2025-03-31-accounts - Viscountess Barrington's Memorial Hall And Recreation Ground

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VISCOUNTESS BARRINGTON’S MEMORIAL HALL AND RECREATION GROUND TRUST (Charity Number 300202) TRUSTEES’ REPORT 2024/25

The Trust continues to ensure that the Recreation Ground, the Memorial Hall and the Sports Pavilion are provided as essential community assets. The Recreation Ground is used for football, cricket, tennis and table tennis as well as providing a large space for a variety of informal games. It also houses a children’s playground, an adventure trail, a MUGA and a mini-MUGA for the younger children. The rooms in the Memorial Hall are rented out to community groups for a range of activities, including local clubs and societies and private events – not least birthday parties and wedding receptions. Again this year there has seen an increase in the number of activities taking place.

In this financial year our lettings (our primary income stream) have exceeded the target overall due to significant use by instructors supporting the Afghan resettlement programme. This is expected to continue in the next financial year.

Following on from the energy audit we have implemented our energy efficiency plan which included replacing all our lighting with LEDs, installing destratification fans in the main hall and fitting draught excluders to doors and windows.

We have completed a major refurbishment project to transform the toilets, swapping them round and providing completely new facilities with a significant increase in the number of cubicles. Our contractors also completed a full renovation of the loggia producing a large, light and airy space with large picture windows overlooking the recreation ground.

New drainage has been installed in the car park, and the gravel has been replaced. In addition to maintenance for the children’s playground, we have installed a new mini-MUGA next to the MUGA.

Together with Sustainable Shrivenham we have provided a community compost facility in the car park. Two large bins containing high grade compost have been provided.

With 2025 being the 100th anniversary of the Memorial Hall, the Centenary Celebration committee has already prepared several events to mark this historic landmark.

Plans for 2025/26 include:

Redecoration of other areas of the Memorial Hall
Replacement of some furniture
Acquisition of licence to hold wedding ceremonies
Soundproofing the pavilion

The trust has had a most successful year, and we look forward to next year with confidence.

07/04/2025

Viscountess Barrington's Trust

11:58

Balance Sheet as at 31st March 2025

31st March 2024		31st March 2025	31st March 2025
	Current Assets
1,438	Debtors	4,444
1,323	Vat Refunds	1,326
37,342	Unity Trust Bank	108,450
27,633	Virgin Savings Account	27,888
		142,107
67,735
	Total Assets 67,735		142,107
	Current Liabilities
11,416	Creditors	12,075
419	Damage Deposits	1,119
8,066	Holding Deposits	10,628
		23,821
19,901
	Total Assets Less Current Liabilities 47,834		118,286
	Represented By
	6,590 General Fund		46,914
	10,112 EMR Hall Refurbishment		12,312
	17,032 EMR Phased Maintenance		8,905
	800 EMR Tree Maintenance		0
	5,800 EMR Energy Project		6,374
	422 Flat Maintenance		2,822
	223 EMR Safety/Servicing & Testing		623
	63 EMR Legal Fees		63
	3,339 EMR Grounds Maintenance		3,489
	300 EMR Other Fees		300
	580 EMR Licence/Membership Fees		3,625
	0 EMR CCG		1,078
	790 EMR Hall Small Works		1,060
	345 EMR Training & Recruitment		345
	263 EMR Telephone & Broadband		263
	498 EMR Advertising		1,398
	21 EMR Water Charges		0
	606 EMR Lighting & Heating		5,306
	50 EMR Equipment Losses		250
	0 EMR Hall Projects		20,000
	0 EMR Pavilion Projects		2,000
	0 EMR Hall Deep Clean		600

07/04/2025 11:58	Viscountess Barrington's Trust Balance Sheet as at 31st March 2025	Viscountess Barrington's Trust Balance Sheet as at 31st March 2025
31st March 2024	31st March 2025
	0 EMR Purchase of Equipment	360
	0 EMR Chairmans Allowance	200
	47,834	118,286

The above statement represents fairly the financial position of the authority as at 31st March 2025 and reflects its Income and Expenditure during the year.

Signed :
Chairman	_____ Date : ____
Signed :
Responsible
Financial
	_____ Date :_____

Viscountess Barringtons Memorial Hall & Recreation Ground Accounts, Trustees Report & Independent Examiner’s Report

Year Ended 31st March 2025

Viscountess Barringtons Memorial Hall & Recreation Ground

Index

for the year ended 31st March 2025

Page No(s).

3			Independent Examiner’s Report
4			General Information
5			Report of the Trustees
6			Statement of Trustees Responsibilities
7			Statement of Financial Activities
8			Balance Sheet
9	to	13	Notes to the Financial Statements

Independent Examiner’s Report

To the trustees of Viscountess Barrington Memorial Hall and Recreation Ground

I report on the accounts of the Trust for the year ended 31 March 2025, which is set out on pages 3 to 13.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
To state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

1) Which gives me reasonable cause to believe that in any material respect the requirements;
To keep accounting records in accordance with section 130 of the 2011 Act; and
To prepare accounts which accord with the accounting records comply with the accounting requirements of the 2011 Act

Have not been met; or

2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Tim Light FMAAT Lightatouch 7 Hodder Close Chandlers Ford Hants SO53 4QD 25 June 2025

Viscountess Barringtons Memorial Hall & Recreation Ground

General Information

for the Year ended 31st March 2025

Charity Registration Number 300202 Registered Office The Memorial Hall Highworth Road Shrivenham Swindon SN6 8BL Trustees Shrivenham Parish Council Signatory for the Trust Any Two Independent Examiner Tim Light FMAAT Lightatouch

Viscountess Barringtons Memorial Hall & Recreation Ground

Report of the Trustees

for the Year ended 31st March 2025

The Trustees present its Report and Financial Statements of the charity for the year ended 31 March 2025.

Constitution

The charity is governed by a Trust Deed.

The Trust is registered as a charity under number 300202

The sole trustees are Shrivenham Parish Council with individual councillors having the opportunity to opt out if they so wish.

Objectives and Activities

For the purpose of maintaining and improving the Memorial Hall and Recreation Ground.

Results

The results for the year are set out in the Statement of Financial Activities on page 7.

Trustees

Shrivenham Parish Council

Trustee………………………….

Trustee………………………..

Dated ………………………………………………

Viscountess Barringtons Memorial Hall & Recreation Ground

Statement of Trustees Responsibilities

for the Year Ended 31st March 2025

Under the Charities Act 2011, the Trustees are required to:

1 Keep proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity.
2 Prepare financial statements for each financial year which give a true and fair view of the state of the charity's affairs and of its surplus or deficit for the year and comply with the regulations made by the Secretary of State.

In preparing those financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently
• make judgements and estimates that are reasonable and prudent
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission.
prepare the financial statements on a “ going concern” basis unless it is appropriate to presume that the charity will continue in operation.

The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Viscountess Barrington Memorial Hall & Recreation Ground

Statement of Financial Activities

For the Year Ended 31st March 2025

Notes Incoming Resources 3 Voluntary income CIL Monies Investment income Charitable activities Other incoming resources Resources Used 4 Fundraising Trading costs Charitable activities Governance costs Other resources expended Net Incoming Resources Other Recognised Gains & Losses Net Movement in Funds Balances at 1st April 2024 Balances at 31st March 2025	Restricted Unrestricted Total Funds Funds Funds 2024	Restricted Unrestricted Total Funds Funds Funds 2024
	- 91316 91316 52365 - 0 0 0 - 256 256 272 - 98816 98816 67382 - 6157 6157 5877
	- 196545 196545 125896
	- 1530 1530 2285 - - - 14395 14395 2167 - 109958 109958 106809 - 207 207 218
	- 126090 126090 111479
	- - - -	70455 70455 14417 - - - 70455 70455 14417 47834 47834 47834
	- 118289 118289 118289

Viscountess Barringtons Memorial Hall & Recreation Ground

Balance Sheet as at 31st March 2025

Note Fixed Assets 7 Current Assets Debtors 8 Vat Refunds Prepayments Cash at Bank & In Hand Creditors Amounts falling due within one year 9 Net Current Assets Unrestricted Funds Current Year Fund General Fund Earmarked Reserves 10	2024 £ £ 1 1438 1322 0 64975 67735 19901 47834 47834 0 6545 41289 47834	2024 £ £ 1 1438 1322 0 64975 67735 19901 47834 47834 0 6545 41289 47834	2025 £ 4444 1326 0 136338 142108 23819	2025 £ 4444 1326 0 136338 142108 23819	£ 1 118289
		67735 19901


					118289
					0 6590 111699

					118289

These financial statements were approved by the Trustees on ………………………………..

………………………………………………… ………………………………………………… Trustee Trustee

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Accounts

for the Year ended 31st March 2025

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1 BASIS OF PREPARATION
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1.1 Basis of Accounting

These Accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005).

1.2 Change in Basis of Accounting

These accounts were previously prepared on a receipts and payments basis but have been prepared on an accruals basis this year due to the increased level of income.

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2 ACCOUNTING POLICIES
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2.1 Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SoFA) when:

the charity becomes entitled to the resources;
the trustees are virtually certain they will receive the resources; and
the monetary value can be measured with sufficient reliability.

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This includes any gain or loss on the sale of investments and any gain or loss resulting from the revaluing of investments to market value at the year end.

2.2 Expenditure & Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation on the Trust.

Governance Costs

Include the costs of preparation and examination of statutory accounts and cost of any legal advice to trustees on governance or constitutional matters.

2.3 Assets

Tangible Fixed Assets for Use by Charity

Assets are not normally capitalised. The only asset capitalised by the Trust is that of The Memorial Hall which although insured to the value of £2.1 million is a non-transferable, inalienable asset and is stated at a nominal value of £1.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end.

3 Analysis of Incoming Resources

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2025

Voluntary income

Grants Received Fundraising Income Donations Received CIL Monies CIL Monies Investment income Interest Received Charitable activities Lettings - Memorial Hall Lettings - Pavilion Office Rental Cost Transfer Miscellaneous Income Other incoming resources	88072 3178 66 91316 0 0 256 256 60852 27956 10000 0 8 98816

Storage Letting Flat Occupant Fee Club Rental	800 3072 2285
	6157

4 Analysis of Resources Expended

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2025

Generating voluntary income

Fundraising Costs 1530

Charitable activities

Hall Projects Hall Maintenance Oher Maintenance Rec. Ground Maintenance	13853 398 0 144
	14395

Governance costs Staff Salaries Cleaning and materials Water )) Telephone & Broadband Heat & Light Rates: Pavilion Play Equip Improvements& Inspection Website Advertising Insurance Licences & Subs Health & Safety Grounds Maintenance Tree Maintenance General Expenses Audit Fees Equipment Purchased Chairman Allowance Heating/Lighting Sports Pavilion Equipment Losses Council Tax Other resources expended Bank Charges Advertising	76708 1487 2681 450 9070 659 130 393 5389 1336 1568 4124 1200 106 775 40 0 3724 0 118 109958	76708 1487 2681 450 9070 659 130 393 5389 1336 1568 4124 1200 106 775 40 0 3724 0 118 109958
		107 100
		207

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2025

5 Fees for Examination or Audit of The Accounts

		Independent Examiner Fees	775
		Accountancy Fees	0
			775
6	Staff Costs
		Staff Salaries	76708

7 Tangible Fixed Assets Balance b/f Balance c/f Freehold land & buildings £ 1 - - - - 1	7 Tangible Fixed Assets Balance b/f Balance c/f Freehold land & buildings £ 1 - - - - 1
Balance b/f Balance c/f
	Freehold land & buildings £	Other land & buildings £	Plant & vehicles £	Fixtures & Fittings £	Total £
	1	-	-	-	1
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	1	-	-	-	1

8 Debtors & Prepayments

VAT Refunds Trade Debtors Prepayments 9 Creditors & Accruals Accruals Creditors Deposits Held Receipts in advance	VAT Refunds Trade Debtors Prepayments 9 Creditors & Accruals Accruals Creditors Deposits Held Receipts in advance	1326 4444 0 5770 0 12075 1119 10625

		23819

10 Earmarked Reserves

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2025

The funds detailed below are held in earmarked reserves but there are no restrictions on their use. The reserves are used and named in order to identify the intended use of the funds, but the trust can agree to use them to fund any expenditure necessary.

Fund names	balances b/f £	Outgoing resources £	Transfers £	balances c/f £
Fundraising	47834	-	-	47834
Grants			-
Maintenance			-	70455
Chestnut Tree		-	-	0
Roof Repairs		-	-	0
Total Funds	47834	-	-	118289

11 Transactions with Related Parties

The following amounts were paid as remuneration to related parties

Shrivenham Parish Council Management Fee	0

The following pages do not form part of the accounts

and are included for reference only