## **VISCOUNTESS BARRINGTON’S MEMORIAL HALL AND RECREATION GROUND TRUST (Charity Number 300202) TRUSTEES’ REPORT 2024/25**
The Trust continues to ensure that the Recreation Ground, the Memorial Hall and the Sports Pavilion are provided as essential community assets. The Recreation Ground is used for football, cricket, tennis and table tennis as well as providing a large space for a variety of informal games. It also houses a children’s playground, an adventure trail, a MUGA and a mini-MUGA for the younger children. The rooms in the Memorial Hall are rented out to community groups for a range of activities, including local clubs and societies and private events – not least birthday parties and wedding receptions. Again this year there has seen an increase in the number of activities taking place.
In this financial year our lettings (our primary income stream) have exceeded the target overall due to significant use by instructors supporting the Afghan resettlement programme. This is expected to continue in the next financial year.
Following on from the energy audit we have implemented our energy efficiency plan which included replacing all our lighting with LEDs, installing destratification fans in the main hall and fitting draught excluders to doors and windows.
We have completed a major refurbishment project to transform the toilets, swapping them round and providing completely new facilities with a significant increase in the number of cubicles. Our contractors also completed a full renovation of the loggia producing a large, light and airy space with large picture windows overlooking the recreation ground.
New drainage has been installed in the car park, and the gravel has been replaced. In addition to maintenance for the children’s playground, we have installed a new mini-MUGA next to the MUGA.
Together with Sustainable Shrivenham we have provided a community compost facility in the car park. Two large bins containing high grade compost have been provided.
With 2025 being the 100th anniversary of the Memorial Hall, the Centenary Celebration committee has already prepared several events to mark this historic landmark.
Plans for 2025/26 include:
- Redecoration of other areas of the Memorial Hall
- Replacement of some furniture
- Acquisition of licence to hold wedding ceremonies
- Soundproofing the pavilion
The trust has had a most successful year, and we look forward to next year with confidence.
07/04/2025
**Viscountess Barrington's Trust**
11:58
**Balance Sheet as at 31st March 2025**
|**31st March 2024**|**31st March 2024**||**31st March 2025**|**31st March 2025**|
|---|---|---|---|---|
|||**Current Assets**|||
||1,438|Debtors|4,444||
||1,323|Vat Refunds|1,326||
||37,342|Unity Trust Bank|108,450||
||27,633|Virgin Savings Account|27,888||
||||**142,107**||
||**67,735**||||
|||**Total Assets**
**67,735**||**142,107**|
|||**Current Liabilities**|||
||11,416|Creditors|12,075||
||419|Damage Deposits|1,119||
||8,066|Holding Deposits|10,628||
||||**23,821**||
||**19,901**||||
|||**Total Assets Less Current Liabilities**
**47,834**||**118,286**|
|||**Represented By**|||
|||6,590
General Fund||46,914|
|||10,112
EMR Hall Refurbishment||12,312|
|||17,032
EMR Phased Maintenance||8,905|
|||800
EMR Tree Maintenance||0|
|||5,800
EMR Energy Project||6,374|
|||422
Flat Maintenance||2,822|
|||223
EMR Safety/Servicing & Testing||623|
|||63
EMR Legal Fees||63|
|||3,339
EMR Grounds Maintenance||3,489|
|||300
EMR Other Fees||300|
|||580
EMR Licence/Membership Fees||3,625|
|||0
EMR CCG||1,078|
|||790
EMR Hall Small Works||1,060|
|||345
EMR Training & Recruitment||345|
|||263
EMR Telephone & Broadband||263|
|||498
EMR Advertising||1,398|
|||21
EMR Water Charges||0|
|||606
EMR Lighting & Heating||5,306|
|||50
EMR Equipment Losses||250|
|||0
EMR Hall Projects||20,000|
|||0
EMR Pavilion Projects||2,000|
|||0
EMR Hall Deep Clean||600|
|07/04/2025
11:58|**Viscountess Barrington's Trust**
**Balance Sheet as at 31st March 2025**|**Viscountess Barrington's Trust**
**Balance Sheet as at 31st March 2025**|
|---|---|---|
|**31st March 2024**|**31st March 2025**||
||0
EMR Purchase of Equipment|360|
||0
EMR Chairmans Allowance|200|
||**47,834**|**118,286**|
The above statement represents fairly the financial position of the authority as at 31st March 2025 and reflects its Income and Expenditure during the year.
|Signed :||
|---|---|
|Chairman|________________________________ Date : ___________________|
|Signed :||
|Responsible||
|Financial||
||________________________________ Date :____________________|
## **Viscountess Barringtons Memorial Hall & Recreation Ground Accounts, Trustees Report & Independent Examiner’s Report**
**Year Ended 31st March 2025**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Index**
## **for the year ended 31st March 2025**
## **Page No(s).**
|3|||Independent Examiner’s Report|
|---|---|---|---|
|4|||General Information|
|5|||Report of the Trustees|
|6|||Statement of Trustees Responsibilities|
|7|||Statement of Financial Activities|
|8|||Balance Sheet|
|9|to|13|Notes to the Financial Statements|
## **Independent Examiner’s Report**
## **To the trustees of Viscountess Barrington Memorial Hall and Recreation Ground**
I report on the accounts of the Trust for the year ended 31 March 2025, which is set out on pages 3 to 13.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- 1) Which gives me reasonable cause to believe that in any material respect the requirements;
- To keep accounting records in accordance with section 130 of the 2011 Act; and
- To prepare accounts which accord with the accounting records comply with the accounting requirements of the 2011 Act
Have not been met; or
- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tim Light FMAAT Lightatouch 7 Hodder Close Chandlers Ford Hants SO53 4QD 25 June 2025
3
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **General Information**
## **for the Year ended 31st March 2025**
Charity Registration Number 300202 Registered Office The Memorial Hall Highworth Road Shrivenham Swindon SN6 8BL Trustees Shrivenham Parish Council Signatory for the Trust Any Two Independent Examiner Tim Light FMAAT Lightatouch
4
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Report of the Trustees**
## **for the Year ended 31st March 2025**
The Trustees present its Report and Financial Statements of the charity for the year ended 31 March 2025.
## **Constitution**
The charity is governed by a Trust Deed.
The Trust is registered as a charity under number 300202
The sole trustees are Shrivenham Parish Council with individual councillors having the opportunity to opt out if they so wish.
## **Objectives and Activities**
For the purpose of maintaining and improving the Memorial Hall and Recreation Ground.
## **Results**
The results for the year are set out in the Statement of Financial Activities on page 7.
## **Trustees**
Shrivenham Parish Council
## **Trustee………………………….**
**Trustee………………………..**
**Dated** ………………………………………………
5
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Statement of Trustees Responsibilities**
## **for the Year Ended 31st March 2025**
Under the Charities Act 2011, the Trustees are required to:
- 1 Keep proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity.
- 2 Prepare financial statements for each financial year which give a true and fair view of the state of the charity's affairs and of its surplus or deficit for the year and comply with the regulations made by the Secretary of State.
In preparing those financial statements, the trustees are required to:
- • select suitable accounting policies and then apply them consistently
- • make judgements and estimates that are reasonable and prudent
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission.
- prepare the financial statements on a “ going concern” basis unless it is appropriate to presume that the charity will continue in operation.
The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
6
## **Viscountess Barrington Memorial Hall & Recreation Ground**
## **Statement of Financial Activities**
## **For the Year Ended 31st March 2025**
|**Notes**
**Incoming Resources**
**3**
Voluntary income
CIL Monies
Investment income
Charitable activities
Other incoming resources
**Resources Used**
**4**
Fundraising Trading costs
Charitable activities
Governance costs
Other resources expended
**Net Incoming Resources**
Other Recognised Gains & Losses
**Net Movement in Funds**
Balances at 1st April 2024
Balances at 31st March 2025|**Restricted**
**Unrestricted**
**Total**
**Funds**
**Funds**
**Funds**
**2024**|**Restricted**
**Unrestricted**
**Total**
**Funds**
**Funds**
**Funds**
**2024**|
|---|---|---|
||-
91316
91316
52365
-
0
0
0
-
256
256
272
-
98816
98816
67382
-
6157
6157
5877||
||-
196545
196545
125896||
||-
1530
1530
2285
-
-
-
14395
14395
2167
-
109958
109958
106809
-
207
207
218||
||-
126090
126090
111479||
||-
-
-
-|70455
70455
14417
-
-
-
70455
70455 14417
47834
47834 47834|
||-
118289
118289
118289||
7
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Balance Sheet as at 31st March 2025**
|**Note**
**Fixed Assets**
7
**Current Assets**
Debtors
8
Vat Refunds
Prepayments
Cash at Bank & In Hand
**Creditors**
Amounts falling due within one
year
9
**Net Current Assets**
**Unrestricted Funds**
Current Year Fund
General Fund
Earmarked Reserves
10|**2024**
**£**
**£**
1
1438
1322
0
64975
67735
19901
47834
47834
0
6545
41289
47834|**2024**
**£**
**£**
1
1438
1322
0
64975
67735
19901
47834
47834
0
6545
41289
47834|**2025**
**£**
4444
1326
0
136338
142108
23819
|**2025**
**£**
4444
1326
0
136338
142108
23819
|**£**
1
118289|
|---|---|---|---|---|---|
|||67735
19901||||
|||||||
|||||||
||||||118289|
||||||0
6590
111699|
|||||||
||||||118289|
These financial statements were approved by the Trustees on ………………………………..
………………………………………………… ………………………………………………… Trustee Trustee
8
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Accounts**
## **for the Year ended 31st March 2025**
**----- Start of picture text -----**
1 BASIS OF PREPARATION
**----- End of picture text -----**
## _1.1_ _**Basis of Accounting**_
These Accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005).
## _1.2_ _**Change in Basis of Accounting**_
These accounts were previously prepared on a receipts and payments basis but have been prepared on an accruals basis this year due to the increased level of income.
**----- Start of picture text -----**
2 ACCOUNTING POLICIES
**----- End of picture text -----**
## _2.1_ _**Incoming Resources**_
## **Recognition of Incoming Resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## **Incoming Resources with Related Expenditure**
Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.
## **Investment Income**
This is included in the accounts when receivable.
## **Investment Gains and Losses**
This includes any gain or loss on the sale of investments and any gain or loss resulting from the revaluing of investments to market value at the year end.
- _2.2_ _**Expenditure & Liabilities**_
## **Liability Recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation on the Trust.
## **Governance Costs**
Include the costs of preparation and examination of statutory accounts and cost of any legal advice to trustees on governance or constitutional matters.
## _2.3_ _**Assets**_
## **Tangible Fixed Assets for Use by Charity**
Assets are not normally capitalised. The only asset capitalised by the Trust is that of The Memorial Hall which although insured to the value of £2.1 million is a non-transferable, inalienable asset and is stated at a nominal value of £1.
## **Investments**
Investments quoted on a recognised stock exchange are valued at market value at the year end.
9
**3 Analysis of Incoming Resources**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2025**
## **Voluntary income**
|Grants Received
Fundraising Income
Donations Received
**CIL Monies**
CIL Monies
**Investment income**
Interest Received
**Charitable activities**
Lettings - Memorial Hall
Lettings - Pavilion
Office Rental
Cost Transfer
Miscellaneous Income
**Other incoming resources**|88072
3178
66
91316
0
0
256
256
60852
27956
10000
0
8
98816|
|---|---|
|Storage Letting
Flat Occupant Fee
Club Rental|800
3072
2285|
|---|---|
||6157|
10
**4 Analysis of Resources Expended**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2025**
## **Generating voluntary income**
Fundraising Costs 1530
## **Charitable activities**
|Hall Projects
Hall Maintenance
Oher Maintenance
Rec. Ground Maintenance|13853
398
0
144|
|---|---|
||14395|
|**Governance costs**
Staff Salaries
Cleaning and materials
Water
))
Telephone & Broadband
Heat & Light
Rates: Pavilion
Play Equip Improvements& Inspection
Website Advertising
Insurance
Licences & Subs
Health & Safety
Grounds Maintenance
Tree Maintenance
General Expenses
Audit Fees
Equipment Purchased
Chairman Allowance
Heating/Lighting Sports Pavilion
Equipment Losses
Council Tax
**Other resources expended**
Bank Charges
Advertising
|76708
1487
2681
450
9070
659
130
393
5389
1336
1568
4124
1200
106
775
40
0
3724
0
118
109958|76708
1487
2681
450
9070
659
130
393
5389
1336
1568
4124
1200
106
775
40
0
3724
0
118
109958|
|---|---|---|
|||107
100|
|||207|
11
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2025**
## 5 **Fees for Examination or Audit of The Accounts**
|||Independent Examiner Fees|775|
|---|---|---|---|
|||Accountancy Fees|0|
||||775
|
|6|**Staff Costs**|||
|||Staff Salaries|76708|
|7
**Tangible Fixed Assets**
Balance b/f
Balance c/f
**Freehold**
**land & **
**buildings**
**£**
1
-
-
-
-
1|7
**Tangible Fixed Assets**
Balance b/f
Balance c/f
**Freehold**
**land & **
**buildings**
**£**
1
-
-
-
-
1|||||
|---|---|---|---|---|---|
|
Balance b/f
Balance c/f||||||
||**Freehold**
**land & **
**buildings**
**£**|**Other**
**land & **
**buildings**
**£**|**Plant & **
**vehicles**
**£**|**Fixtures & **
**Fittings**
**£**|**Total**
**£**|
||1|-|-|-|1|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||1|-|-|-|1|
8 **Debtors & Prepayments**
|VAT Refunds
Trade Debtors
Prepayments
9
**Creditors & Accruals**
Accruals
Creditors
Deposits Held
Receipts in advance|VAT Refunds
Trade Debtors
Prepayments
9
**Creditors & Accruals**
Accruals
Creditors
Deposits Held
Receipts in advance|1326
4444
0
5770
0
12075
1119
10625|
|---|---|---|
||||
|||23819|
12
10 **Earmarked Reserves**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2025**
The funds detailed below are held in earmarked reserves but there are no restrictions on their use. The reserves are used and named in order to identify the intended use of the funds, but the trust can agree to use them to fund any expenditure necessary.
|**Fund names**|**balances b/f**
**£**|**Incoming**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Transfers**
**£**|**balances c/f**
**£**|
|---|---|---|---|---|---|
|Fundraising|47834||-|-|47834|
|Grants||||-||
|Maintenance||||-|70455|
|Chestnut Tree|||-|-|0|
|Roof Repairs|||-|-|0|
|**Total Funds**|47834||-|-|118289|
## 11 **Transactions with Related Parties**
The following amounts were paid as remuneration to related parties
|Shrivenham Parish Council
Management Fee|0|
|---|---|
13
**The following pages do not form part of the accounts**
**and are included for reference only**