2022-03-31-accounts - Viscountess Barrington's Memorial Hall And Recreation Ground

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VISCOUNTESS BARRINGTON’S TRUST TRUSTEES REPORT 2021/22

Memorial Hall lettings income (our primary income stream) slightly exceeded our budget this year, although it was still down on pre-pandemic levels. The Trust was supported financially by the Government restart grants and an enhanced grant from the Parish Council.

Activities and expenditure were greatly reduced during this year due to the reduced income, which was largely a result of uncertainty over COVID restrictions. We were pleased to see the level of usage in the hall begin to return following the lifting of restrictions in February 2022.

Work on the Sports Pavilion progressed throughout the year. Supply shortages for various building materials, including timber and steel, resulted in delays to the build. The completion date for the project was delayed until late spring 2022.

Planned work on the MUGA expansion was delayed due to delays in the processing of the application for the release of S106 funds. The order for the work was finally placed in November 2021. The project then suffered further delays due to the shortage of steel. This also had an impact on the planned installation of a new toddler slide. Both projects were delayed until Summer 2022.

A 5-year strategic plan was developed in September 2021. This was reviewed at the end of the financial year, with many plans being moved back at least a year due to financial constraints.

Plans for 2022/23 include:

Completion of the Sports Pavilion project – due May 2022
• Completion of the MUGA expansion – due May 2022
• Installation of new toddler slide – due May 2022

06/04/2022

Viscountess Barrington's Trust

15:41

Balance Sheet as at 31st March

31st March 2021		31st March 2022	31st March 2022
	Current Assets
0	Debtors	1,625
12	Debtor - SPC	0
2,932	Vat Refunds	3,903
401	Prepayments	0
36,105	Unity Trust Bank	45,039
27,252	Virgin Savings Account	27,289
		77,855
66,702
	Total Assets 66,702		77,855
	Current Liabilities
428	Debtors	0
7,316	Creditors	14,383
125	Accruals	150
1,437	Damage Deposits	5,587
1,728	Holding Deposits	4,668
		24,788
11,034
	Total Assets Less Current Liabilities 55,667		53,067
	Represented By
	20,719 General Fund		14,246
	0 Fundraising EMR		2,218
	12,132 EMR Hall Refurbishment		11,784
	16,032 EMR Phased Maintenance		16,032
	0 EMR Tree Maintenance		800
	200 Flat Maintenance		400
	0 EMR Safety/Servicing & Testing		223
	1,000 EMR Legal Fees		220
	3,243 EMR Grounds Maintenance		3,039
	0 EMR New Play Area		430
	300 EMR Other Fees		300
	0 EMR Licence/Membership Fees		180
	275 EMR Track Repair		0
	357 EMR Hall Small Works		790
	500 EMR Training & Recruitment		445
	263 EMR Telephone & Broadband		263
	246 EMR Insurance		246
	400 EMR Advertising		198

06/04/2022 15:41	Viscountess Barrington's Trust Balance Sheet as at 31st March	Viscountess Barrington's Trust Balance Sheet as at 31st March
31st March 2021	31st March 2022
	0 EMR Water Charges	648
	0 EMR Lighting & Heating	606
	55,667	53,067

The above statement represents fairly the financial position of the authority as at 31st March and reflects its Income and Expenditure during the year.

Signed :
Chairman	_____ Date : ____
Signed :
Responsible
Financial
	_____ Date :_____

Viscountess Barringtons Memorial Hall & Recreation Ground Accounts, Trustees Report & Independent Examiner’s Report

Year Ended 31st March 2022

Viscountess Barringtons Memorial Hall & Recreation Ground

Index

for the year ended 31st March 2022

Page No(s).

3			Independent Examiner’s Report
4			General Information
5			Report of the Trustees
6			Statement of Trustees Responsibilities
7			Statement of Financial Activities
8			Balance Sheet
9	to	13	Notes to the Financial Statements

Independent Examiner’s Report

To the trustees of Viscountess Barrington Memorial Hall and Recreation Ground

I report on the accounts of the Trust for the year ended 31 March 2022, which is set out on pages 3 to 13.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
To state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

1) Which gives me reasonable cause to believe that in any material respect the requirements;
To keep accounting records in accordance with section 130 of the 2011 Act; and
To prepare accounts which accord with the accounting records comply with the accounting requirements of the 2011 Act

Have not been met; or

2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Tim Light FMAAT Lightatouch 7 Hodder Close Chandlers Ford Hants SO53 4QD 21 June 2022

Viscountess Barringtons Memorial Hall & Recreation Ground

General Information

for the Year ended 31st March 2022

Charity Registration Number 300202 Registered Office The Memorial Hall Highworth Road Shrivenham Swindon SN6 8BL Trustees Shrivenham Parish Council Signatory for the Trust Any Two Independent Examiner Tim Light FMAAT Lightatouch

Viscountess Barringtons Memorial Hall & Recreation Ground

Report of the Trustees

for the Year ended 31st March 2022

The Trustees present its Report and Financial Statements of the charity for the year ended 31 March 2022.

Constitution

The charity is governed by a Trust Deed.

The Trust is registered as a charity under number 300202

The sole trustees are Shrivenham Parish Council with individual councillors having the opportunity to opt out if they so wish.

Objectives and Activities

For the purpose of maintaining and improving the Memorial Hall and Recreation Ground.

Results

The results for the year are set out in the Statement of Financial Activities on page 7.

Trustees

Shrivenham Parish Council

Trustee………………………….

Trustee………………………..

Dated ………………………………………………

Viscountess Barringtons Memorial Hall & Recreation Ground

Statement of Trustees Responsibilities

for the Year Ended 31st March 2022

Under the Charities Act 2011, the Trustees are required to:

1 Keep proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity.
2 Prepare financial statements for each financial year which give a true and fair view of the state of the charity's affairs and of its surplus or deficit for the year and comply with the regulations made by the Secretary of State.

In preparing those financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently
• make judgements and estimates that are reasonable and prudent
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission.
prepare the financial statements on a “ going concern” basis unless it is appropriate to presume that the charity will continue in operation.

The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Viscountess Barringtons Memorial Hall & Recreation Ground

Statement of Financial Activities

For the Year Ended 31st March 2022

Notes Incoming Resources 3 Voluntary income CIL Monies Investment income Charitable activities Other incoming resources Resources Used 4 Generating voluntary income Fundraising trading costs Investment management costs Charitable activities Governance costs Other resources expended Net Incoming Resources Other Recognised Gains & Losses Net Movement in Funds Balances at 1st April 2021 Balances at 31st March 2022	Restricted Unrestricted Total Funds Funds Funds 2021
	- 155220 155220 58618 - 25000 25000 9500 - 36 36 133 - 41324 41324 19028 - 5115 5115 5137
	- 226695 226695 92416
	- 0 0 0 - 654 654 - - 1665 1665 12471 - 226566 226566 72101 - 410 410 208
	- 229295 229295 84780
	- (2600) (2600) 7636 - - - - - (2600) (2600) 7636 - 55667 55667 55667
	- 53067 53067 53067

Viscountess Barringtons Memorial Hall & Recreation Ground

Note Fixed Assets 7 Current Assets Debtors 8 Vat Refunds Prepayments Cash at Bank & In Hand Creditors Amounts falling due within one year 9 Net Current Assets Unrestricted Funds Current Year Fund General Fund Earmarked Reserves 10	a	Balance Sheet s at 31st March 2022 2022 £ £ 1 1625 3903 0 72327 77855 24788 53067 53067 0 14246 38821 53067	Balance Sheet s at 31st March 2022 2022 £ £ 1 1625 3903 0 72327 77855 24788 53067 53067 0 14246 38821 53067	2021 £ 12 2932 401 63356 66701 11034	2021 £ 12 2932 401 63356 66701 11034	£ 1 55667

			77855 24788


						55667
						0 20719 34948

						55667

These financial statements were approved by the Trustees on ………………………………..

………………………………………………… ………………………………………………… Trustee Trustee

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Accounts

for the Year ended 31st March 2022

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1 BASIS OF PREPARATION
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1.1 Basis of Accounting

These Accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005).

1.2 Change in Basis of Accounting

These accounts were previously prepared on a receipts and payments basis but have been prepared on an accruals basis this year due to the increased level of income.

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2 ACCOUNTING POLICIES
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2.1 Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SoFA) when:

the charity becomes entitled to the resources;
the trustees are virtually certain they will receive the resources; and
the monetary value can be measured with sufficient reliability.

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This includes any gain or loss on the sale of investments and any gain or loss resulting from the revaluing of investments to market value at the year end.

2.2 Expenditure & Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation on the Trust.

Governance Costs

Include the costs of preparation and examination of statutory accounts and cost of any legal advice to trustees on governance or constitutional matters.

2.3 Assets

Tangible Fixed Assets for Use by Charity

Assets are not normally capitalised. The only asset capitalised by the Trust is that of The Memorial Hall which although insured to the value of £2.1 million is a non-transferable, inalienable asset and is stated at a nominal value of £1.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end.

3 Analysis of Incoming Resources

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2022

Voluntary income Grants Received Fundraising Income Donations Received CIL Monies CIL Monies Investment income Interest Received Charitable activities Lettings - Memorial Hall Lettings - Rec Ground Office Rental Cost Transfer Miscellaneous Income Other incoming resources	50667 2871 101682 155220 25000 25000 36 36 27816 0 7500 6000 7 41324

Storage Letting Flat Occupant Fee Club Rental	375 3072 1665
	5115

4 Analysis of Resources Expended

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2022

Generating voluntary income

Fundraising Costs 654

Charitable activities

Hall Refurbishment Hall Maintenance Oher Maintenance Rec. Ground Maintenance	0 630 0 1035
	1665

	Governance costs
	Staff Salaries	55372
	Cleaning and materials	937
	Water	652
))	Telephone & Broadband	390
	Heat & Light	4494
	Council Tax	210
	Play Equip Improvements& Inspection	100
	Legal Fees	225
	Insurance	3731
	Licences & Subs	1287
	Health & Safety	827
	Grounds Maintenance	2928
	Fire Safety	0
	General Expenses	1170
	Audit Fees	500
	Equipment Purchased	384
	Training and Recruitment	85
	SPC Management Fee	28054
	Professional Fees	125000
	Capital Expenditure	220
		226566
	Other resources expended
	Bank Charges	108
	Advertising	302
		410

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2022

5 Fees for Examination or Audit of The Accounts

6 Staff Costs

Independent Examiner Fees	500
Accountancy Fees	0
	500
Staff Salaries	55372

7 Tangible Fixed Assets

Freehold land & buildings £	Other land & buildings £	Plant & vehicles £	Fixtures & Fittings £	Total £
1	-	-	-	1
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
1	-	-	-	1

8 Debtors & Prepayments

9	VAT Refunds Trade Debtors Prepayments Creditors & Accruals Accruals Creditors Deposits Held Receipts in advance	VAT Refunds Trade Debtors Prepayments Creditors & Accruals Accruals Creditors Deposits Held Receipts in advance	3903 1625 0 5528 150 14383 10255 0

			24788

Viscountess Barringtons Memorial Hall & Recreation Ground

Notes to the Financial Statements

For the Year Ended 31st March 2022

10 Earmarked Reserves

The funds detailed below are held in earmarked reserves but there are no restrictions on their use. The reserves are used and named in order to identify the intended use of the funds, but the trust can agree to use them to fund any expenditure necessary.

Fund names	balances b/f £	Outgoing resources £	Transfers £	balances c/f £
Fundraising	55667	-	-	55667
Grants			-
Maintenance			-	(2600)
Chestnut Tree		-	-	0
Roof Repairs		-	-	0
Total Funds	55667	-	-	53067

11 Transactions with Related Parties

The following amounts were paid as remuneration to related parties

Shrivenham Parish Council Management Fee	28054

The following pages do not form part of the accounts

and are included for reference only