2023-03-31-accounts - Viscountess Barrington's Memorial Hall And Recreation Ground

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VISCOUNTESS BARRINGTON’S TRUST TRUSTEES REPORT 2022/23

In this, the first post-pandemic financial year Memorial Hall lettings income (our primary income stream) met our budget expectations, and it was almost back to pre-pandemic levels.

The new Sports Pavilion was finally completed at the end of May 2022, with the first bookings in June. Lettings have fallen short of expectations, which is disappointing, but we are hopeful that they will pick up next year.

The Trust suffered three major issues during the year. First a car accident demolished our new Claridge Room. This took several months to rebuild and was paid for under an insurance claim. In October we discovered serious wet rot under the floor of our most popular room. The floor had to be taken up and completely renewed. We were grateful to our builders who completed the work in extra quick time, enabling the room to be back in action without too much loss of income. The cost of the repair used up almost half of our maintenance reserves. Finally, a member of staff became seriously ill during this year. The Trust needed to recruit a temporary staff member to ensure service could continue as normal.

The loggia was redecorated in the spring, and redecoration of the Vic Day hall started in November 2022. All other maintenance projects were postponed until 2023/24,

The MUGA expansion and the installation of the new toddler slide were completed in June 2022, and both have been well received. An order was placed in October for two new pieces of play equipment. These were funded by CIL money and grant awards.

Plans for 2023/24 include:

Planning for a significant refurbishment of the Memorial Hall
Investigating energy efficiency measures for the Memorial Hall
• Installation of a mini-MUGA for toddlers
Improvements to car park drainage

05/04/2023

Viscountess Barrington's Trust

14:13

Balance Sheet as at 31st March 2023

31st March 2022		31st March 2023	31st March 2023
	Current Assets
1,625	Debtors	3,617
3,903	Vat Refunds	2,587
45,039	Unity Trust Bank	17,604
27,289	Virgin Savings Account	27,360
		51,168
77,855
	Total Assets 77,855		51,168
	Current Liabilities
14,383	Creditors	10,773
150	Accruals	175
5,587	Damage Deposits	3,069
4,668	Holding Deposits	3,734
		17,751
24,788
	Total Assets Less Current Liabilities 53,067		33,417
	Represented By
	14,246 General Fund		6,545
	2,218 Fundraising EMR		0
	11,784 EMR Hall Refurbishment		5,112
	16,032 EMR Phased Maintenance		16,032
	800 EMR Tree Maintenance		800
	400 Flat Maintenance		600
	223 EMR Safety/Servicing & Testing		223
	220 EMR Legal Fees		63
	3,039 EMR Grounds Maintenance		1,039
	430 EMR New Play Area		0
	300 EMR Other Fees		300
	180 EMR Licence/Membership Fees		180
	790 EMR Hall Small Works		790
	445 EMR Training & Recruitment		445
	263 EMR Telephone & Broadband		263
	246 EMR Insurance		0
	198 EMR Advertising		198
	648 EMR Water Charges		21
	606 EMR Lighting & Heating		606
	0 EMR Equipment Losses		200
	53,067		33,417

05/04/2023

Viscountess Barrington's Trust

14:13 Balance Sheet as at 31st March 2023

31st March 2022 31st March 2023

The above statement represents fairly the financial position of the authority as at 31st March 2023 and reflects its Income and Expenditure during the year.

Signed : Chairman _____ Date : ____ Signed : Responsible Financial _____ Date :_____

Viscountess Barringtons Memorial Hall & Recreation Ground Accounts, Trustees Report & Independent Examiner’s Report

Year Ended 31st March 2023

Viscountess Barringtons Memorial Hall & Recreation Ground

Index

for the year ended 31st March 2023

Page No(s).

3			Independent Examiner’s Report
4			General Information
5			Report of the Trustees
6			Statement of Trustees Responsibilities
7			Statement of Financial Activities
8			Balance Sheet
9	to	13	Notes to the Financial Statements

Independent Examiner’s Report

To the trustees of Viscountess Barrington Memorial Hall and Recreation Ground

I report on the accounts of the Trust for the year ended 31 March 2023, which is set out on pages 3 to 13.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
To state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

1) Which gives me reasonable cause to believe that in any material respect the requirements;
To keep accounting records in accordance with section 130 of the 2011 Act; and
To prepare accounts which accord with the accounting records comply with the accounting requirements of the 2011 Act

Have not been met; or

2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Tim Light FMAAT Lightatouch 7 Hodder Close Chandlers Ford Hants SO53 4QD 28 June 2023

Viscountess Barringtons Memorial Hall & Recreation Ground

General Information

for the Year ended 31st March 2023

Charity Registration Number 300202 Registered Office The Memorial Hall Highworth Road Shrivenham Swindon SN6 8BL Trustees Shrivenham Parish Council Signatory for the Trust Any Two Independent Examiner Tim Light FMAAT Lightatouch

Viscountess Barringtons Memorial Hall & Recreation Ground

Report of the Trustees

for the Year ended 31st March 2023

The Trustees present its Report and Financial Statements of the charity for the year ended 31 March 2022.

Constitution

The charity is governed by a Trust Deed.

The Trust is registered as a charity under number 300202

The sole trustees are Shrivenham Parish Council with individual councillors having the opportunity to opt out if they so wish.

Objectives and Activities

For the purpose of maintaining and improving the Memorial Hall and Recreation Ground.

Results

The results for the year are set out in the Statement of Financial Activities on page 7.

Trustees

Shrivenham Parish Council

Trustee………………………….

Trustee………………………..

Dated ………………………………………………

Viscountess Barringtons Memorial Hall & Recreation Ground

Statement of Trustees Responsibilities

for the Year Ended 31st March 2023

Under the Charities Act 2011, the Trustees are required to:

1 Keep proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity.
2 Prepare financial statements for each financial year which give a true and fair view of the state of the charity's affairs and of its surplus or deficit for the year and comply with the regulations made by the Secretary of State.

In preparing those financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently
• make judgements and estimates that are reasonable and prudent
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission.
prepare the financial statements on a “ going concern” basis unless it is appropriate to presume that the charity will continue in operation.

The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Viscountess Barringtons Memorial Hall & Recreation Ground

Statement of Financial Activities

For the Year Ended 31st March 2023

Notes Incoming Resources 3 Voluntary income IL Monies Investment income Charitable activities Other incoming resources Resources Used 4 Fundraising Trading costs Charitable activities Governance costs Other resources expended Net Incoming Resources Other Recognised Gains & Losses Net Movement in Funds Balances at 1st April 2022 Balances at 31st March 2023	Restricted Unrestricted Total Funds Funds Funds 2022
	- 42670 42670 155220 - 5000 5000 25000 - 72 72 36 - 61320 61320 41324 - 5337 5337 5115
	- 114399 114399 226695
	- 575 575 654 - - - 14926 14926 1665 - 118340 118340 226566 - 208 208 410
	- 134049 134049 229295
	- (19650) (19650) (2060) - - - - - (19650) (19650) (2060) - 53067 53607 53607
	- 33417 33417 33417

Viscountess Barringtons Memorial Hall & Recreation Ground

Balance Sheet

as at 31st March 2023

Note Fixed Assets 7 Current Assets Debtors 8 Vat Refunds Prepayments Cash at Bank & In Hand Creditors Amounts falling due within one year 9 Net Current Assets Unrestricted Funds Current Year Fund General Fund Earmarked Reserves 10		2022 £ £ 1 1625 3903 0 72327 77855 24788 53067 53067 0 20719 32348 53067	2023 £ 3617 2587 0 44964 51168 17751	2023 £ 3617 2587 0 44964 51168 17751	£ 1 33417
		77855 24788


					33417
					0 14246 19171

					33417

These financial statements were approved by the Trustees on ………………………………..

………………………………………………… ………………………………………………… Trustee Trustee

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Accounts

for the Year ended 31st March 2023

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1 BASIS OF PREPARATION
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1.1 Basis of Accounting

These Accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005).

1.2 Change in Basis of Accounting

These accounts were previously prepared on a receipts and payments basis but have been prepared on an accruals basis this year due to the increased level of income.

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2 ACCOUNTING POLICIES
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2.1 Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SoFA) when:

the charity becomes entitled to the resources;
the trustees are virtually certain they will receive the resources; and
the monetary value can be measured with sufficient reliability.

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This includes any gain or loss on the sale of investments and any gain or loss resulting from the revaluing of investments to market value at the year end.

2.2 Expenditure & Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation on the Trust.

Governance Costs

Include the costs of preparation and examination of statutory accounts and cost of any legal advice to trustees on governance or constitutional matters.

2.3 Assets

Tangible Fixed Assets for Use by Charity

Assets are not normally capitalised. The only asset capitalised by the Trust is that of The Memorial Hall which although insured to the value of £2.1 million is a non-transferable, inalienable asset and is stated at a nominal value of £1.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end.

3 Analysis of Incoming Resources

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2023

Voluntary income

Grants Received Fundraising Income Donations Received CIL Monies CIL Monies Investment income Interest Received Charitable activities Lettings - Memorial Hall Lettings - Pavilion Office Rental Cost Transfer Miscellaneous Income	40025 1297 1348 42670 5000 5000 72 72 43606 4206 7500 6000 8 61320

Other incoming resources

Storage Letting Flat Occupant Fee Club Rental	550 3072 1715 5337

4 Analysis of Resources Expended

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2023

Generating voluntary income

Fundraising Costs 575

Charitable activities

Hall Refurbishment Hall Maintenance Oher Maintenance Rec. Ground Maintenance	0 13133 0 1793
	14926

Governance costs Staff Salaries Cleaning and materials Water )) Telephone & Broadband Heat & Light Council Tax Play Equip Improvements& Inspection Website Advertising Insurance Licences & Subs Health & Safety Grounds Maintenance Play Area Improvements General Expenses Audit Fees Equipment Purchased Chairman Allowance Heating/Lighting Sports Pavilion Professional Fees Capital Expenditure Other resources expended Bank Charges Advertising	77436 877 1927 390 11529 69 105 33 4920 1081 1121 2585 11490 7 500 300 170 3800 0 0 118340	77436 877 1927 390 11529 69 105 33 4920 1081 1121 2585 11490 7 500 300 170 3800 0 0 118340
		108 100
		208

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2023

5 Fees for Examination or Audit of The Accounts

6 Staff Costs

Independent Examiner Fees	500
Accountancy Fees	0
	500
Staff Salaries	77436

7 Tangible Fixed Assets

Freehold land & buildings £	Other land & buildings £	Plant & vehicles £	Fixtures & Fittings £	Total £
1	-	-	-	1
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
1	-	-	-	1

8 Debtors & Prepayments

9	VAT Refunds Trade Debtors Prepayments Creditors & Accruals Accruals Creditors Deposits Held Receipts in advance	VAT Refunds Trade Debtors Prepayments Creditors & Accruals Accruals Creditors Deposits Held Receipts in advance	2587 3617 0 6204 175 10773 6803 0

			17751

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2023

10 Earmarked Reserves

The funds detailed below are held in earmarked reserves but there are no restrictions on their use. The reserves are used and named in order to identify the intended use of the funds, but the trust can agree to use them to fund any expenditure necessary.

Fund names	balances b/f £	Outgoing resources £	Transfers £	balances c/f £
Fundraising	53067	-	-	53067
Grants			-
Maintenance			-	(19650)
Chestnut Tree		-	-	0
Roof Repairs		-	-	0
Total Funds	55667	-	-	33417

11 Transactions with Related Parties

The following amounts were paid as remuneration to related parties

Shrivenham Parish Council Management Fee	0

The following pages do not form part of the accounts

and are included for reference only