2025-03-31-accounts

ACLAND MEMORIAL HALL

Registered Charity Number: 300137

Report and Accounts for the year 1 April 2024 to 31[st] March 2025

Acland Memorial Hall Hermitage Road Cold Ash Thatcham Berkshire RG18 9JH

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Aciand Memorial Hall On accounts for the year ended 31* March 2025 Charlty no (If any) 300137 Set out on pag•8 I report to the tTUStees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 31103 12025. Responslbilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ wtlh the requirements of the Charities Act 2011 (Ihe ACV). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charty Commission under section 145(5)(b) of the Ad. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in ac￿rdan￿ with section 130 of the Act or the a(zounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reach8d. Signed: Date: lai Nama: Wendy Stanway Relevant profossional qualification{s) or body lif any): MAAT Address: Stable Cottage, Upton Grey Basingstoke RG25 2RE Section B Disclosure Only complete rf the examiner needs to highlight matters of conGem (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018

Give horn brfef detsils of any items that the examiner wishes to disclose. IER OGtober 2018

ACLAND MEMORIAL HALL

Registered Charity Number: 300137

Accounts for the Period 1 April 2024 to 31[st] March 2025

Treasurer’s Report

I have prepared the accounts from the accounting records and from information and explanations supplied to me.

The records are available for inspection.

06[th] May 2025

Signed: Julia Winfield

Acland Memorial Hall Registered Charity Number: 300137

Income and Expenditure Account 1st April 2024 to 31st March 2025

Cash Basis

Income Bank Interest Earned Fund Raising Events Grants Hire Fees Hiring Donations Miscellaneous Income Services Unapplied Cash Payment Income Total Income Total Expenditures Bookkeeping Fees Caretaker and Bookings Costs Cleaner Costs Community Entertainment Consumable Items Equipment purchase Heat and Light Insurance Expense Memberships and Subscriptions Miscellaneous Expense Office Expense Professional Fees Rent and Rates Repairs/Renewals & Maintenance Telephone & Broadband TV Licence Waste Collection Water Website Costs Total Expenditures Net Operating Income Net Income/(Expenditure)	Total
	Apr 2024- Mar 2025 Apr 2023- Mar 2024 (PP)
	1,030.21 635.32 11,981.51 1,280.00 50,718.00 29,312.26 31,407.59 300.00 20.00 -34.00 110.00 0.30
	£ 93,151.98 £ 33,609.21
	£ 93,151.98 £ 33,609.21 2,160.00 2,627.52 6,475.79 6,109.66 2,340.00 2,943.00 899.20 345.44 500.48 319.83 2,762.11 3,239.97 1,165.25 1,211.07 1,190.49 1,021.70 86.04 10.00 33.60 150.00 150.00 100.41 94.87 43,934.82 6,562.09 418.00 504.45 169.50 159.00 739.85 942.49 559.12 296.52 98.14 89.95
	£ 62,618.92 £ 27,791.44
	£ 30,533.06 £ 5,817.77
	£ 30,533.06 £ 5,817.77

Acland Memorial Hall

Balance Sheet

As of March 31, 2025

Fixed Asset Total Fixed Asset Cash at bank and in hand Lloyds Bank NBS 2469536001 Treasurer Plus Petty Cash Total Cash at bank and in hand Debtors Debtors - Hall Hire Total Debtors Current Assets Undeposited Funds Total Current Assets Net current assets Creditors: amounts falling due within one year Trade Creditors Accounts Payable Total Trade Creditors Current Liabilities Deposits VAT Liability Total Current Liabilities Total Creditors: amounts falling due within one year Net current assets (liabilities) Total assets less current liabilities Total net assets (liabilities) Charity funds Called up share capital Funds Share Capital Account Unrestricted Net Assets Surplus/(Deficit) Total Charity funds	Total
	As of Mar 31, 2025 As of Mar 31, 2024 (PP)
	24,316.37 43,579.81 77,252.01 26,221.80 0.00 0.00
	£ 101,568.38 £ 69,801.61 0.00 0.00
	£ 0.00 £ 0.00 0.00 0.00
	£ 0.00 £ 0.00
	£ 101,568.38 £ 69,801.61 0.00 0.00
	£ 0.00 £ 0.00 2,796.94 1,563.23 0.00 0.00
	£ 2,796.94 £ 1,563.23
	£ 2,796.94 £ 1,563.23
	£ 98,771.44 £ 68,238.38
	£ 98,771.44 £ 68,238.38
	£ 98,771.44 £ 68,238.38 0.00 0.00 5,826.60 5,826.60 25,359.49 25,359.49 37,052.29 31,234.52 30,533.06 5,817.77
	£ 98,771.44 £ 68,238.38

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	Day	Month	Year		Day	Month	Year
From	01	04	2024	To	31	03	2025

Section A Reference and administration details

Charity name The Acland Memorial Hall

Other names charity is known by none

Registered charity number (if any) 300137 Charity's principal address Hermitage Road Cold Ash, Thatcham Berkshire Postcode RG18 9JH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Richard Hanks	Chair
	David Silsby	Vice Chair
	JudyConnolly	Secretary
	Rachel Quartley	HonoraryTreasurer
	Maureen Avens	Representative Trustee
	Caitlin Dalgliesh	Representative Trustee	1/4/24 - 30/9/24
	Gillian Hall	Representative Trustee	1/4/24 - 4/6/2024
	June Heaton	Representative Trustee
	Rosie Jardine	Representative Trustee	13/3/25 - 31/3/25
	Jarrod Price	Representative Trustee	30/9/24 - 31/3/25
	Paul Roberts	Representative Trustee
	Michelle Harrison	Non-representative Trustee
	Jackie Roberts	Non-representative Trustee
	David Silsby	Representative of Custodian Trustee (Parish Council)

TAR

March 2012

1

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

None

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Deed of Trust

• (eg. trust deed, constitution)

How the charity is constituted Trust comprising a management committee of volunteers (eg. trust, association, company)

Trustee selection methods All Trustees retire from office at the end of the AGM but then may be re(eg. appointed by, elected by) elected. Co-opted members can be appointed at any regular meeting.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

The Committee comprises voluntary Trustees representing hire groups and non-representative Trustees. Officers include Chair, Vice Chair, Honorary Treasurer and Secretary. Our Custodian Trustee is Cold Ash Parish Council.

New Trustees are provided with the following documents: Our ‘Deed of Assurance’

Document ‘Trustees/Committee Members Responsibilities’ Document ‘CC3 - The Essential Trustee’

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

TAR

March 2012

2

‘The provision of a village hall for the benefit of inhabitants of Cold Ash Summary of the objects of and the neighbourhood without distinction of sex or of political, religious the charity set out in its or other opinions and in particular for use of meetings, lectures and governing document classes and other forms of recreation and leisure time with the objective of improving the conditions of life for the said inhabitants.’

During this period the Acland Hall has continued to provide a venue for social and community activities - regular village groups (both charitable and profit-making) and occasional hires for parties and fundraising events.

The Trustees are aware of and have regard to the guidance issued by the Charity Commission on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

None

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

TAR

March 2012

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Acland Hall has continued to provide a welcoming venue for many kinds of public groups and private gatherings. These include:

• Cold Ash Pre-school

• Cold Ash Parish Council

• Cold Ash Gardening Club

• Cold Ash Women’s Institute

• Ashmore Green Women’s Institute

• Phoenix Flower Arrangers

• Cold Ash Parish Greening Group

• Cold Ash Football Club

• Newbury and District Amateur Radio Society

• Exercise classes including Tai Chi, circuit training, yoga, jump and Pilates classes.

Our resident Pre-school provided around one third of our hire income. Non-regular community gatherings (mostly children’s parties) accounted for a quarter of our hire income. Regular profit-making groups (such as exercise classes) provided a further quarter of our income. The remainder of our hire income was provided by regular non-profit making local social groups (eg. The WI). Non-regular hires were mainly comprised of children’s birthday parties, but we have also hosted film nights, quiz nights, wine tasting, theatre performances, rug and furniture sales and charitable fundraisers. The hall is also used as a Polling Station.

Our financial year to 31[st] March 2025 was a successful one with our hire income at just over £29,000 – down 7% on the previous year. £62,700 of fundraising and grants to finance new cloakrooms made up a large proportion of our income. This left us with a net income of £30,533 compared with £5,800 previous year. This was ring-fenced for the cloakroom renovation work in FY25-26. Our assets in the bank increased by this amount to £98,771 by the end of the Financial Year.

We spent just under £11,000 on cleaning, bookkeeping and Hall Management, 6% less than last year. A further £7,400 was spent on utilities and other running costs (power, heat, rates etc.): down 10% on the previous year – mostly due to falling energy prices and changing our waste supplier. We spent £44,000 on maintenance, renewals and repairs to the building, along with costs related to the new cloakrooms. This compared with £6000 in the previous year.

The hall has again maintained to a high standard. Significant improvements to amenities and the fabric of the building included:

• A new security door lock for our Pre-school

• LED panels to replace the Committee Room’s fluorescent lighting

• New curtains throughout

• double glazed uPVC windows to replace wooden ones in the cloakrooms

• Replacing the felt flat roof over the main hall alcove

• Planning and deposit for cloakroom renovation in FY25-26

TAR

March 2012

4

Section E Financial review BTief stst•ment of the charity's policy on roserves In 2018 our fomal Resep4e Policy was agreed and fomialty adopted as £20,000 This figure was increa￿￿ to £25,000 at our AGM on 2W June 2023. This figure is reviewed annualty. Details of any fvnds materially in deficit None Furthor financial revlew details (Optional Inforniation) You may chooso to include addithThal information. wh8r8 relevant about.. the charlty's principal sources of funds (including any fundraisingl., how expenditure has 8UPPOrted the key ObJ￿Il¥e8 of the chartty: investment policy and objectfves including any ethical investment pollcy adopt8d. Th8 maprity of our is received from Tegular hre groups and children's part￿s. Vle (￿C88￿m￿ racelve fundraising in(x)me from filrn and thealre nighls. Expenditure thi8 year has f(tused on energy eff￿lenCy, thus h8lping to minimise utilty costs and keep hire tharges comFttttive. Our t)88d of Trust states.. "Any sum of cash at ary time belonging to the charrty and not n88d8d as a balance for working purFoses shall (unless otherwise directed by the Chanty Commissioners or the Secretsry of Ststel be invested. Section F Other optional information Section G Declaration Thè trusto08 doclaro that they hav• approved the tru¥t••s' roport al￿•. 81gned on bohalf of the tharlty's IrustO08 Slgnature(sl ///• Full name(sl Position {ag Socrotary. Chair. Qi lkn-ks knr Jut)g c￿L￿LL9 Date JPfWJ 20 TAR Mar¢h 2012