## **ACLAND MEMORIAL HALL**
Registered Charity Number: 300137
Report and Accounts for the year 1 April 2024 to 31[st] March 2025
Acland Memorial Hall Hermitage Road Cold Ash Thatcham Berkshire RG18 9JH
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Aciand Memorial Hall
On accounts for the year
ended
31* March 2025
Charlty no
(If any)
300137
Set out on pag•8
I report to the tTUStees on my examination of the accounts of the above
charity (Ihe Trusf) for the year ended 31103 12025.
Responslbilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordan wtlh the requirements of the Charities Act
2011 (Ihe ACV).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination. I
have followed the applicable Directions given by the Charty Commission
under section 145(5)(b) of the Ad.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
accounting records were not kept in acrdan with section 130 of
the Act or
the a(zounts do not accord with the accounting records
Independent
examinerfs statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reach8d.
Signed:
Date:
lai
Nama:
Wendy Stanway
Relevant profossional
qualification{s) or body
lif any):
MAAT
Address:
Stable Cottage, Upton Grey
Basingstoke
RG25 2RE
Section B
Disclosure
Only complete rf the examiner needs to highlight matters of conGem (see CC32.
Independent examination of charity accounts.. directions and guidance for
examiners).
IER
October 2018
Give horn brfef detsils of
any items that the
examiner wishes to
disclose.
IER
OGtober 2018
## **ACLAND MEMORIAL HALL**
## **Registered Charity Number: 300137**
## **Accounts for the Period 1 April 2024 to 31[st] March 2025**
Treasurer’s Report
I have prepared the accounts from the accounting records and from information and explanations supplied to me.
The records are available for inspection.
06[th] May 2025
Signed: Julia Winfield
## **Acland Memorial Hall Registered Charity Number: 300137**
## **Income and Expenditure Account 1st April 2024 to 31st March 2025**
Cash Basis
|**Income**
**Bank Interest Earned**
**Fund Raising Events**
**Grants**
**Hire Fees**
**Hiring Donations**
**Miscellaneous Income**
**Services**
**Unapplied Cash Payment Income**
**Total Income**
**Total**
**Expenditures**
**Bookkeeping Fees**
**Caretaker and Bookings Costs**
**Cleaner Costs**
**Community Entertainment**
**Consumable Items**
**Equipment purchase**
**Heat and Light**
**Insurance Expense**
**Memberships and Subscriptions**
**Miscellaneous Expense**
**Office Expense**
**Professional Fees**
**Rent and Rates**
**Repairs/Renewals & Maintenance**
**Telephone & Broadband**
**TV Licence**
**Waste Collection**
**Water**
**Website Costs**
**Total Expenditures**
**Net Operating Income**
**Net Income/(Expenditure)**|**Total**|
|---|---|
||**Apr 2024- Mar 2025**
**Apr 2023- Mar 2024 (PP)**|
||1,030.21
635.32
11,981.51
1,280.00
50,718.00
29,312.26
31,407.59
300.00
20.00
-34.00
110.00
0.30|
||**£ 93,151.98**
**£ 33,609.21**|
||**£ 93,151.98**
**£ 33,609.21**
2,160.00
2,627.52
6,475.79
6,109.66
2,340.00
2,943.00
899.20
345.44
500.48
319.83
2,762.11
3,239.97
1,165.25
1,211.07
1,190.49
1,021.70
86.04
10.00
33.60
150.00
150.00
100.41
94.87
43,934.82
6,562.09
418.00
504.45
169.50
159.00
739.85
942.49
559.12
296.52
98.14
89.95|
||**£ 62,618.92**
**£ 27,791.44**|
||**£ 30,533.06**
**£ 5,817.77**|
||**£ 30,533.06**
**£ 5,817.77**|
## **Acland Memorial Hall**
## **Balance Sheet**
## **As of March 31, 2025**
|**Fixed Asset**
**Total Fixed Asset**
**Cash at bank and in hand**
**Lloyds Bank**
**NBS 2469536001 Treasurer Plus**
**Petty Cash**
**Total Cash at bank and in hand**
**Debtors**
**Debtors - Hall Hire**
**Total Debtors**
**Current Assets**
**Undeposited Funds**
**Total Current Assets**
**Net current assets**
**Creditors: amounts falling due within one year**
**Trade Creditors**
**Accounts Payable**
**Total Trade Creditors**
**Current Liabilities**
**Deposits**
**VAT Liability**
**Total Current Liabilities**
**Total Creditors: amounts falling due within one year**
**Net current assets (liabilities)**
**Total assets less current liabilities**
**Total net assets (liabilities)**
**Charity funds**
**Called up share capital**
**Funds**
**Share Capital Account**
**Unrestricted Net Assets**
**Surplus/(Deficit)**
**Total Charity funds**|**Total**|
|---|---|
||**As of Mar 31, 2025**
**As of Mar 31, 2024**
**(PP)**|
||24,316.37
43,579.81
77,252.01
26,221.80
0.00
0.00|
||**£ 101,568.38**
**£ 69,801.61**
0.00
0.00|
||**£ 0.00**
**£ 0.00**
0.00
0.00|
||**£ 0.00**
**£ 0.00**|
||**£ 101,568.38**
**£ 69,801.61**
0.00
0.00|
||**£ 0.00**
**£ 0.00**
2,796.94
1,563.23
0.00
0.00|
||**£ 2,796.94**
**£ 1,563.23**|
||**£ 2,796.94**
**£ 1,563.23**|
||**£ 98,771.44**
**£ 68,238.38**|
||**£ 98,771.44**
**£ 68,238.38**|
||**£ 98,771.44**
**£ 68,238.38**
0.00
0.00
5,826.60
5,826.60
25,359.49
25,359.49
37,052.29
31,234.52
30,533.06
5,817.77|
||**£ 98,771.44**
**£ 68,238.38**|
## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From**|**01**|**04**|**2024**|**To**|**31**|**03**|**2025**|
## Section A Reference and administration details
> **Charity name The Acland Memorial Hall**
> **Other names charity is known by none**
> **Registered charity number (if any) 300137 Charity's principal address Hermitage Road Cold Ash, Thatcham Berkshire Postcode** RG18 9JH
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Richard Hanks|Chair|||
||David Silsby|Vice Chair|||
||JudyConnolly|Secretary|||
||Rachel Quartley|HonoraryTreasurer|||
||Maureen Avens|Representative
Trustee|||
||Caitlin Dalgliesh|Representative
Trustee|1/4/24 - 30/9/24||
||Gillian Hall|Representative
Trustee|1/4/24 - 4/6/2024||
||June Heaton|Representative
Trustee|||
||Rosie Jardine|Representative
Trustee|13/3/25 - 31/3/25||
||Jarrod Price|Representative
Trustee|30/9/24 - 31/3/25||
||Paul Roberts|Representative
Trustee|||
||Michelle Harrison|Non-representative
Trustee|||
||Jackie Roberts|Non-representative
Trustee|||
||David Silsby|Representative of
Custodian Trustee
(Parish Council)|||
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
None
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Deed of Trust
- (eg. trust deed, constitution)
How the charity is constituted Trust comprising a management committee of volunteers (eg. trust, association, company)
Trustee selection methods All Trustees retire from office at the end of the AGM but then may be re(eg. appointed by, elected by) elected. Co-opted members can be appointed at any regular meeting.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The Committee comprises voluntary Trustees representing hire groups and non-representative Trustees. Officers include Chair, Vice Chair, Honorary Treasurer and Secretary. Our Custodian Trustee is Cold Ash Parish Council.
**New Trustees are provided with the following documents:** Our ‘Deed of Assurance’
Document ‘Trustees/Committee Members Responsibilities’ Document ‘CC3 - The Essential Trustee’
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
‘The provision of a village hall for the benefit of inhabitants of Cold Ash **Summary of the objects of** and the neighbourhood without distinction of sex or of political, religious **the charity set out in its** or other opinions and in particular for use of meetings, lectures and **governing document** classes and other forms of recreation and leisure time with the objective of improving the conditions of life for the said inhabitants.’
During this period the Acland Hall has continued to provide a venue for social and community activities - regular village groups (both charitable and profit-making) and occasional hires for parties and fundraising events.
The Trustees are aware of and have regard to the guidance issued by the Charity Commission on public benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
None
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
The Acland Hall has continued to provide a welcoming venue for many kinds of public groups and private gatherings. These include:
- Cold Ash Pre-school
- Cold Ash Parish Council
- Cold Ash Gardening Club
- Cold Ash Women’s Institute
- Ashmore Green Women’s Institute
- Phoenix Flower Arrangers
- Cold Ash Parish Greening Group
- Cold Ash Football Club
- Newbury and District Amateur Radio Society
- Exercise classes including Tai Chi, circuit training, yoga, jump and Pilates classes.
Our resident Pre-school provided around one third of our hire income. Non-regular community gatherings (mostly children’s parties) accounted for a quarter of our hire income. Regular profit-making groups (such as exercise classes) provided a further quarter of our income. The remainder of our hire income was provided by regular non-profit making local social groups (eg. The WI). Non-regular hires were mainly comprised of children’s birthday parties, but we have also hosted film nights, quiz nights, wine tasting, theatre performances, rug and furniture sales and charitable fundraisers. The hall is also used as a Polling Station.
Our financial year to 31[st] March 2025 was a successful one with our hire income at just over £29,000 – down 7% on the previous year. £62,700 of fundraising and grants to finance new cloakrooms made up a large proportion of our income. This left us with a net income of £30,533 compared with £5,800 previous year. This was ring-fenced for the cloakroom renovation work in FY25-26. Our assets in the bank increased by this amount to £98,771 by the end of the Financial Year.
We spent just under £11,000 on cleaning, bookkeeping and Hall Management, 6% less than last year. A further £7,400 was spent on utilities and other running costs (power, heat, rates etc.): down 10% on the previous year – mostly due to falling energy prices and changing our waste supplier. We spent £44,000 on maintenance, renewals and repairs to the building, along with costs related to the new cloakrooms. This compared with £6000 in the previous year.
The hall has again maintained to a high standard. Significant improvements to amenities and the fabric of the building included:
- A new security door lock for our Pre-school
- LED panels to replace the Committee Room’s fluorescent lighting
- New curtains throughout
- double glazed uPVC windows to replace wooden ones in the cloakrooms
- Replacing the felt flat roof over the main hall alcove
- Planning and deposit for cloakroom renovation in FY25-26
**TAR**
March **2012**
4
Section E
Financial review
BTief stst•ment of the
charity's policy on roserves
In 2018 our fomal Resep4e Policy was agreed and fomialty adopted as
£20,000 This figure was increa to £25,000 at our AGM on 2W June
2023. This figure is reviewed annualty.
Details of any fvnds materially
in deficit
None
Furthor financial revlew details (Optional Inforniation)
You may chooso to include
addithThal information. wh8r8
relevant about..
the charlty's principal
sources of funds (including
any fundraisingl.,
how expenditure has
8UPPOrted the key ObJIl¥e8
of the chartty:
investment policy and
objectfves including any
ethical investment pollcy
adopt8d.
Th8 maprity of our is received from Tegular hre groups and
children's parts.
Vle (C88m racelve fundraising in(x)me from filrn and thealre nighls.
Expenditure thi8 year has f(tused on energy efflenCy, thus h8lping to
minimise utilty costs and keep hire tharges comFttttive.
Our t)88d of Trust states..
"Any sum of cash at ary time belonging to the charrty and not n88d8d as
a balance for working purFoses shall (unless otherwise directed by the
Chanty Commissioners or the Secretsry of Ststel be invested.
Section F
Other optional information
Section G
Declaration
Thè trusto08 doclaro that they hav• approved the tru¥t••s' roport al•.
81gned on bohalf of the tharlty's IrustO08
Slgnature(sl
///•
Full name(sl
Position {ag Socrotary. Chair.
Qi lkn-ks
knr
Jut)g cLLL9
Date
JPfWJ 20
TAR
Mar¢h 2012