## VISCOUNTESS BARRINGTON’S TRUST TRUSTEES REPORT 2020/21
Memorial Hall lettings income (our primary income stream) was down by £28,749 due to the COVID-19 pandemic. Government grants and support from Shrivenham Parish Council have ensured that the Trust was able to stay solvent during this difficult time.
While the Memorial Hall was closed, we took the opportunity to carry out much needed renovation work on the building using funds that had been set aside for this over the years. We refurbished the window frames and painted the outside railings; internal woodwork was painted, and a storeroom was converted into a new meeting room. The latter was achieved using CIL funds received from new developments in the village. At the same time partial rewiring was carried out along with the installation of a new electrical distribution board. All the lights in the hall have now been converted to LEDs except for the Parish Office.
A staff reorganisation was carried out with the division of duties reorganised such that Trust staff took sole responsibility for the Recreation Ground as well as the Memorial Hall.
Overall expenditure was reduced due to the closure of the hall. This resulted in reduced utilities and licence costs. All non-essential expenditure was deferred.
The application for S106 funds to develop the new sports pavilion was approved in November 2020. Legal agreements were drawn up and agreed in March 2021 and the contract signed with the selected developer. Work on the project finally started in April 2021.
Plans for 2021/22 include:
- Completion of the Sports Pavilion project - due February 2022
- Expansion of the MUGA court on the Recreation Ground due spring 2022
- Beginning the phased replacement of younger children’s play equipment. A new slide for toddlers is expected to be delivered in spring 2022
- Development of a 5-year Strategic Plan for future enhancements and renovations to the Memorial Hall and Recreation ground.
**Viscountess Barrington's Trust**
## **Income and Expenditure Account for Year Ended 31st March 2021**
||31st March 2020|31st March 2021|
|---|---|---|
||**Income Summary**||
||46,188
Grants from SPC|36,500|
||**46,188**
Sub Total|**36,500**|
||**Operating Income**||
||52,652
RunningCosts|52,844|
||2,423
Caretaker's Flat|3,072|
||**101,262**
Total Income|**92,416**|
||||
||**Running Costs**||
||118,593
Running Costs|84,780|
||200
Caretaker's Flat|0|
||**118,793**
Total Expenditure|**84,780**|
||||
||**General Fund Analysis**
Opening Balance
Plus : Income for Year
Less : Expenditure for Year
Transfers TO / FROM Reserves
**Closing Balance**
23,200
101,262
(6,587)
124,462
118,793
5,670
**12,257**|12,257
92,416
(825)
104,674
84,780
19,894
**20,719**|
## **Viscountess Barringtons Memorial Hall & Recreation Ground Accounts, Trustees Report & Independent Examiner’s Report**
**Year Ended 31st March 2021**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Index**
## **for the year ended 31st March 2021**
## **Page No(s).**
|3|||Independent Examiner’s Report|
|---|---|---|---|
|4|||General Information|
|5|||Report of the Trustees|
|6|||Statement of Trustees Responsibilities|
|7|||Statement of Financial Activities|
|8|||Balance Sheet|
|9|to|13|Notes to the Financial Statements|
## **Independent Examiner’s Report**
## **To the trustees of Viscountess Barrington Memorial Hall and Recreation Ground**
I report on the accounts of the Trust for the year ended 31 March 2021, which is set out on pages 3 to 13.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- 1) Which gives me reasonable cause to believe that in any material respect the requirements;
- To keep accounting records in accordance with section 130 of the 2011 Act; and
- To prepare accounts which accord with the accounting records comply with the accounting requirements of the 2011 Act
Have not been met; or
- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tim Light FMAAT Lightatouch 7 Hodder Close Chandlers Ford Hants SO53 4QD 24 June 2021
3
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **General Information**
## **for the Year ended 31st March 2021**
Charity Registration Number 300202 Registered Office The Memorial Hall Highworth Road Shrivenham Swindon SN6 8BL Trustees Shrivenham Parish Council Signatory for the Trust Any Two Independent Examiner Tim Light FMAAT Lightatouch
4
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Report of the Trustees**
## **for the Year ended 31st March 2021**
The Trustees present its Report and Financial Statements of the charity for the year ended 31 March 2021.
## **Constitution**
The charity is governed by a Trust Deed.
The Trust is registered as a charity under number 300202
The sole trustees are Shrivenham Parish Council with individual councillors having the opportunity to opt out if they so wish.
## **Objectives and Activities**
For the purpose of maintaining and improving the Memorial Hall and Recreation Ground.
## **Results**
The results for the year are set out in the Statement of Financial Activities on page 7.
## **Trustees**
Shrivenham Parish Council
## **Trustee………………………….**
**Trustee………………………..**
**Dated** ………………………………………………
5
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Statement of Trustees Responsibilities**
## **for the Year Ended 31st March 2021**
Under the Charities Act 2011, the Trustees are required to:
- 1 Keep proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity.
- 2 Prepare financial statements for each financial year which give a true and fair view of the state of the charity's affairs and of its surplus or deficit for the year and comply with the regulations made by the Secretary of State.
In preparing those financial statements, the trustees are required to:
- • select suitable accounting policies and then apply them consistently
- • make judgements and estimates that are reasonable and prudent
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission.
- prepare the financial statements on a “ going concern” basis unless it is appropriate to presume that the charity will continue in operation.
The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
6
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Statement of Financial Activities**
## **For the Year Ended 31st March 2021**
|**Notes**
**Incoming Resources**
**3**
Voluntary income
CIL Monies
Investment income
Charitable activities
Other incoming resources
**Resources Used**
**4**
Generating voluntary income
Fundraising trading costs
Investment management costs
Charitable activities
Governance costs
Other resources expended
**Net Incoming Resources**
Other Recognised Gains & Losses
**Net Movement in Funds**
Balances at 1st April 2020
Balances at 31st March 2021|**Restricted**
**Unrestricted**
**Total**
**Funds**
**Funds**
**Funds**
**2020**|
|---|---|
||-
58618
58618
49641
-
9500
9500
23
-
133
133
202
-
19028
19028
46931
-
5137
5137
4465|
||-
92416
92416
101262|
||-
0
0
1924
-
-
-
12471
12471
14744
-
72101
72101
101887
-
208
208
237|
||-
84780
84780
1187920|
||-
7636
7636
(17530)
-
-
-
-
-
7636
7636 (17530)
-
48031
48301 65561|
||-
55667
55667
48031|
7
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Balance Sheet**
## **as at 31st March 2021**
|**Note**
**Fixed Assets**
7
**Current Assets**
Debtors
8
Vat Refunds
Prepayments
Cash at Bank & In Hand
**Creditors**
Amounts falling due within one
year
9
**Net Current Assets**
**Unrestricted Funds**
Current Year Fund
General Fund
Earmarked Reserves
10|
|**2020**
**£**
**£**
1
1410
3009
0
57530
61949
13918
48031
48031
0
12257
35774
48031|**2021**
**£**
12
2932
401
63356
66701
11034
|**2021**
**£**
12
2932
401
63356
66701
11034
|**£**
1
55667|
|---|---|---|---|---|---|
|||61949
13918||||
|||||||
|||||||
||||||55667|
||||||0
20719
34948|
|||||||
||||||55667|
These financial statements were approved by the Trustees on ………………………………..
………………………………………………… ………………………………………………… Trustee Trustee
8
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Accounts**
## **for the Year ended 31st March 2021**
**----- Start of picture text -----**
1 BASIS OF PREPARATION
**----- End of picture text -----**
## _1.1_ _**Basis of Accounting**_
These Accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005).
## _1.2_ _**Change in Basis of Accounting**_
These accounts were previously prepared on a receipts and payments basis but have been prepared on an accruals basis this year due to the increased level of income.
**----- Start of picture text -----**
2 ACCOUNTING POLICIES
**----- End of picture text -----**
## _2.1_ _**Incoming Resources**_
## **Recognition of Incoming Resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## **Incoming Resources with Related Expenditure**
Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.
## **Investment Income**
This is included in the accounts when receivable.
## **Investment Gains and Losses**
This includes any gain or loss on the sale of investments and any gain or loss resulting from the revaluing of investments to market value at the year end.
- _2.2_ _**Expenditure & Liabilities**_
## **Liability Recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation on the Trust.
## **Governance Costs**
Include the costs of preparation and examination of statutory accounts and cost of any legal advice to trustees on governance or constitutional matters.
## _2.3_ _**Assets**_
## **Tangible Fixed Assets for Use by Charity**
Assets are not normally capitalised. The only asset capitalised by the Trust is that of The Memorial Hall which although insured to the value of £2.1 million is a non-transferable, inalienable asset and is stated at a nominal value of £1.
## **Investments**
Investments quoted on a recognised stock exchange are valued at market value at the year end.
9
**Notes to the Financial Statements**
**3 Analysis of Incoming Resources**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **For the Year Ended 31st March 2021**
|**Voluntary income**
Grants Received
Fundraising Income
Donations Received
**CIL Monies**
CIL Monies
**Investment income**
Interest Received
**Charitable activities**
Lettings - Memorial Hall
Lettings - Rec Ground
Office Rental
Flat Rental
Miscellaneous Income
**Other incoming resources**
Storage Letting
Flat Occupant Fee
Club Rental||58108
0
510|
|---|---|---|
|||58618
9500
9500
133
133
11174
0
7000
0
854
19028
400
3072
1665
5137|
||||
||||
||||
10
**4 Analysis of Resources Expended**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2021**
## **Generating voluntary income**
|Fundraising Costs
**Charitable activities**
Hall Refurbishment
Hall Maintenance
Oher Maintenance
Rec. Ground Maintenance
**Governance costs**
Wages
Cleaning and materials
Water
))
Telephone & Broadband
Heat & Light
Rates
Play Equip Improvements& Inspection
Software
Insurance
Licences & Subs
Health & Safety
Grounds Maintenance
Fire Safety
General Expenses
Audit Fees
Equipment Purchased
Flat Maintenance
SPC Management Fee
Tree Work
Capital Expenditure
**Other resources expended**
Bank Charges
Advertising
||0|
|---|---|---|
||
|11091
1380
0
0
12471
46303
1449
(463)
390
4133
0
100
0
3401
1104
1250
3203
0
64
500
60
0
10097
510
0
72101
108
100|
|||208|
11
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2021**
## 5 **Fees for Examination or Audit of The Accounts**
- 6 **Staff Costs**
|Independent Examiner Fees|500|
|---|---|
|Accountancy Fees|0|
||500
|
|Caretaker Wages|45376|
- 7 **Tangible Fixed Assets**
|Balance b/f
Balance c/f|**Freehold**
**land & **
**buildings**
**£**|**Other**
**land & **
**buildings**
**£**|**Plant & **
**vehicles**
**£**|**Fixtures & **
**Fittings**
**£**|**Total**
**£**|
|---|---|---|---|---|---|
||1|-|-|-|1|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||1|-|-|-|1|
## 8 **Debtors & Prepayments**
|9|VAT Refunds
Trade Debtors
Prepayments
**Creditors & Accruals**
Accruals
Creditors
Deposits Held
Receipts in advance|VAT Refunds
Trade Debtors
Prepayments
**Creditors & Accruals**
Accruals
Creditors
Deposits Held
Receipts in advance|2932
12
401
3345
125
7744
3165
0|
|---|---|---|---|
|||||
||||11034|
12
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2021**
## 10 **Earmarked Reserves**
The funds detailed below are held in earmarked reserves but there are no restrictions on their use. The reserves are used and named in order to identify the intended use of the funds, but the trust can agree to use them to fund any expenditure necessary.
|**Fund names**|**balances b/f**
**£**|**Incoming**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Transfers**
**£**|**balances c/f**
**£**|
|---|---|---|---|---|---|
|Fundraising|48031||-|-|48031|
|Grants||||-||
|Maintenance||||-|7636|
|Chestnut Tree|||-|-|0|
|Roof Repairs|||-|-|0|
|**Total Funds**|48031||-|-|55667|
## 11 **Transactions with Related Parties**
The following amounts were paid as remuneration to related parties
|Shrivenham Parish Council
Management Fee|10097|
|---|---|
13
**The following pages do not form part of the accounts**
**and are included for reference only**