Trustees’ Annual Report for the period
From 01 April 2023 Period start date To 31 March 2024 Period end date
Charity name: Sutton Courtenay Village Hall
Charity registration number: 300213
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A village hall for the use of the inhabitants of Sutton Courtenay and the neighbourhood without distinction of sex or of political, religious or other opinions and for the use of meetings lectures and classes and for other leisure time occupations with the object of improving the conditions and life of the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activity is providing and managing the hire of the village hall for indoor sports, keep fit, dance group, young people’s groups together with other members of the public who hire the hall for special occasions. It is also used as a polling station and for village emergencies. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have given due regard to the Charity Commission’s guidance on public benefit and have carried out the management and hire of the hall for the benefit of individuals and user groups in the area of benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not Applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not Applicable |
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| Contribution made by volunteers |
Para 1.38 | All management of the hall is voluntary |
|---|---|---|
| Other | During the Covid 19 pandemic the trustees have followed the relevant regulations with regard to use of the hall |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The hall is used by socio-economically disadvantaged young people who really benefit having this as a safe and accessible place to meet. Keep fit, and Table Tennis enables residents to stay healthy. The management of the hall and the land also includes management of allotments and a tennis court which is open to the public and free to use. These additional facilities provide further opportunities for the local population to partake in healthy activities. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Achievements against objectives set |
Para 1.41 | The tennis court was refurbished this year. Doors and alarms upgraded and CCTV installed. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Part fund raised for a major refurbishment next year |
| Investment performance against objectives |
Para 1.41 | Not Applicable |
| Other |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | On 31st March 2024, the charity held total funds of£87,391.51. This figure reflects grants obtained within 2023/24 for refurbishments to the Sutton Courtenay Village Hall. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The hall was last upgraded in 2004 and needed another upgrade to extend its facilities however, due to Covid pandemic lockdown the work had to be postponed and was completed in 23/24 for which an additional grant of £58K had to be sought to meet increased costs. An amount is also held in reserve for ongoing repair and maintenance as well as any unforeseen work. |
| Amount of reserves held | Para 1.22 | £52,262 is held in reserve |
| Reasons for holding zero reserves |
Para 1.22 | Not Applicable |
| Details of fund materially in deficit |
Para 1.24 | Not Applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not Applicable |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hire of the village hall Grant from Sutton Courtenay Parish Council Targeted grant applications as and when refurbishment projects are undertaken. Access to limited s106 funds |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not Applicable |
| A description of the principal risks facing the charity |
Para 1.46 | Building fabric damage (e.g. roof) Age of building |
| Other | Not Applicable |
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Structure, Governance and Management
| Description of charity’s trusts: |
|||
|---|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated | |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trust Deed allows for a mixture of elected and appointed trustees. Nominations for elected trustees are invited at a publicly advertised AGM and appointed trustees are put forward by appointing bodies named in the trust deeds (some of which are no longer in existence, so all current regular users are invited to put forward appointees if they so wish). Sutton Courtenay Parish Council is the Custodian trustee and appoints a trustee. |
|
| Additional information (optional) You may choose to include further statements |
where relevant about: | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All trustees given copies of CC3A and trust deeds. We use the Charity Commission’s new user-friendly guides for trustees as a reference when needed. Training by knowledge and experience transfer Community First Oxfordshire forums to share good practise |
|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Community First Oxfordshire | |
| Relationship with any related parties |
Para 1.51 | Not Applicable | |
| Other | Not Applicable |
Reference and Administrative details
| Charity name | SUTTON COURTENAY VILLAGE HALL |
|---|---|
| Other name the charity uses | N/A |
| Registered charitynumber | 300213 |
| Charity’s principal address | Hobbyhorse Lane, Sutton Courtenay, OX14 4BB Correspondence address: 63 Milton Road, Sutton Courtenay Abingdon OX144BP |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Robin Norman | Chair | |||
| Rita Atkinson | Secretary | |||
| Mary Warrington | Treasurer | |||
| Robert Dalby | Trustee | 17 May 2023 | Sutton Courtenay Parish Council Appointed |
|
| Karl Gebhart | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Sutton Courtenay Parish Council |
||
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Funds held as custodian trustees on behalf of others
Description of the assets Not Applicable held in this capacity Name and objects of the Not Applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not Applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Mary Elizabeth Warrington | Rita Atkinson | |
| Treasurer Secretary 13 January 2025 |
||
| 13 January 2025 |
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| SUTTON COURTENAYVILI.AGE HALL Accountsforyearending3lilarch2oz4 |
|||||
|---|---|---|---|---|---|
| tNcoilE | 2023t24 | Notes | |||
| Leffirgs Donations Allotnents Heating paid byhirers Fundraising Grants Depoeits ScoutHutRent lnterestonBusincssAccount |
€ e € e e € € e € |
13,069,50 4?7.@ 383.02 111.30 55.00 il,42A.87 1,892.00 0.00 1,O47.87 |
lncludesf54,256.87 s106gtadtlotZO2gt24refurbishment | ||
| To&l income | € | 78,444-58 |
| EXPENDITURE | |||||
|---|---|---|---|---|---|
| Depositsrefunded SSEElec'tricity CastleWater llaintenanceofGrounds CommunityFilstOdordshile ZudchlnsurancePremiums Cleaning andillaterials WindowCleaning Llcens6: FircProtection ElectricalRepaiF Communications and Bookingsysbm lntruderAlarm&GCW Sanitary Repain$&illaintenance RefuseCollection Postage RefurbishmentcosG |
I I t E f E E E € E € € e t f f e E |
1,778.00 8,951.19 417.50 9,276.00 50.00 2,241.46 221.94 50.00 185-19 719.58 11,595.00 893.10 126.00 87.91 0.00 0.00 0.00 108,725.12 |
lncludes RCD etc. upgradesplr/otlo2L2gt24 refurbishment | ||
| Ongoing costs to support usersduring refurbishment |
E | 276"00 | |||
| Total expendifure | 145,593.99 | ||||
| 887,149.43 spent on2023124 | |||||
| refurbishmenttromreserves | |||||
| represented by (FCC CFgrant | |||||
| PROFTT(LOSS) | €37,000,SCVH reserves f30,149.4s) |
||||
| illovements | Represented by: | ||||
| and Opening BalanceCommunity Business(inclCashinHand) Less Expenditure Plus lncome ClosingBalance |
f € f, € |
{54,5/f0.94 145,593.99 78,4.* 87,39{.51 |
ClosingBalance CommunityAcc€35,{01.43 ClosingBalance BuslnessAccore52,262.60 CashinHand 827-4F ClosingBalance €87,391.51 |
||
| Donations received | t | 437.00 | |||
| Grants received | t | 61,428.87 | |||
| Sutton Courtenay Parish Council | |||||
| 5106monies (for2023124refurbishment) |
| SUTTON COURTENAYVILI.AGE HALL Accountsforyearending3lilarch2oz4 |
|||||
|---|---|---|---|---|---|
| tNcoilE | 2023t24 | Notes | |||
| Leffirgs Donations Allotnents Heating paid byhirers Fundraising Grants Depoeits ScoutHutRent lnterestonBusincssAccount |
€ e € e e € € e € |
13,069,50 4?7.@ 383.02 111.30 55.00 il,42A.87 1,892.00 0.00 1,O47.87 |
lncludesf54,256.87 s106gtadtlotZO2gt24refurbishment | ||
| To&l income | € | 78,444-58 |
| EXPENDITURE | |||||
|---|---|---|---|---|---|
| Depositsrefunded SSEElec'tricity CastleWater llaintenanceofGrounds CommunityFilstOdordshile ZudchlnsurancePremiums Cleaning andillaterials WindowCleaning Llcens6: FircProtection ElectricalRepaiF Communications and Bookingsysbm lntruderAlarm&GCW Sanitary Repain$&illaintenance RefuseCollection Postage RefurbishmentcosG |
I I t E f E E E € E € € e t f f e E |
1,778.00 8,951.19 417.50 9,276.00 50.00 2,241.46 221.94 50.00 185-19 719.58 11,595.00 893.10 126.00 87.91 0.00 0.00 0.00 108,725.12 |
lncludes RCD etc. upgradesplr/otlo2L2gt24 refurbishment | ||
| Ongoing costs to support usersduring refurbishment |
E | 276"00 | |||
| Total expendifure | 145,593.99 | ||||
| 887,149.43 spent on2023124 | |||||
| refurbishmenttromreserves | |||||
| represented by (FCC CFgrant | |||||
| PROFTT(LOSS) | €37,000,SCVH reserves f30,149.4s) |
||||
| illovements | Represented by: | ||||
| and Opening BalanceCommunity Business(inclCashinHand) Less Expenditure Plus lncome ClosingBalance |
f € f, € |
{54,5/f0.94 145,593.99 78,4.* 87,39{.51 |
ClosingBalance CommunityAcc€35,{01.43 ClosingBalance BuslnessAccore52,262.60 CashinHand 827-4F ClosingBalance €87,391.51 |
||
| Donations received | t | 437.00 | |||
| Grants received | t | 61,428.87 | |||
| Sutton Courtenay Parish Council | |||||
| 5106monies (for2023124refurbishment) |