This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Twyford & Ruscombe Community Association Loddon Hall Loddon Hall Road Twyford, Reading Berkshire RG10 9JA Telephone: 0118 9345268 Email: loddonhall@btconnect.com

Report of the Trustees for the Year Ending 31[st] March 2024

The trustees of the Twyford and Ruscombe Community Association (The Penn Foundation) present their Annual Report and Audited Accounts for the year ending 31[st] March 2024 and confirm that they comply with the requirements of the Charities Act 2011, the Constitution and the Charities SORP (FRS 102).

Purpose of the Charity

To promote for the benefit of the inhabitants of the Parishes of Twyford and Ruscombe (hereinafter called ‘the area of benefit) without distraction of sex or political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life of the said inhabitants.

Summary of Main Activities

The Association continues to provide the community with the facilities to purpose Leisure Time activity. We have been able to maintain the membership numbers with an increase in numbers this year.

The Association has continued to support social and bar functions in the Hall, bringing in a healthy surplus to our funds.

The Association intends to apply for grants for improvements to the Hall Facilities from external sources to help in this endeavour. One of our main focusses will be the Roof.

Statement with Regards to Public Benefit

The trustees consider that the Association fully complies with the Charity Commission’s requirements to demonstrate the provision of benefit to the public. That this requirement and the Charities’ objectives as stated above are met is amply demonstrated.

Policy on Grant Making

From time to time the Association may give concessionary membership for members in need or as an incentive to participate in the activities. Constituent body status is given to local voluntary organisations with a discount.

Policy on Social Investment

Although the Association has no fixed agenda with the Youth, it takes every opportunity to engage with the Youth like Scouts, Children’s music lessons, Children’s taekwondo, football etc. to foster generational links. The Association positively encourages younger community members to participate in the Association.

Twyford & Ruscombe Community Association Charity Number: 300217

Twyford & Ruscombe Community Association Loddon Hall Loddon Hall Road Twyford, Reading Berkshire RG10 9JA Telephone: 0118 9345268 Email: loddonhall@btconnect.com

Contribution made by Volunteers

Contributions made by Volunteers come in many different forms. The main categories are Administration, General Maintenance, Bar Support. The Association benefits from only having one member of staff and all other activities being carried out by volunteers.

Chairmans report as presented at the AGM - 22[nd] January 2024

Bill Cooper (Chair) welcomed everyone to the meeting and delivered a report covering all activities over the past year. (This report covers time period from January 2023 to January 2024).

Generally 2023 was a good year for Loddon Hall, revenue increased by approx. 84% compared with 2022. Our energy costs over the same period remained the same, but looking forward to 2024 our energy costs are expected to triple compared to 2023.

November 2022 we employed a local resident to clean the hall for 15 hours per week, unfortunately in April 2023 the cleaner tendered their resignation. Since then we have employed an external cleaning company contracted for two mornings per week, Sharon Ryder our Caretaker maintains the halls cleanliness between major cleans.

At the beginning of last year the halls toilets were regularly blocking up, putting the main toilets out of order. An investigation found that the main sewage pipe was damaged, raw sewage extended to more than 60 feet from the damaged pipe. The damage was likely caused by large vehicles parking on the grass verge on top of the waste pipes.

Contractors were instructed to repair the damaged pipe, thankfully the cost was covered by our insurance policy.

A much needed electrical upgrade was actioned late summer, the upgrade was completed in December. The upgrade included new LED main hall lights, sockets and a main fuse panel. New radiator valves have been installed in all the radiators, but more investigation needs to be done to reduce the cost of heating Loddon Hall.

Additional security cameras were installed externally, in the main hall and the kitchen.

External cameras were to cover blind spots around the building, in the kitchen they were installed to capture any miss use and in some cases unauthorised or even agreed use.

We have put together a proposal to renew electrical goods in the kitchen with the help of a grant from Twyford Parish Council, plus we are in the process of acquiring quotes to update the toilets in the old social club.

Twyford & Ruscombe Community Association Charity Number: 300217

Twyford & Ruscombe Community Association Loddon Hall Loddon Hall Road Twyford, Reading Berkshire RG10 9JA Telephone: 0118 9345268 Email: loddonhall@btconnect.com

In July 2023 our Caretaker Sharon Ryder was enrolled into a pension scheme. Sharon has been employed by the association since 2019 and we are in the process of backdating her pension contributions to her February 2019 start date.

Joe Hanbury was co opted to assist the Secretary to recover outstanding monies owed to the association by an energy company, after a lot of hard work and determination Joe managed to recover thousands of pounds for the association. Unfortunately, Joe decided to step back from the council and I’d like to thank Joe for all his efforts last year.

Helen Winder was voted onto the council at Novembers council meeting to assist John Jarvis as Secretary, Helen is a Twyford resident and also on Twyford’s Parish Council. Helen has been a valuable addition to the team.

The constitution is nearly sixty years old and in some areas, in need of updating.

At November’s council meeting proposals were made to change the constitution to either a CIC (Charity Interest Company) or a CIO (Charitable Incorporated Organisation).

The CIC was overwhelmingly rejected by the council as the CIC would be running the hall as a profit making business. The CIO however was voted and accepted by the council as it was similar to the existing constitution, but with limited liability for the trustees.

The CIO had a couple of amendments which caused concern for some members of the council. The concerns were extending the area of benefit from Twyford & Ruscombe to Twyford & Ruscombe and surrounding villages, this would allow individuals from surrounding villages full member voting rights at subsequent AGM’s.

At the November council meeting it was agreed to instruct a solicitor to advise on changing the constitution. Feedback from the solicitor so far has been that the proposed changes are far more complicated than expected, there are still many outstanding queries and unanswered questions. In my opinion we were not ready to offer the CIO and the proposed changes to the membership, therefore the CIO and constitutional change proposals have been removed as a discussion item for this AGM and will be discussed at a date.

Principle Sources of Funding

The principle sources of funding are Hall hiring fess and Bar services plus ad hoc income from donations, fundraising and membership fees.

Twyford & Ruscombe Community Association Charity Number: 300217

Twyford & Ruscombe Community Association Loddon Hall Loddon Hall Road Twyford, Reading Berkshire RG10 9JA Telephone: 0118 9345268 Email: loddonhall@btconnect.com

Type of Governing Document and Constitution

Charitable Constitution with voting Members.

Administrative Details

Charity Name: Twyford and Ruscombe Community Association (The Penn Foundation)

Chairty Number: 300217

Charity Principle Address: Loddon Hall, 2 Loddon Hall Road, Twyford, Berkshire RG10 9BG

Names of Charity Trustees

1) William Cooper (Chairman)
2) William Rolan Evans (Treasurer)
3) Helen Louise Winder (Secretary)

Solicitors

Blandy and Blandy LLP

Auditor

Gisela Sharpe FCCA, 16 Lincoln Gardens, Twyford, Berkshire RG10 9HU

Insurance

Zurich Insurance Company Ltd

Twyford & Ruscombe Community Association Charity Number: 300217

TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217

TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217	TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217	TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217
RECEIPTS & PAYMENTS ACCOUNTS				01/04/2023
for the year ended 1 April 2023 to		19 February	2024	to
				19/01/2024	2023
	Unrestricted	Restricted	Endowment
	funds	Funds	Funds	Total Funds	Last year
	£	£	£	£	£
A1 Receipts
Affiliate fees & subscriptions	135			135	243
Room Hire	54253			54253	69029
Grants
Skate park electricity	0			0	1084
Bar sales	21565			21565	4667
Other receipts	25219			25219	16659
Sub total	101172			101172	91682

A2 Assets & Investment sales, etc

Total receipts A3 Payments Employee costs Premises costs Repairs General admin expenses Fundraising Legal & professional costs Other finance charges Bar costs Other costs Sub total A4 Assets & Investment purchases Total payments (Net of payments/net of receipts) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end	101172 101172 91682
	11796 11796 22728 16148 16148 14391 12420 12420 8096 5292 5292 6837 0 0 0 0 3569 226 226 499 11874 11874 3195 19301 19301 15727
	77057 77057 75042
	77057 77057 75042
	24115 24115 16640 57394 57394 40754
	81509 81509 57394

300217

TWYFORD & RUSCOMBE COMMUNITY ASSOCIATION Registered Charity Number 300217

Accounts and Independent Examiner's Report

31 March 2024

TWYFORD & RUSCOMBE COMMUNITY ASSOCIATION Registered Charity Number 300217

	Page
Independent examiner's report	2
Receipts and Payments Account	3
Statement of assets and liabilities	4
Notes to the accounts	5,6 & 7

Page 1

TWYFORD & RUSCOMBE COMMUNITY ASSOCIATION Registered charity number: 300217

Independent examiner's report on the unaudited accounts of Twyford & Ruscombe Community Association: Registered Charity Number 300217

I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 March 2024.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). The charity's trustees consider that an audit is not necessary for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:-

report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 act
and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act and;
to state whether particular matters have come to my attention

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures the accounts, and seeking explanation from you as trustees concerning any such matters. the procedures undertaken do not provide all the evidence that would be required in an audit, and I consequently do not express and audit opinion on the view given by the accounts.

Basis of independent examiner's report

I have completed the examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and
content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

…......................................................

Gisela Sharpe FCCA

Date

Page 2

TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217 RECEIPTS & PAYMENTS ACCOUNTS for the year ended 31 March 2024

Unrestricted funds £ 171 70827 0 26313 30228	2024 Total Funds £ 171 70827 0 26313 30228	2023 Last year £ 243 69029 0 4667 17743
127539	127539	91682
127,539	127,539	91,682
15,869 25,762 15,910 1,162 6,334 0 250 277 15,295 23,849	15,869 25,762 15,910 1,162 6,334 0 250 277 15,295 23,849	22,728 14,391 8,096 0 6,837 0 3,569 499 3,195 15,727
	104,708	75,042
104,708	104,708	75,042
22,831 57,394	22,831 57,394	16,640 40,754
80,225	80,225	57,394

Page 3

TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217

Statement of assets and liabilities for the year ended 31 March 2024

Unrestricted funds £ 50336 28965 507 417	Restricted Funds Endowment Funds £ £	2024 Total Funds £ 50336 28965 507 417	2023 Last year £ 57224 0 0 170
80225		80225	57394
0 0 376 2132		0 0 376 2132	0 6385 447 807
2508		2508	7639
Cost £	Curent value £	2024 £	2023 £

81156 1579 0		81156 1579 0	81156 1382 0
82735		82735	82538
8573 5253 250 1455 0		8573 5253 250 1455 0	388 2746 250 961 0
15531		15531	4345

The trustees consider a Receipts and Payments accounts to be the appropriate form of report and the accounts to be reviewed

the accounts to be reviewed by an Independent Examiner.

All funds received were free funds. There were no other restricted or endowed funds.

We approve these accounts and confirm that we have made available all relevant records and information.

…......................................... …................................. Date Date

Page 4