VISCOUNTESS BARRINGTON’S TRUST TRUSTEES REPORT 2021/22
Memorial Hall lettings income (our primary income stream) slightly exceeded our budget this year, although it was still down on pre-pandemic levels. The Trust was supported financially by the Government restart grants and an enhanced grant from the Parish Council.
Activities and expenditure were greatly reduced during this year due to the reduced income, which was largely a result of uncertainty over COVID restrictions. We were pleased to see the level of usage in the hall begin to return following the lifting of restrictions in February 2022.
Work on the Sports Pavilion progressed throughout the year. Supply shortages for various building materials, including timber and steel, resulted in delays to the build. The completion date for the project was delayed until late spring 2022.
Planned work on the MUGA expansion was delayed due to delays in the processing of the application for the release of S106 funds. The order for the work was finally placed in November 2021. The project then suffered further delays due to the shortage of steel. This also had an impact on the planned installation of a new toddler slide. Both projects were delayed until Summer 2022.
A 5-year strategic plan was developed in September 2021. This was reviewed at the end of the financial year, with many plans being moved back at least a year due to financial constraints.
Plans for 2022/23 include:
- Completion of the Sports Pavilion project – due May 2022
- • Completion of the MUGA expansion – due May 2022
- • Installation of new toddler slide – due May 2022
06/04/2022
**Viscountess Barrington's Trust**
15:41
## **Balance Sheet as at 31st March**
|**31st March 2021**|**31st March 2021**||**31st March 2022**|**31st March 2022**|
|---|---|---|---|---|
|||**Current Assets**|||
||0|Debtors|1,625||
||12|Debtor - SPC|0||
||2,932|Vat Refunds|3,903||
||401|Prepayments|0||
||36,105|Unity Trust Bank|45,039||
||27,252|Virgin Savings Account|27,289||
||||**77,855**||
||**66,702**||||
|||**Total Assets**
**66,702**||**77,855**|
|||**Current Liabilities**|||
||428|Debtors|0||
||7,316|Creditors|14,383||
||125|Accruals|150||
||1,437|Damage Deposits|5,587||
||1,728|Holding Deposits|4,668||
||||**24,788**||
||**11,034**||||
|||**Total Assets Less Current Liabilities**
**55,667**||**53,067**|
|||**Represented By**|||
|||20,719
General Fund||14,246|
|||0
Fundraising EMR||2,218|
|||12,132
EMR Hall Refurbishment||11,784|
|||16,032
EMR Phased Maintenance||16,032|
|||0
EMR Tree Maintenance||800|
|||200
Flat Maintenance||400|
|||0
EMR Safety/Servicing & Testing||223|
|||1,000
EMR Legal Fees||220|
|||3,243
EMR Grounds Maintenance||3,039|
|||0
EMR New Play Area||430|
|||300
EMR Other Fees||300|
|||0
EMR Licence/Membership Fees||180|
|||275
EMR Track Repair||0|
|||357
EMR Hall Small Works||790|
|||500
EMR Training & Recruitment||445|
|||263
EMR Telephone & Broadband||263|
|||246
EMR Insurance||246|
|||400
EMR Advertising||198|
|06/04/2022
15:41|**Viscountess Barrington's Trust**
**Balance Sheet as at 31st March**|**Viscountess Barrington's Trust**
**Balance Sheet as at 31st March**|
|---|---|---|
|**31st March 2021**|**31st March 2022**||
||0
EMR Water Charges|648|
||0
EMR Lighting & Heating|606|
||**55,667**|**53,067**|
The above statement represents fairly the financial position of the authority as at 31st March and reflects its Income and Expenditure during the year.
|Signed :||
|---|---|
|Chairman|________________________________ Date : ___________________|
|Signed :||
|Responsible||
|Financial||
||________________________________ Date :____________________|
## **Viscountess Barringtons Memorial Hall & Recreation Ground Accounts, Trustees Report & Independent Examiner’s Report**
**Year Ended 31st March 2022**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Index**
## **for the year ended 31st March 2022**
## **Page No(s).**
|3|||Independent Examiner’s Report|
|---|---|---|---|
|4|||General Information|
|5|||Report of the Trustees|
|6|||Statement of Trustees Responsibilities|
|7|||Statement of Financial Activities|
|8|||Balance Sheet|
|9|to|13|Notes to the Financial Statements|
## **Independent Examiner’s Report**
## **To the trustees of Viscountess Barrington Memorial Hall and Recreation Ground**
I report on the accounts of the Trust for the year ended 31 March 2022, which is set out on pages 3 to 13.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- 1) Which gives me reasonable cause to believe that in any material respect the requirements;
- To keep accounting records in accordance with section 130 of the 2011 Act; and
- To prepare accounts which accord with the accounting records comply with the accounting requirements of the 2011 Act
Have not been met; or
- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tim Light FMAAT Lightatouch 7 Hodder Close Chandlers Ford Hants SO53 4QD 21 June 2022
3
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **General Information**
## **for the Year ended 31st March 2022**
Charity Registration Number 300202 Registered Office The Memorial Hall Highworth Road Shrivenham Swindon SN6 8BL Trustees Shrivenham Parish Council Signatory for the Trust Any Two Independent Examiner Tim Light FMAAT Lightatouch
4
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Report of the Trustees**
## **for the Year ended 31st March 2022**
The Trustees present its Report and Financial Statements of the charity for the year ended 31 March 2022.
## **Constitution**
The charity is governed by a Trust Deed.
The Trust is registered as a charity under number 300202
The sole trustees are Shrivenham Parish Council with individual councillors having the opportunity to opt out if they so wish.
## **Objectives and Activities**
For the purpose of maintaining and improving the Memorial Hall and Recreation Ground.
## **Results**
The results for the year are set out in the Statement of Financial Activities on page 7.
## **Trustees**
Shrivenham Parish Council
## **Trustee………………………….**
**Trustee………………………..**
**Dated** ………………………………………………
5
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Statement of Trustees Responsibilities**
## **for the Year Ended 31st March 2022**
Under the Charities Act 2011, the Trustees are required to:
- 1 Keep proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity.
- 2 Prepare financial statements for each financial year which give a true and fair view of the state of the charity's affairs and of its surplus or deficit for the year and comply with the regulations made by the Secretary of State.
In preparing those financial statements, the trustees are required to:
- • select suitable accounting policies and then apply them consistently
- • make judgements and estimates that are reasonable and prudent
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission.
- prepare the financial statements on a “ going concern” basis unless it is appropriate to presume that the charity will continue in operation.
The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
6
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Statement of Financial Activities**
## **For the Year Ended 31st March 2022**
|**Notes**
**Incoming Resources**
**3**
Voluntary income
CIL Monies
Investment income
Charitable activities
Other incoming resources
**Resources Used**
**4**
Generating voluntary income
Fundraising trading costs
Investment management costs
Charitable activities
Governance costs
Other resources expended
**Net Incoming Resources**
Other Recognised Gains & Losses
**Net Movement in Funds**
Balances at 1st April 2021
Balances at 31st March 2022|**Restricted**
**Unrestricted**
**Total**
**Funds**
**Funds**
**Funds**
**2021**|
|---|---|
||-
155220
155220
58618
-
25000
25000
9500
-
36
36
133
-
41324
41324
19028
-
5115
5115
5137|
||-
226695
226695
92416|
||-
0
0
0
- 654
654
-
-
1665
1665
12471
-
226566
226566
72101
-
410
410
208|
||-
229295
229295
84780|
||-
(2600)
(2600)
7636
-
-
-
-
-
(2600)
(2600) 7636
-
55667
55667 55667|
||-
53067
53067
53067|
7
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
|**Note**
**Fixed Assets**
7
**Current Assets**
Debtors
8
Vat Refunds
Prepayments
Cash at Bank & In Hand
**Creditors**
Amounts falling due within one
year
9
**Net Current Assets**
**Unrestricted Funds**
Current Year Fund
General Fund
Earmarked Reserves
10|**a**|**Balance Sheet**
**s at 31st March 2022**
**2022**
**£**
**£**
1
1625
3903
0
72327
77855
24788
53067
53067
0
14246
38821
53067|**Balance Sheet**
**s at 31st March 2022**
**2022**
**£**
**£**
1
1625
3903
0
72327
77855
24788
53067
53067
0
14246
38821
53067|**2021**
**£**
12
2932
401
63356
66701
11034
|**2021**
**£**
12
2932
401
63356
66701
11034
|**£**
1
55667|
|---|---|---|---|---|---|---|
|||
|||||
||||77855
24788||||
||||||||
||||||||
|||||||55667|
|||||||0
20719
34948|
||||||||
|||||||55667|
These financial statements were approved by the Trustees on ………………………………..
………………………………………………… ………………………………………………… Trustee Trustee
8
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Accounts**
## **for the Year ended 31st March 2022**
**----- Start of picture text -----**
1 BASIS OF PREPARATION
**----- End of picture text -----**
## _1.1_ _**Basis of Accounting**_
These Accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005).
## _1.2_ _**Change in Basis of Accounting**_
These accounts were previously prepared on a receipts and payments basis but have been prepared on an accruals basis this year due to the increased level of income.
**----- Start of picture text -----**
2 ACCOUNTING POLICIES
**----- End of picture text -----**
## _2.1_ _**Incoming Resources**_
## **Recognition of Incoming Resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## **Incoming Resources with Related Expenditure**
Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.
## **Investment Income**
This is included in the accounts when receivable.
## **Investment Gains and Losses**
This includes any gain or loss on the sale of investments and any gain or loss resulting from the revaluing of investments to market value at the year end.
- _2.2_ _**Expenditure & Liabilities**_
## **Liability Recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation on the Trust.
## **Governance Costs**
Include the costs of preparation and examination of statutory accounts and cost of any legal advice to trustees on governance or constitutional matters.
## _2.3_ _**Assets**_
## **Tangible Fixed Assets for Use by Charity**
Assets are not normally capitalised. The only asset capitalised by the Trust is that of The Memorial Hall which although insured to the value of £2.1 million is a non-transferable, inalienable asset and is stated at a nominal value of £1.
## **Investments**
Investments quoted on a recognised stock exchange are valued at market value at the year end.
9
**3 Analysis of Incoming Resources**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2022**
|**Voluntary income**
Grants Received
Fundraising Income
Donations Received
**CIL Monies**
CIL Monies
**Investment income**
Interest Received
**Charitable activities**
Lettings - Memorial Hall
Lettings - Rec Ground
Office Rental
Cost Transfer
Miscellaneous Income
**Other incoming resources**|50667
2871
101682
155220
25000
25000
36
36
27816
0
7500
6000
7
41324|
|---|---|
|Storage Letting
Flat Occupant Fee
Club Rental|375
3072
1665|
|---|---|
||5115|
10
**4 Analysis of Resources Expended**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2022**
## **Generating voluntary income**
Fundraising Costs 654
## **Charitable activities**
|Hall Refurbishment
Hall Maintenance
Oher Maintenance
Rec. Ground Maintenance|0
630
0
1035|
|---|---|
||1665|
||**Governance costs**||
|---|---|---|
||Staff Salaries|55372|
||Cleaning and materials|937|
||Water
|652|
|))|Telephone & Broadband|390|
||Heat & Light|4494|
||Council Tax|210|
||Play Equip Improvements& Inspection|100|
||Legal Fees|225|
||Insurance|3731|
||Licences & Subs|1287|
||Health & Safety|827|
||Grounds Maintenance|2928|
||Fire Safety|0|
||General Expenses|1170|
||Audit Fees|500|
||Equipment Purchased|384|
||Training and Recruitment|85|
||SPC Management Fee|28054|
||Professional Fees
|125000|
||Capital Expenditure|220|
|||226566|
||**Other resources expended**||
||Bank Charges|108|
||Advertising
|302|
|||410|
11
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2022**
## 5 **Fees for Examination or Audit of The Accounts**
- 6 **Staff Costs**
|Independent Examiner Fees|500|
|---|---|
|Accountancy Fees|0|
||500
|
|Staff Salaries|55372|
- 7 **Tangible Fixed Assets**
|Balance b/f
Balance c/f|**Freehold**
**land & **
**buildings**
**£**|**Other**
**land & **
**buildings**
**£**|**Plant & **
**vehicles**
**£**|**Fixtures & **
**Fittings**
**£**|**Total**
**£**|
|---|---|---|---|---|---|
||1|-|-|-|1|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||1|-|-|-|1|
- 8 **Debtors & Prepayments**
|9|VAT Refunds
Trade Debtors
Prepayments
**Creditors & Accruals**
Accruals
Creditors
Deposits Held
Receipts in advance|VAT Refunds
Trade Debtors
Prepayments
**Creditors & Accruals**
Accruals
Creditors
Deposits Held
Receipts in advance|3903
1625
0
5528
150
14383
10255
0|
|---|---|---|---|
|||||
||||24788|
12
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2022**
## 10 **Earmarked Reserves**
The funds detailed below are held in earmarked reserves but there are no restrictions on their use. The reserves are used and named in order to identify the intended use of the funds, but the trust can agree to use them to fund any expenditure necessary.
|**Fund names**|**balances b/f**
**£**|**Incoming**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Transfers**
**£**|**balances c/f**
**£**|
|---|---|---|---|---|---|
|Fundraising|55667||-|-|55667|
|Grants||||-||
|Maintenance||||-|(2600)|
|Chestnut Tree|||-|-|0|
|Roof Repairs|||-|-|0|
|**Total Funds**|55667||-|-|53067|
## 11 **Transactions with Related Parties**
The following amounts were paid as remuneration to related parties
|Shrivenham Parish Council
Management Fee|28054|
|---|---|
13
**The following pages do not form part of the accounts**
**and are included for reference only**