Twyford & Ruscombe Community Association Loddon Hall Loddon Hall Road Twyford, Reading Berkshire RG10 9JA Telephone: 0118 9345268 Email: loddonhall@btconnect.com
## **Report of the Trustees for the Year Ending 31[st] March 2024**
The trustees of the Twyford and Ruscombe Community Association (The Penn Foundation) present their Annual Report and Audited Accounts for the year ending 31[st] March 2024 and confirm that they comply with the requirements of the Charities Act 2011, the Constitution and the Charities SORP (FRS 102).
## **Purpose of the Charity**
To promote for the benefit of the inhabitants of the Parishes of Twyford and Ruscombe (hereinafter called ‘the area of benefit) without distraction of sex or political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life of the said inhabitants.
## **Summary of Main Activities**
The Association continues to provide the community with the facilities to purpose Leisure Time activity. We have been able to maintain the membership numbers with an increase in numbers this year.
The Association has continued to support social and bar functions in the Hall, bringing in a healthy surplus to our funds.
The Association intends to apply for grants for improvements to the Hall Facilities from external sources to help in this endeavour. One of our main focusses will be the Roof.
## **Statement with Regards to Public Benefit**
The trustees consider that the Association fully complies with the Charity Commission’s requirements to demonstrate the provision of benefit to the public. That this requirement and the Charities’ objectives as stated above are met is amply demonstrated.
## **Policy on Grant Making**
From time to time the Association may give concessionary membership for members in need or as an incentive to participate in the activities. Constituent body status is given to local voluntary organisations with a discount.
## **Policy on Social Investment**
Although the Association has no fixed agenda with the Youth, it takes every opportunity to engage with the Youth like Scouts, Children’s music lessons, Children’s taekwondo, football etc. to foster generational links. The Association positively encourages younger community members to participate in the Association.
Twyford & Ruscombe Community Association Charity Number: 300217
Twyford & Ruscombe Community Association Loddon Hall Loddon Hall Road Twyford, Reading Berkshire RG10 9JA Telephone: 0118 9345268 Email: loddonhall@btconnect.com
## **Contribution made by Volunteers**
Contributions made by Volunteers come in many different forms. The main categories are Administration, General Maintenance, Bar Support. The Association benefits from only having one member of staff and all other activities being carried out by volunteers.
## **Chairmans report as presented at the AGM - 22[nd] January 2024**
Bill Cooper (Chair) welcomed everyone to the meeting and delivered a report covering all activities over the past year. (This report covers time period from January 2023 to January 2024).
Generally 2023 was a good year for Loddon Hall, revenue increased by approx. 84% compared with 2022. Our energy costs over the same period remained the same, but looking forward to 2024 our energy costs are expected to triple compared to 2023.
November 2022 we employed a local resident to clean the hall for 15 hours per week, unfortunately in April 2023 the cleaner tendered their resignation. Since then we have employed an external cleaning company contracted for two mornings per week, Sharon Ryder our Caretaker maintains the halls cleanliness between major cleans.
At the beginning of last year the halls toilets were regularly blocking up, putting the main toilets out of order. An investigation found that the main sewage pipe was damaged, raw sewage extended to more than 60 feet from the damaged pipe. The damage was likely caused by large vehicles parking on the grass verge on top of the waste pipes.
Contractors were instructed to repair the damaged pipe, thankfully the cost was covered by our insurance policy.
A much needed electrical upgrade was actioned late summer, the upgrade was completed in December. The upgrade included new LED main hall lights, sockets and a main fuse panel. New radiator valves have been installed in all the radiators, but more investigation needs to be done to reduce the cost of heating Loddon Hall.
Additional security cameras were installed externally, in the main hall and the kitchen.
External cameras were to cover blind spots around the building, in the kitchen they were installed to capture any miss use and in some cases unauthorised or even agreed use.
We have put together a proposal to renew electrical goods in the kitchen with the help of a grant from Twyford Parish Council, plus we are in the process of acquiring quotes to update the toilets in the old social club.
Twyford & Ruscombe Community Association Charity Number: 300217
Twyford & Ruscombe Community Association Loddon Hall Loddon Hall Road Twyford, Reading Berkshire RG10 9JA Telephone: 0118 9345268 Email: loddonhall@btconnect.com
In July 2023 our Caretaker Sharon Ryder was enrolled into a pension scheme. Sharon has been employed by the association since 2019 and we are in the process of backdating her pension contributions to her February 2019 start date.
Joe Hanbury was co opted to assist the Secretary to recover outstanding monies owed to the association by an energy company, after a lot of hard work and determination Joe managed to recover thousands of pounds for the association. Unfortunately, Joe decided to step back from the council and I’d like to thank Joe for all his efforts last year.
Helen Winder was voted onto the council at Novembers council meeting to assist John Jarvis as Secretary, Helen is a Twyford resident and also on Twyford’s Parish Council. Helen has been a valuable addition to the team.
The constitution is nearly sixty years old and in some areas, in need of updating.
At November’s council meeting proposals were made to change the constitution to either a CIC (Charity Interest Company) or a CIO (Charitable Incorporated Organisation).
The CIC was overwhelmingly rejected by the council as the CIC would be running the hall as a profit making business. The CIO however was voted and accepted by the council as it was similar to the existing constitution, but with limited liability for the trustees.
The CIO had a couple of amendments which caused concern for some members of the council. The concerns were extending the area of benefit from Twyford & Ruscombe to Twyford & Ruscombe and surrounding villages, this would allow individuals from surrounding villages full member voting rights at subsequent AGM’s.
At the November council meeting it was agreed to instruct a solicitor to advise on changing the constitution. Feedback from the solicitor so far has been that the proposed changes are far more complicated than expected, there are still many outstanding queries and unanswered questions. In my opinion we were not ready to offer the CIO and the proposed changes to the membership, therefore the CIO and constitutional change proposals have been removed as a discussion item for this AGM and will be discussed at a date.
## **Principle Sources of Funding**
The principle sources of funding are Hall hiring fess and Bar services plus ad hoc income from donations, fundraising and membership fees.
Twyford & Ruscombe Community Association Charity Number: 300217
Twyford & Ruscombe Community Association Loddon Hall Loddon Hall Road Twyford, Reading Berkshire RG10 9JA Telephone: 0118 9345268 Email: loddonhall@btconnect.com
## **Type of Governing Document and Constitution**
Charitable Constitution with voting Members.
## **Administrative Details**
Charity Name: Twyford and Ruscombe Community Association (The Penn Foundation)
Chairty Number: 300217
Charity Principle Address: Loddon Hall, 2 Loddon Hall Road, Twyford, Berkshire RG10 9BG
## **Names of Charity Trustees**
- 1) William Cooper (Chairman)
- 2) William Rolan Evans (Treasurer)
- 3) Helen Louise Winder (Secretary)
## **Solicitors**
Blandy and Blandy LLP
## **Auditor**
Gisela Sharpe FCCA, 16 Lincoln Gardens, Twyford, Berkshire RG10 9HU
## **Insurance**
Zurich Insurance Company Ltd
Twyford & Ruscombe Community Association Charity Number: 300217
## **TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217**
|**TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION**
**REGISTERED CHARITY NUMBER 300217**|**TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION**
**REGISTERED CHARITY NUMBER 300217**|**TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION**
**REGISTERED CHARITY NUMBER 300217**||||
|---|---|---|---|---|---|
|**RECEIPTS & PAYMENTS ACCOUNTS**||||**01/04/2023**||
|**for the year ended 1 April 2023 to**||**19 February**|**2024**|**to**||
|||||**19/01/2024**|**2023**|
||**Unrestricted**|**Restricted**|**Endowment**|||
||**funds**|**Funds**|**Funds**|**Total Funds **|**Last year**|
||**£**|**£**|**£**|**£**|**£**|
|**A1 Receipts**||||||
|Affiliate fees & subscriptions|135|||135|243|
|Room Hire|54253|||54253|69029|
|Grants||||||
|Skate park electricity|0|||0|1084|
|Bar sales|21565|||21565|4667|
|Other receipts|25219|||25219|16659|
|Sub total|101172|||101172|91682|
## **A2 Assets & Investment sales, etc**
|Total receipts
**A3 Payments**
Employee costs
Premises costs
Repairs
General admin expenses
Fundraising
Legal & professional costs
Other finance charges
Bar costs
Other costs
Sub total
**A4 Assets & Investment purchases**
Total payments
(Net of payments/net of receipts)
**A5 Transfers between funds**
A6 Cash funds last year end
Cash funds this year end|101172
101172
91682|
|---|---|
||11796
11796
22728
16148
16148
14391
12420
12420
8096
5292
5292
6837
0
0
0
0
3569
226
226
499
11874
11874
3195
19301
19301
15727|
||77057
77057
75042|
||77057
77057
75042|
||24115
24115
16640
57394
57394
40754|
||81509
81509
57394|
300217
# **TWYFORD & RUSCOMBE COMMUNITY ASSOCIATION Registered Charity Number 300217**
Accounts and Independent Examiner's Report
31 March 2024
**TWYFORD & RUSCOMBE COMMUNITY ASSOCIATION Registered Charity Number 300217**
## **Contents**
||**Page**|
|---|---|
|Independent examiner's report|2|
|Receipts and Payments Account|3|
|Statement of assets and liabilities|4|
|Notes to the accounts|5,6 & 7|
Page 1
**TWYFORD & RUSCOMBE COMMUNITY ASSOCIATION Registered charity number: 300217**
## **Independent examiner's report on the unaudited accounts of Twyford & Ruscombe Community Association: Registered Charity Number 300217**
I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 March 2024.
## Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). The charity's trustees consider that an audit is not necessary for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
## It is my responsibility to:-
- report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 act
- and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act and;
- to state whether particular matters have come to my attention
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures the accounts, and seeking explanation from you as trustees concerning any such matters. the procedures undertaken do not provide all the evidence that would be required in an audit, and I consequently do not express and audit opinion on the view given by the accounts.
## Basis of independent examiner's report
I have completed the examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and
- content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any
- requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
…......................................................
Gisela Sharpe FCCA
Date
Page 2
## **TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217 RECEIPTS & PAYMENTS ACCOUNTS for the year ended 31 March 2024**
|**Unrestricted**
**funds**
**£**
**A1 Receipts**
Affiliate fees & subscriptions
171
Room Hire
70827
Grants
0
Bar sales
26313
Other receipts
30228
Sub total
127539
**A2 Assets & Investment**
**sales, etc**
Total
receipts
127,539
**A3 Payments**
Employee costs
15,869
Premises costs
25,762
Repairs & Maintenance
15,910
Repairs & Renewals
1,162
General admin expenses
6,334
Fundraising
0
Legal & professional costs
250
Other finance charges
277
Bar costs
15,295
Other costs
23,849
Sub total
104,708
**A4 Assets & Investment purchases**
Total
payments
104,708
(Net of payments/net of
receipts)
22,831
**A5 Transfers between**
**funds**
A6 Cash funds last year end
57,394
Cash funds this year end
80,225|**Unrestricted**
**funds**
**£**
171
70827
0
26313
30228|**Restricted**
**Funds**
**£**|**Endowment**
**Funds**
**£**|**2024**
**Total**
**Funds**
**£**
171
70827
0
26313
30228|**2023**
**Last**
**year**
**£**
243
69029
0
4667
17743|
|---|---|---|---|---|---|
||127539|||127539|91682|
||127,539|||127,539|91,682|
||15,869
25,762
15,910
1,162
6,334
0
250
277
15,295
23,849|||15,869
25,762
15,910
1,162
6,334
0
250
277
15,295
23,849|22,728
14,391
8,096
0
6,837
0
3,569
499
3,195
15,727|
|||||104,708|75,042|
||104,708|||104,708|75,042|
||22,831
57,394|||22,831
57,394|16,640
40,754|
||80,225|||80,225|57,394|
Page 3
## **TWYFORD AND RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217**
## **Statement of assets and liabilities for the year ended 31 March 2024**
|**B1 Cash funds**
Natwest
Virgin Money
Sumup Business Account
Cash in hand
Total
cash
funds
**B2 Other monetary assets**
VAT reclaim
Other debtors
Bar takings not yet banked
Trade debtors
**B3 Investments Assets**
**B4 Assets retained for the**
**Charity's own use**
Premises
Bar stock
Furniture, fixtures & fittings
**B5 Liabilities**
Trade creditors
Advance payments &
deposits
Accruals
HM Revenue & Customs
(VAT)
Other Liabilities|**Unrestricted**
**funds**
**£**
50336
28965
507
417|**Restricted**
**Funds**
**Endowment**
**Funds**
**£**
**£**|**2024**
**Total**
**Funds**
**£**
50336
28965
507
417|**2023**
**Last**
**year**
**£**
57224
0
0
170|
|---|---|---|---|---|
||80225||80225|57394|
||0
0
376
2132||0
0
376
2132|0
6385
447
807|
||2508||2508|7639|
||Cost
£|Curent value
£|2024
£|2023
£|
||||||
||
81156
1579
0||81156
1579
0|81156
1382
0|
||82735||82735|82538|
||8573
5253
250
1455
0||8573
5253
250
1455
0|388
2746
250
961
0|
||15531||15531|4345|
The trustees consider a Receipts and Payments accounts to be the appropriate form of report and the accounts to be reviewed
the accounts to be reviewed by an Independent Examiner.
All funds received were free funds. There were no other restricted or endowed funds.
We approve these accounts and confirm that we have made available all relevant records and information.
…......................................... …................................. Date Date
Page 4
## **TWYFORD & RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217 NOTES TO THE ACCOUNTS for the year ended 31 March 2024**
|**Receipts**
Affiliate fees and subscriptions
Room hire
Grants
Bar sales
Sub total receipts
**Other receipts**
Skate park Electricity
**Sundry Receipts**
Interest received
Cleaning deposits received
Insurance Claim
Sundry Income & refunds received
Electricity refund
Sub total sundry
receipts
Output VAT
Sub total other
receipts
**Total receipts & other**
**Employee payments**
Employee wages & NI
Total
**Premises payments**
General rates
Water rates & services
Light & heat
Cleaning
Total|**2024**
**£**
-
171
70,827
-
26,313
97,311
330
3
2,000
1,052
303
5,859
9,217
20,681
30,228
127,539
-
15,869
15,869
-
438
1,436
15,624
8,264
25,762|**2023**
**£**
-
243
69,029
-
4,667|
|---|---|---|
|||73,939|
|||1,084
1,703
14,956|
|||17,743|
|||91,682|
|||-
22,728|
|||22,728|
|||-
755
1,564
9,492
2,580|
|||14,391|
Page 5
## **TWYFORD & RUSCOMBE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 300217 NOTES TO THE ACCOUNTS**
**for the year ended 31 March 2024**
|Page 6
**Repairs & Maintenance**
Plumbing
Drains
Electrical
Security
Grounds Maintenance
Glass
Bar Chiller
Decorating
Sundry
Total
**Repairs & Renewals**
Kitchen equipment
Total
**General administrative payments**
Printing & Stationery (+postage)
Telephones
Software & computer expenses (subscriptions)
Insurance
Licence fees
Total
**Fundraising**
Advertising & PR
Total
**Legal & Professional payments**
Accountants fees
Other
Total
**Other Finance payments**
Bank charges
Total
**Other payments**
Input VAT
**Other sundry payments**
Deposits returned & refunds paid
Cleaning deposits returned
Sundry payments
Sub total other sundry
payments
Total other payments|**2024**
**£**
670
885
6,447
2,037
597
1,447
165
3,203
459
15,910
1,162
1,162
99
1,095
485
3,945
710
6,334
-
-
250
-
250
-
277
277
21,242
*
636
1,570
401
2,607
23,849|**2023**
**£**|
|---|---|---|
|||8,096|
|||-|
|||-|
|||119
963
1,088
3,941
726|
|||6,837|
|||-|
|||-|
|||250
3,319|
|||3,569|
|||-
499|
|||499|
|||13,995
1,732|
|||15,727|
||||
## **SUMMARY OF BAR ACCOUNT**
## **FOR THE PERIOD ENDING 31st MARCH 2024**
|**2024**
**SALES**
**£**
**£**
Takings
26,313
Bar takings unbanked at 31st March
376
Total sales
**COSTS**
Bar stock from 31st March 2023
1,382
Costs for year
Stock
11,155
Staff
2,838
Sundry
1,302
15,295
Bar invoices unpaid at 31st March
2024
90
Total costs
Bar Surplus
Bar stock as at 31st March
2024
**Bar**
**Profit**
**LIABILITIES**
**TRADE**
**CREDITORS**
Heat & light Jan-Mar 24
Bar till & card charges Mar
24
PAYE Jan-Mar 24
Water Mar 24
Waste & grounds maintenance Mar 24
Bank Charges Mar 24
Total|**2024**
**£**
26,313
376||**£**
26,689
16,767
9,922
1,579
11,501
**£**
7,918
90
273
118
144
30
8,573|**2023**
**£**
**£**
4,667
447
5,114
0
3,195
388
3,583
1,531
1,382
2,913|**2023**
**£**
**£**
4,667
447
5,114
0
3,195
388
3,583
1,531
1,382
2,913|
|---|---|---|---|---|---|
||1,382
15,295
90|||0
3,195
388||
|||||||
||||||2,913|
|||||||
Page 7