## **Trustees’ Annual Report for the period** **From 01 April 2023 Period start date To 31 March 2024 Period end date** **Charity name: Sutton Courtenay Village Hall** **Charity registration number: 300213** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**A village hall for the use of the**
**inhabitants of Sutton Courtenay and the**
**neighbourhood without distinction of sex**
**or of political, religious or other opinions**
**and for the use of meetings lectures and**
**classes and for other leisure time**
**occupations with the object of improving**
**the conditions and life of the said**
**inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The main activity is providing and**
**managing the hire of the village hall for**
**indoor sports, keep fit, dance group,**
**young people’s groups together with**
**other members of the public who hire the**
**hall for special occasions. It is also used**
**as a polling station and for village**
**emergencies.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have given due regard to the**
**Charity Commission’s guidance on**
**public benefit and have carried out the**
**management and hire of the hall for the**
**benefit of individuals and user groups in**
**the area of benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Not Applicable**| |Policy on social investment
including program related
investment|Para 1.38|**Not Applicable**| 1 of 7 |Contribution made by
volunteers|Para 1.38|**All management of the hall is voluntary**| |---|---|---| |Other||**During the Covid 19 pandemic the**
**trustees have followed the relevant**
**regulations with regard to use of the hall**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The hall is used by socio-economically**
**disadvantaged young people who really**
**benefit having this as a safe and**
**accessible place to meet.**
**Keep fit, and Table Tennis enables**
**residents to stay healthy.**
**The management of the hall and the land**
**also includes management of allotments**
**and a tennis court which is open to the**
**public and free to use. These additional**
**facilities provide further opportunities for**
**the local population to partake in healthy**
**activities.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Achievements against
objectives set|Para 1.41|**The tennis court was refurbished this**
**year.**
**Doors and alarms upgraded and CCTV**
**installed.**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Part fund raised for a major**
**refurbishment next year**| |Investment performance
against objectives|Para 1.41|**Not Applicable**| |Other||| 2 of 7 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**On 31st March 2024, the charity held total**
**funds of**£**87,391.51. This figure reflects**
**grants obtained within 2023/24 for**
**refurbishments to the Sutton Courtenay**
**Village Hall.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The hall was last upgraded in 2004 and**
**needed another upgrade to extend its**
**facilities however, due to Covid pandemic**
**lockdown the work had to be postponed**
**and was completed in 23/24 for which an**
**additional grant of £58K had to be sought**
**to meet increased costs.**
**An amount is also held in reserve for**
**ongoing repair and maintenance as well**
**as any unforeseen work.**| |Amount of reserves held|Para 1.22|**£52,262 is held in reserve**| |Reasons for holding zero
reserves|Para 1.22|**Not Applicable**| |Details of fund materially in
deficit|Para 1.24|**Not Applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not Applicable**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Hire of the village hall**
**Grant from Sutton Courtenay Parish**
**Council**
**Targeted grant applications as and when**
**refurbishment projects are undertaken.**
**Access to limited s106 funds**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not Applicable**| |A description of the principal
risks facing the charity|Para 1.46|**Building fabric damage (e.g. roof)**
**Age of building**| |Other||**Not Applicable**| 3 of 7 ## **Structure, Governance and Management** |Description of charity’s
trusts:|||| |---|---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated**|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Trust Deed allows for a mixture of**
**elected and appointed trustees.**
**Nominations for elected trustees are**
**invited at a publicly advertised AGM and**
**appointed trustees are put forward by**
**appointing bodies named in the trust**
**deeds (some of which are no longer in**
**existence, so all current regular users are**
**invited to put forward appointees if they**
**so wish). Sutton Courtenay Parish Council**
**is the Custodian trustee and appoints a**
**trustee.**|| |**Additional information (optional)**
You may choose to include further statements||where relevant about:|| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||**All trustees given copies of CC3A and**
**trust deeds. We use the Charity**
**Commission’s new user-friendly guides**
**for trustees as a reference when needed.**
**Training by knowledge and experience**
**transfer**
**Community First Oxfordshire forums to**
**share good practise**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||**Community First Oxfordshire**| |Relationship with any related
parties|Para 1.51||**Not Applicable**| |Other|||**Not Applicable**| ## **Reference and Administrative details** |Charity name|**SUTTON COURTENAY VILLAGE HALL**| |---|---| |Other name the charity uses|**N/A**| |Registered charitynumber|**300213**| |Charity’s principal address|**Hobbyhorse Lane, Sutton Courtenay, OX14 4BB**
**Correspondence address:**
**63 Milton Road, Sutton Courtenay Abingdon OX144BP**| ||| 4 of 7 ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if any)**| |---|---|---|---|---| ||Robin Norman|Chair||| ||Rita Atkinson|Secretary||| ||Mary Warrington|Treasurer||| ||Robert Dalby|Trustee|17 May 2023|Sutton Courtenay Parish
Council Appointed| ||Karl Gebhart|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Sutton Courtenay Parish**
**Council**||| |||| |||| |||| |||| |||| 5 of 7 ## **Funds held as custodian trustees on behalf of others** Description of the assets **Not Applicable** held in this capacity Name and objects of the **Not Applicable** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **Not Applicable** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 6 of 7 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| |||| ||Mary Elizabeth Warrington|Rita Atkinson| ||Treasurer
Secretary
13 January 2025|| ||13 January 2025|| 7 of 7 |SUTTON COURTENAYVILI.AGE HALL
Accountsforyearending3lilarch2oz4|||||| |---|---|---|---|---|---| |tNcoilE||2023t24|||Notes| |Leffirgs
Donations
Allotnents
Heating paid byhirers
Fundraising
Grants
Depoeits
ScoutHutRent
lnterestonBusincssAccount|€
e
€
e
e
€
€
e
€|13,069,50
4?7.@
383.02
111.30
55.00
il,42A.87
1,892.00
0.00
1,O47.87|||lncludesf54,256.87 s106gtadtlotZO2gt24refurbishment| |To&l income|||€|78,444-58|| |EXPENDITURE|||||| |---|---|---|---|---|---| |Depositsrefunded
SSEElec'tricity
CastleWater
llaintenanceofGrounds
CommunityFilstOdordshile
ZudchlnsurancePremiums
Cleaning andillaterials
WindowCleaning
Llcens6:
FircProtection
ElectricalRepaiF
Communications and Bookingsysbm
lntruderAlarm&GCW
Sanitary
Repain$&illaintenance
RefuseCollection
Postage
RefurbishmentcosG|I
I
t
E
f
E
E
E
€
E
€
€
e
t
f
f
e
E|1,778.00
8,951.19
417.50
9,276.00
50.00
2,241.46
221.94
50.00
185-19
719.58
11,595.00
893.10
126.00
87.91
0.00
0.00
0.00
108,725.12||lncludes RCD etc. upgradesplr/otlo2L2gt24 refurbishment|| |Ongoing costs to support usersduring
refurbishment|E|276"00|||| |Total expendifure|||145,593.99||| |||||887,149.43 spent on2023124|| |||||refurbishmenttromreserves|| |||||represented by (FCC CFgrant|| |PROFTT(LOSS)||||€37,000,SCVH reserves
f30,149.4s)|| |illovements||||Represented by:|| |and
Opening BalanceCommunity
Business(inclCashinHand)
Less Expenditure
Plus lncome
ClosingBalance|f
€
f,
€|{54,5/f0.94
145,593.99
78,4.*
87,39{.51||ClosingBalance CommunityAcc€35,{01.43
ClosingBalance BuslnessAccore52,262.60
CashinHand
827-4F
ClosingBalance
€87,391.51|| |Donations received|t|437.00|||| |Grants received|t|61,428.87|||| |Sutton Courtenay Parish Council|||||| |5106monies (for2023124refurbishment)|||||| |SUTTON COURTENAYVILI.AGE HALL
Accountsforyearending3lilarch2oz4|||||| |---|---|---|---|---|---| |tNcoilE||2023t24|||Notes| |Leffirgs
Donations
Allotnents
Heating paid byhirers
Fundraising
Grants
Depoeits
ScoutHutRent
lnterestonBusincssAccount|€
e
€
e
e
€
€
e
€|13,069,50
4?7.@
383.02
111.30
55.00
il,42A.87
1,892.00
0.00
1,O47.87|||lncludesf54,256.87 s106gtadtlotZO2gt24refurbishment| |To&l income|||€|78,444-58|| |EXPENDITURE|||||| |---|---|---|---|---|---| |Depositsrefunded
SSEElec'tricity
CastleWater
llaintenanceofGrounds
CommunityFilstOdordshile
ZudchlnsurancePremiums
Cleaning andillaterials
WindowCleaning
Llcens6:
FircProtection
ElectricalRepaiF
Communications and Bookingsysbm
lntruderAlarm&GCW
Sanitary
Repain$&illaintenance
RefuseCollection
Postage
RefurbishmentcosG|I
I
t
E
f
E
E
E
€
E
€
€
e
t
f
f
e
E|1,778.00
8,951.19
417.50
9,276.00
50.00
2,241.46
221.94
50.00
185-19
719.58
11,595.00
893.10
126.00
87.91
0.00
0.00
0.00
108,725.12||lncludes RCD etc. upgradesplr/otlo2L2gt24 refurbishment|| |Ongoing costs to support usersduring
refurbishment|E|276"00|||| |Total expendifure|||145,593.99||| |||||887,149.43 spent on2023124|| |||||refurbishmenttromreserves|| |||||represented by (FCC CFgrant|| |PROFTT(LOSS)||||€37,000,SCVH reserves
f30,149.4s)|| |illovements||||Represented by:|| |and
Opening BalanceCommunity
Business(inclCashinHand)
Less Expenditure
Plus lncome
ClosingBalance|f
€
f,
€|{54,5/f0.94
145,593.99
78,4.*
87,39{.51||ClosingBalance CommunityAcc€35,{01.43
ClosingBalance BuslnessAccore52,262.60
CashinHand
827-4F
ClosingBalance
€87,391.51|| |Donations received|t|437.00|||| |Grants received|t|61,428.87|||| |Sutton Courtenay Parish Council|||||| |5106monies (for2023124refurbishment)||||||