VISCOUNTESS BARRINGTON’S TRUST TRUSTEES REPORT 2022/23
In this, the first post-pandemic financial year Memorial Hall lettings income (our primary income stream) met our budget expectations, and it was almost back to pre-pandemic levels.
The new Sports Pavilion was finally completed at the end of May 2022, with the first bookings in June. Lettings have fallen short of expectations, which is disappointing, but we are hopeful that they will pick up next year.
The Trust suffered three major issues during the year. First a car accident demolished our new Claridge Room. This took several months to rebuild and was paid for under an insurance claim. In October we discovered serious wet rot under the floor of our most popular room. The floor had to be taken up and completely renewed. We were grateful to our builders who completed the work in extra quick time, enabling the room to be back in action without too much loss of income. The cost of the repair used up almost half of our maintenance reserves. Finally, a member of staff became seriously ill during this year. The Trust needed to recruit a temporary staff member to ensure service could continue as normal.
The loggia was redecorated in the spring, and redecoration of the Vic Day hall started in November 2022. All other maintenance projects were postponed until 2023/24,
The MUGA expansion and the installation of the new toddler slide were completed in June 2022, and both have been well received. An order was placed in October for two new pieces of play equipment. These were funded by CIL money and grant awards.
Plans for 2023/24 include:
- Planning for a significant refurbishment of the Memorial Hall
- Investigating energy efficiency measures for the Memorial Hall
- • Installation of a mini-MUGA for toddlers
- Improvements to car park drainage
05/04/2023
**Viscountess Barrington's Trust**
14:13
**Balance Sheet as at 31st March 2023**
|**31st March 2022**|**31st March 2022**||**31st March 2023**|**31st March 2023**|
|---|---|---|---|---|
|||**Current Assets**|||
||1,625|Debtors|3,617||
||3,903|Vat Refunds|2,587||
||45,039|Unity Trust Bank|17,604||
||27,289|Virgin Savings Account|27,360||
||||**51,168**||
||**77,855**||||
|||**Total Assets**
**77,855**||**51,168**|
|||**Current Liabilities**|||
||14,383|Creditors|10,773||
||150|Accruals|175||
||5,587|Damage Deposits|3,069||
||4,668|Holding Deposits|3,734||
||||**17,751**||
||**24,788**||||
|||**Total Assets Less Current Liabilities**
**53,067**||**33,417**|
|||**Represented By**|||
|||14,246
General Fund||6,545|
|||2,218
Fundraising EMR||0|
|||11,784
EMR Hall Refurbishment||5,112|
|||16,032
EMR Phased Maintenance||16,032|
|||800
EMR Tree Maintenance||800|
|||400
Flat Maintenance||600|
|||223
EMR Safety/Servicing & Testing||223|
|||220
EMR Legal Fees||63|
|||3,039
EMR Grounds Maintenance||1,039|
|||430
EMR New Play Area||0|
|||300
EMR Other Fees||300|
|||180
EMR Licence/Membership Fees||180|
|||790
EMR Hall Small Works||790|
|||445
EMR Training & Recruitment||445|
|||263
EMR Telephone & Broadband||263|
|||246
EMR Insurance||0|
|||198
EMR Advertising||198|
|||648
EMR Water Charges||21|
|||606
EMR Lighting & Heating||606|
|||0
EMR Equipment Losses||200|
|||**53,067**||**33,417**|
05/04/2023
**Viscountess Barrington's Trust**
> 14:13 **Balance Sheet as at 31st March 2023**
**31st March 2022 31st March 2023**
The above statement represents fairly the financial position of the authority as at 31st March 2023 and reflects its Income and Expenditure during the year.
Signed : Chairman ________________________________ Date : ___________________ Signed : Responsible Financial ________________________________ Date :____________________
## **Viscountess Barringtons Memorial Hall & Recreation Ground Accounts, Trustees Report & Independent Examiner’s Report**
**Year Ended 31st March 2023**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Index**
## **for the year ended 31st March 2023**
## **Page No(s).**
|3|||Independent Examiner’s Report|
|---|---|---|---|
|4|||General Information|
|5|||Report of the Trustees|
|6|||Statement of Trustees Responsibilities|
|7|||Statement of Financial Activities|
|8|||Balance Sheet|
|9|to|13|Notes to the Financial Statements|
## **Independent Examiner’s Report**
## **To the trustees of Viscountess Barrington Memorial Hall and Recreation Ground**
I report on the accounts of the Trust for the year ended 31 March 2023, which is set out on pages 3 to 13.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- 1) Which gives me reasonable cause to believe that in any material respect the requirements;
- To keep accounting records in accordance with section 130 of the 2011 Act; and
- To prepare accounts which accord with the accounting records comply with the accounting requirements of the 2011 Act
Have not been met; or
- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tim Light FMAAT Lightatouch 7 Hodder Close Chandlers Ford Hants SO53 4QD 28 June 2023
3
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **General Information**
## **for the Year ended 31st March 2023**
Charity Registration Number 300202 Registered Office The Memorial Hall Highworth Road Shrivenham Swindon SN6 8BL Trustees Shrivenham Parish Council Signatory for the Trust Any Two Independent Examiner Tim Light FMAAT Lightatouch
4
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Report of the Trustees**
## **for the Year ended 31st March 2023**
The Trustees present its Report and Financial Statements of the charity for the year ended 31 March 2022.
## **Constitution**
The charity is governed by a Trust Deed.
The Trust is registered as a charity under number 300202
The sole trustees are Shrivenham Parish Council with individual councillors having the opportunity to opt out if they so wish.
## **Objectives and Activities**
For the purpose of maintaining and improving the Memorial Hall and Recreation Ground.
## **Results**
The results for the year are set out in the Statement of Financial Activities on page 7.
## **Trustees**
Shrivenham Parish Council
## **Trustee………………………….**
**Trustee………………………..**
**Dated** ………………………………………………
5
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Statement of Trustees Responsibilities**
## **for the Year Ended 31st March 2023**
Under the Charities Act 2011, the Trustees are required to:
- 1 Keep proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity.
- 2 Prepare financial statements for each financial year which give a true and fair view of the state of the charity's affairs and of its surplus or deficit for the year and comply with the regulations made by the Secretary of State.
In preparing those financial statements, the trustees are required to:
- • select suitable accounting policies and then apply them consistently
- • make judgements and estimates that are reasonable and prudent
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission.
- prepare the financial statements on a “ going concern” basis unless it is appropriate to presume that the charity will continue in operation.
The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
6
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Statement of Financial Activities**
## **For the Year Ended 31st March 2023**
|**Notes**
**Incoming Resources**
**3**
Voluntary income
IL Monies
Investment income
Charitable activities
Other incoming resources
**Resources Used**
**4**
Fundraising Trading costs
Charitable activities
Governance costs
Other resources expended
**Net Incoming Resources**
Other Recognised Gains & Losses
**Net Movement in Funds**
Balances at 1st April 2022
Balances at 31st March 2023|**Restricted**
**Unrestricted**
**Total**
**Funds**
**Funds**
**Funds**
**2022**|
|---|---|
||-
42670
42670
155220
-
5000
5000
25000
-
72
72
36
-
61320
61320
41324
-
5337
5337
5115|
||-
114399
114399
226695|
||-
575
575
654
-
-
-
14926
14926
1665
-
118340
118340
226566
-
208
208
410|
||-
134049
134049
229295|
||-
(19650)
(19650)
(2060)
-
-
-
-
-
(19650)
(19650) (2060)
-
53067
53607 53607|
||-
33417
33417
33417|
7
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Balance Sheet**
## **as at 31st March 2023**
|**Note**
**Fixed Assets**
7
**Current Assets**
Debtors
8
Vat Refunds
Prepayments
Cash at Bank & In Hand
**Creditors**
Amounts falling due within one
year
9
**Net Current Assets**
**Unrestricted Funds**
Current Year Fund
General Fund
Earmarked Reserves
10|
|**2022**
**£**
**£**
1
1625
3903
0
72327
77855
24788
53067
53067
0
20719
32348
53067|**2023**
**£**
3617
2587
0
44964
51168
17751
|**2023**
**£**
3617
2587
0
44964
51168
17751
|**£**
1
33417|
|---|---|---|---|---|---|
|||77855
24788||||
|||||||
|||||||
||||||33417|
||||||0
14246
19171|
|||||||
||||||33417|
These financial statements were approved by the Trustees on ………………………………..
………………………………………………… ………………………………………………… Trustee Trustee
8
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Accounts**
## **for the Year ended 31st March 2023**
**----- Start of picture text -----**
1 BASIS OF PREPARATION
**----- End of picture text -----**
## _1.1_ _**Basis of Accounting**_
These Accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005).
## _1.2_ _**Change in Basis of Accounting**_
These accounts were previously prepared on a receipts and payments basis but have been prepared on an accruals basis this year due to the increased level of income.
**----- Start of picture text -----**
2 ACCOUNTING POLICIES
**----- End of picture text -----**
## _2.1_ _**Incoming Resources**_
## **Recognition of Incoming Resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## **Incoming Resources with Related Expenditure**
Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.
## **Investment Income**
This is included in the accounts when receivable.
## **Investment Gains and Losses**
This includes any gain or loss on the sale of investments and any gain or loss resulting from the revaluing of investments to market value at the year end.
- _2.2_ _**Expenditure & Liabilities**_
## **Liability Recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation on the Trust.
## **Governance Costs**
Include the costs of preparation and examination of statutory accounts and cost of any legal advice to trustees on governance or constitutional matters.
## _2.3_ _**Assets**_
## **Tangible Fixed Assets for Use by Charity**
Assets are not normally capitalised. The only asset capitalised by the Trust is that of The Memorial Hall which although insured to the value of £2.1 million is a non-transferable, inalienable asset and is stated at a nominal value of £1.
## **Investments**
Investments quoted on a recognised stock exchange are valued at market value at the year end.
9
**3 Analysis of Incoming Resources**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2023**
## **Voluntary income**
|Grants Received
Fundraising Income
Donations Received
**CIL Monies**
CIL Monies
**Investment income**
Interest Received
**Charitable activities**
Lettings - Memorial Hall
Lettings - Pavilion
Office Rental
Cost Transfer
Miscellaneous Income|40025
1297
1348
42670
5000
5000
72
72
43606
4206
7500
6000
8
61320|
|---|---|
## **Other incoming resources**
|Storage Letting
Flat Occupant Fee
Club Rental|550
3072
1715
5337|
|---|---|
10
**4 Analysis of Resources Expended**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2023**
## **Generating voluntary income**
Fundraising Costs 575
## **Charitable activities**
|Hall Refurbishment
Hall Maintenance
Oher Maintenance
Rec. Ground Maintenance|0
13133
0
1793|
|---|---|
||14926|
|**Governance costs**
Staff Salaries
Cleaning and materials
Water
))
Telephone & Broadband
Heat & Light
Council Tax
Play Equip Improvements& Inspection
Website Advertising
Insurance
Licences & Subs
Health & Safety
Grounds Maintenance
Play Area Improvements
General Expenses
Audit Fees
Equipment Purchased
Chairman Allowance
Heating/Lighting Sports Pavilion
Professional Fees
Capital Expenditure
**Other resources expended**
Bank Charges
Advertising
|77436
877
1927
390
11529
69
105
33
4920
1081
1121
2585
11490
7
500
300
170
3800
0
0
118340|77436
877
1927
390
11529
69
105
33
4920
1081
1121
2585
11490
7
500
300
170
3800
0
0
118340|
|---|---|---|
|||108
100|
|||208|
11
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2023**
## 5 **Fees for Examination or Audit of The Accounts**
- 6 **Staff Costs**
|Independent Examiner Fees|500|
|---|---|
|Accountancy Fees|0|
||500
|
|Staff Salaries|77436|
- 7 **Tangible Fixed Assets**
|Balance b/f
Balance c/f|**Freehold**
**land & **
**buildings**
**£**|**Other**
**land & **
**buildings**
**£**|**Plant & **
**vehicles**
**£**|**Fixtures & **
**Fittings**
**£**|**Total**
**£**|
|---|---|---|---|---|---|
||1|-|-|-|1|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||1|-|-|-|1|
- 8 **Debtors & Prepayments**
|9|VAT Refunds
Trade Debtors
Prepayments
**Creditors & Accruals**
Accruals
Creditors
Deposits Held
Receipts in advance|VAT Refunds
Trade Debtors
Prepayments
**Creditors & Accruals**
Accruals
Creditors
Deposits Held
Receipts in advance|2587
3617
0
6204
175
10773
6803
0|
|---|---|---|---|
|||||
||||17751|
12
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2023**
## 10 **Earmarked Reserves**
The funds detailed below are held in earmarked reserves but there are no restrictions on their use. The reserves are used and named in order to identify the intended use of the funds, but the trust can agree to use them to fund any expenditure necessary.
|**Fund names**|**balances b/f**
**£**|**Incoming**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Transfers**
**£**|**balances c/f**
**£**|
|---|---|---|---|---|---|
|Fundraising|53067||-|-|53067|
|Grants||||-||
|Maintenance||||-|(19650)|
|Chestnut Tree|||-|-|0|
|Roof Repairs|||-|-|0|
|**Total Funds**|55667||-|-|33417|
## 11 **Transactions with Related Parties**
The following amounts were paid as remuneration to related parties
|Shrivenham Parish Council
Management Fee|0|
|---|---|
13
**The following pages do not form part of the accounts**
**and are included for reference only**