VISCOUNTESS BARRINGTON’S TRUST TRUSTEES REPORT 2020/21
Memorial Hall lettings income (our primary income stream) was down by £28,749 due to the COVID-19 pandemic. Government grants and support from Shrivenham Parish Council have ensured that the Trust was able to stay solvent during this difficult time.
While the Memorial Hall was closed, we took the opportunity to carry out much needed renovation work on the building using funds that had been set aside for this over the years. We refurbished the window frames and painted the outside railings; internal woodwork was painted, and a storeroom was converted into a new meeting room. The latter was achieved using CIL funds received from new developments in the village. At the same time partial rewiring was carried out along with the installation of a new electrical distribution board. All the lights in the hall have now been converted to LEDs except for the Parish Office.
A staff reorganisation was carried out with the division of duties reorganised such that Trust staff took sole responsibility for the Recreation Ground as well as the Memorial Hall.
Overall expenditure was reduced due to the closure of the hall. This resulted in reduced utilities and licence costs. All non-essential expenditure was deferred.
The application for S106 funds to develop the new sports pavilion was approved in November 2020. Legal agreements were drawn up and agreed in March 2021 and the contract signed with the selected developer. Work on the project finally started in April 2021.
Plans for 2021/22 include:
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Completion of the Sports Pavilion project - due February 2022
-
Expansion of the MUGA court on the Recreation Ground due spring 2022
-
Beginning the phased replacement of younger children’s play equipment. A new slide for toddlers is expected to be delivered in spring 2022
-
Development of a 5-year Strategic Plan for future enhancements and renovations to the Memorial Hall and Recreation ground.
Viscountess Barrington's Trust
Income and Expenditure Account for Year Ended 31st March 2021
| 31st March 2020 | 31st March 2021 | |
|---|---|---|
| Income Summary | ||
| 46,188 Grants from SPC |
36,500 | |
| 46,188 Sub Total |
36,500 | |
| Operating Income | ||
| 52,652 RunningCosts |
52,844 | |
| 2,423 Caretaker's Flat |
3,072 | |
| 101,262 Total Income |
92,416 | |
| Running Costs | ||
| 118,593 Running Costs |
84,780 | |
| 200 Caretaker's Flat |
0 | |
| 118,793 Total Expenditure |
84,780 | |
| General Fund Analysis Opening Balance Plus : Income for Year Less : Expenditure for Year Transfers TO / FROM Reserves Closing Balance 23,200 101,262 (6,587) 124,462 118,793 5,670 12,257 |
12,257 92,416 (825) 104,674 84,780 19,894 20,719 |
Viscountess Barringtons Memorial Hall & Recreation Ground Accounts, Trustees Report & Independent Examiner’s Report
Year Ended 31st March 2021
Viscountess Barringtons Memorial Hall & Recreation Ground
Index
for the year ended 31st March 2021
Page No(s).
| 3 | Independent Examiner’s Report | ||
|---|---|---|---|
| 4 | General Information | ||
| 5 | Report of the Trustees | ||
| 6 | Statement of Trustees Responsibilities | ||
| 7 | Statement of Financial Activities | ||
| 8 | Balance Sheet | ||
| 9 | to | 13 | Notes to the Financial Statements |
Independent Examiner’s Report
To the trustees of Viscountess Barrington Memorial Hall and Recreation Ground
I report on the accounts of the Trust for the year ended 31 March 2021, which is set out on pages 3 to 13.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the 2011 Act;
-
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
-
To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
1) Which gives me reasonable cause to believe that in any material respect the requirements;
-
To keep accounting records in accordance with section 130 of the 2011 Act; and
-
To prepare accounts which accord with the accounting records comply with the accounting requirements of the 2011 Act
Have not been met; or
- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tim Light FMAAT Lightatouch 7 Hodder Close Chandlers Ford Hants SO53 4QD 24 June 2021
3
Viscountess Barringtons Memorial Hall & Recreation Ground
General Information
for the Year ended 31st March 2021
Charity Registration Number 300202 Registered Office The Memorial Hall Highworth Road Shrivenham Swindon SN6 8BL Trustees Shrivenham Parish Council Signatory for the Trust Any Two Independent Examiner Tim Light FMAAT Lightatouch
4
Viscountess Barringtons Memorial Hall & Recreation Ground
Report of the Trustees
for the Year ended 31st March 2021
The Trustees present its Report and Financial Statements of the charity for the year ended 31 March 2021.
Constitution
The charity is governed by a Trust Deed.
The Trust is registered as a charity under number 300202
The sole trustees are Shrivenham Parish Council with individual councillors having the opportunity to opt out if they so wish.
Objectives and Activities
For the purpose of maintaining and improving the Memorial Hall and Recreation Ground.
Results
The results for the year are set out in the Statement of Financial Activities on page 7.
Trustees
Shrivenham Parish Council
Trustee………………………….
Trustee………………………..
Dated ………………………………………………
5
Viscountess Barringtons Memorial Hall & Recreation Ground
Statement of Trustees Responsibilities
for the Year Ended 31st March 2021
Under the Charities Act 2011, the Trustees are required to:
-
1 Keep proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity.
-
2 Prepare financial statements for each financial year which give a true and fair view of the state of the charity's affairs and of its surplus or deficit for the year and comply with the regulations made by the Secretary of State.
In preparing those financial statements, the trustees are required to:
-
• select suitable accounting policies and then apply them consistently
-
• make judgements and estimates that are reasonable and prudent
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission.
-
prepare the financial statements on a “ going concern” basis unless it is appropriate to presume that the charity will continue in operation.
The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
6
Viscountess Barringtons Memorial Hall & Recreation Ground
Statement of Financial Activities
For the Year Ended 31st March 2021
| Notes Incoming Resources 3 Voluntary income CIL Monies Investment income Charitable activities Other incoming resources Resources Used 4 Generating voluntary income Fundraising trading costs Investment management costs Charitable activities Governance costs Other resources expended Net Incoming Resources Other Recognised Gains & Losses Net Movement in Funds Balances at 1st April 2020 Balances at 31st March 2021 |
Restricted Unrestricted Total Funds Funds Funds 2020 |
|---|---|
| - 58618 58618 49641 - 9500 9500 23 - 133 133 202 - 19028 19028 46931 - 5137 5137 4465 |
|
| - 92416 92416 101262 |
|
| - 0 0 1924 - - - 12471 12471 14744 - 72101 72101 101887 - 208 208 237 |
|
| - 84780 84780 1187920 |
|
| - 7636 7636 (17530) - - - - - 7636 7636 (17530) - 48031 48301 65561 |
|
| - 55667 55667 48031 |
7
Viscountess Barringtons Memorial Hall & Recreation Ground
Balance Sheet
as at 31st March 2021
| Note Fixed Assets 7 Current Assets Debtors 8 Vat Refunds Prepayments Cash at Bank & In Hand Creditors Amounts falling due within one year 9 Net Current Assets Unrestricted Funds Current Year Fund General Fund Earmarked Reserves 10 |
2020 £ £ 1 1410 3009 0 57530 61949 13918 48031 48031 0 12257 35774 48031 |
2021 £ 12 2932 401 63356 66701 11034 |
2021 £ 12 2932 401 63356 66701 11034 |
£ 1 55667 |
|
|---|---|---|---|---|---|
| 61949 13918 |
|||||
| 55667 | |||||
| 0 20719 34948 |
|||||
| 55667 |
These financial statements were approved by the Trustees on ………………………………..
………………………………………………… ………………………………………………… Trustee Trustee
8
Viscountess Barringtons Memorial Hall & Recreation Ground
Notes to the Accounts
for the Year ended 31st March 2021
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1 BASIS OF PREPARATION
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1.1 Basis of Accounting
These Accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005).
1.2 Change in Basis of Accounting
These accounts were previously prepared on a receipts and payments basis but have been prepared on an accruals basis this year due to the increased level of income.
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2 ACCOUNTING POLICIES
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2.1 Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This includes any gain or loss on the sale of investments and any gain or loss resulting from the revaluing of investments to market value at the year end.
- 2.2 Expenditure & Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation on the Trust.
Governance Costs
Include the costs of preparation and examination of statutory accounts and cost of any legal advice to trustees on governance or constitutional matters.
2.3 Assets
Tangible Fixed Assets for Use by Charity
Assets are not normally capitalised. The only asset capitalised by the Trust is that of The Memorial Hall which although insured to the value of £2.1 million is a non-transferable, inalienable asset and is stated at a nominal value of £1.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end.
9
Notes to the Financial Statements
3 Analysis of Incoming Resources
Viscountess Barringtons Memorial Hall & Recreation Ground
For the Year Ended 31st March 2021
| Voluntary income Grants Received Fundraising Income Donations Received CIL Monies CIL Monies Investment income Interest Received Charitable activities Lettings - Memorial Hall Lettings - Rec Ground Office Rental Flat Rental Miscellaneous Income Other incoming resources Storage Letting Flat Occupant Fee Club Rental |
58108 0 510 |
|
|---|---|---|
| 58618 9500 9500 133 133 11174 0 7000 0 854 19028 400 3072 1665 5137 |
||
10
4 Analysis of Resources Expended
Viscountess Barringtons Memorial Hall & Recreation Ground
Notes to the Financial Statements
For the Year Ended 31st March 2021
Generating voluntary income
| Fundraising Costs Charitable activities Hall Refurbishment Hall Maintenance Oher Maintenance Rec. Ground Maintenance Governance costs Wages Cleaning and materials Water )) Telephone & Broadband Heat & Light Rates Play Equip Improvements& Inspection Software Insurance Licences & Subs Health & Safety Grounds Maintenance Fire Safety General Expenses Audit Fees Equipment Purchased Flat Maintenance SPC Management Fee Tree Work Capital Expenditure Other resources expended Bank Charges Advertising |
0 | |
|---|---|---|
| 11091 1380 0 0 12471 46303 1449 (463) 390 4133 0 100 0 3401 1104 1250 3203 0 64 500 60 0 10097 510 0 72101 108 100 |
||
| 208 |
11
Viscountess Barringtons Memorial Hall & Recreation Ground
Notes to the Financial Statements
For the Year Ended 31st March 2021
5 Fees for Examination or Audit of The Accounts
- 6 Staff Costs
| Independent Examiner Fees | 500 |
|---|---|
| Accountancy Fees | 0 |
| 500 |
|
| Caretaker Wages | 45376 |
- 7 Tangible Fixed Assets
| Balance b/f Balance c/f |
Freehold land & buildings £ |
Other land & buildings £ |
Plant & vehicles £ |
Fixtures & Fittings £ |
Total £ |
|---|---|---|---|---|---|
| 1 | - | - | - | 1 | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| 1 | - | - | - | 1 |
8 Debtors & Prepayments
| 9 | VAT Refunds Trade Debtors Prepayments Creditors & Accruals Accruals Creditors Deposits Held Receipts in advance |
VAT Refunds Trade Debtors Prepayments Creditors & Accruals Accruals Creditors Deposits Held Receipts in advance |
2932 12 401 3345 125 7744 3165 0 |
|---|---|---|---|
| 11034 |
12
Viscountess Barringtons Memorial Hall & Recreation Ground
Notes to the Financial Statements
For the Year Ended 31st March 2021
10 Earmarked Reserves
The funds detailed below are held in earmarked reserves but there are no restrictions on their use. The reserves are used and named in order to identify the intended use of the funds, but the trust can agree to use them to fund any expenditure necessary.
| Fund names | balances b/f £ |
Incoming resources £ |
Outgoing resources £ |
Transfers £ |
balances c/f £ |
|---|---|---|---|---|---|
| Fundraising | 48031 | - | - | 48031 | |
| Grants | - | ||||
| Maintenance | - | 7636 | |||
| Chestnut Tree | - | - | 0 | ||
| Roof Repairs | - | - | 0 | ||
| Total Funds | 48031 | - | - | 55667 |
11 Transactions with Related Parties
The following amounts were paid as remuneration to related parties
| Shrivenham Parish Council Management Fee |
10097 |
|---|---|
13
The following pages do not form part of the accounts
and are included for reference only