association**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
## **11. MOVEMENT IN FUNDS**
|**Unrestricted funds**
General purposes fund
Emergency reserve
Building reserve
Equipment replacement reserve
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General purposes fund
Equipment replacement reserve
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General purposes fund
Emergency reserve
Building reserve
Equipment replacement reserve
**TOTAL FUNDS**|At 1.4.20
£
**24,212**
**40,000**
**46,000**
**19,515**
**129,727**
**129,727**
Incoming
resources
£
**92,154**
**(1)**
**92,153**
**92,153**
At 1.4.19
£
(5,635)
40,000
46,000
20,000
100,365
100,365|Net
movement
At
in funds
31.3.21
£
£
**(6,706)**
**17,506**
**-**
**40,000**
**-**
**46,000**
**(486)**
**19,029**
**(7,192)**
**122,535**
**(7,192)**
**122,535**
Resources
Movement
expended
in funds
£
£
**(98,860)**
**(6,706)**
**(485)**
**(486)**
**(99,345)**
**(7,192)**
**(99,345)**
**(7,192)**
Net
movement
At
in funds
31.3.20
£
£
29,847
24,212
-
40,000
-
46,000
(485)
19,515
29,362
129,727
29,362
129,727|
|---|---|---|
continued...
Page 10
**Amersham & District Community Association**
**Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
## **11. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General purposes fund
Equipment replacement reserve
**TOTAL FUNDS**|Incoming
resources
£
105,248
-
105,248
105,248|Resources
Movement
expended
in funds
£
£
(75,401)
29,847
(485)
(485)
(75,886)
29,362
(75,886)
29,362|Resources
Movement
expended
in funds
£
£
(75,401)
29,847
(485)
(485)
(75,886)
29,362
(75,886)
29,362|
|---|---|---|---|
||||29,362|
||||29,362|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General purposes fund
Emergency reserve
Building reserve
Equipment replacement reserve
**TOTAL FUNDS**|At 1.4.19
£
(5,635)
40,000
46,000
20,000
100,365
100,365|Net
movement
in funds
£
23,141
-
-
(971)
22,170
22,170|At
31.3.21
£
17,506
40,000
46,000
19,029|
|---|---|---|---|
||||122,535|
||||122,535|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General purposes fund|197,402|(174,261)|23,141|
|Equipment replacement reserve|(1)|(970)|(971)|
||197,401|(175,231)|22,170|
|**TOTAL FUNDS**|197,401|(175,231)|22,170|
continued...
Page 11
**Amersham & District Community Association**
**Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2021.
## **13. CLAIM REGARDING WATER LEAK**
As detailed in the 2020 financial statements the Association has been in dispute with Chiltern District Council over a water leak .
In February 2019 the Association raised an interim invoice for £18,750 to cover the charity's excess costs. However, due to the uncertainty of a satisfactory outcome to the claim the trustees did not include it as a debtor in the 2019 accounts. After further consideration the trustees issued another invoice for £10,500 in March 2020, both of which were offset against the rent, water and insurance charges in the 2020 financial statements. The full balance of £29,250 was included as a debtor in the 2020 financial statements and was paid in the year ended 31 March 2021.
The trustees have considered their options regarding the remaining claim, but have not reflected any further adjustments in these financial statements.
Page 12