Basildon Village Hall and Recreation Ground Registered Charity No 300115
AGM Agenda – 4th August 2026, 7:30pm
1. Welcome and Apologies
The Chairman opened the meeting.
2. Chairman’s Report
Thanks to our trustees for another year’s service to the Village Hall. It can be a thankless task at times but one that is of real importance to the residents of Upper Basildon who have used the Vilalge Hall in significant numbers over the last year. Thanks for all your efforts.
Over the past year there have been changes to the make-up of trustees. We’ve lost two, Jenni and Len, who were trustees for a number of years and made a big contribution with their day-to-day expertise. I’d like to place on record the thanks of both myself and my fellow trustees for their commitment and whilst losing Jenni and Len was a blow, there’s been good news in the shape of Steve joining our group. As a recent retiree, Steve has kindly offered to get involved with some of our projects and day to day challenges and will be a really positive addition to the group.
Elsewhere, Sarah has continued to do a fantastic job od keeping the village hall running on a day to day basis. Again, the trustees would like to place on record our thanks for all of the work that Sarah has done.
Over the past year, our finance’s have continued on the relatively even keel that we’ve had in previous years. Our investment portfolio hasn’t performed as well as we’d like and those managing the trust have taken steps to improve the situation through various changes which I’ve shared with trustees via email.
Looking at the finance data provided by Sarah, we can see just over 10K worth of bookings for the year to date with a split of 6K and 4.5K between existing and new bookings. Hopefully, this will continue into the rest of the year.
Moving on to highlights for the year – we’ve improved lighting, cleaned up the outside of the building, fixed heating systems, replaced fences,
worked on kitchen improvements and responded to various day to day issues quickly and efficiently. Over the coming year, we’ve flooring to move forward with and I’m hoping we’ll continue the conversation regarding energy efficiency and look to balance cost with longer term benefits.
3. Accounts
The Accounts were reviewed, confirmed signed off by the auditor and accepted following a vote by Trustees. The Chairman placed on record his thanks to the auditor for their work.
4. Election of new members to Board of Trustees
No new members were elected; it was noted that Steve Croker had joined earlier in 2026.
5. Resignation of members from Board of Trustees
No resignations were made; it was noted that during the year two trustees had resigned and the Chairman placed on record his thanks to Len and Jenni.
6. AOB
The Chairman confirmed that he planned to focus on the admin side with the help of another trustee. Following discussion, Ian Parsons agreed to take on the position of Chairman for the upcoming year.
Attendees – Ian Parsons, Steve Croker, Robert Greasley
Charity Name No (if any) Basildon Village Hall and Recreation Ground 300115 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2025 31/12/2025
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 110 1 814 420 784 8 662 14 444 770 1 235 5 459 826 11 494 200 46 218 - - - 46 218 60 15 589 4 256 1 064 1 511 2 348 180 525 9 356 8 020 326 - 468 42 767 - - 42 767 3 451 157 859 161 310 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - 25 798 25 798 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 110 - 1 814 420 784 8 662 14 444 770 - - - 1 235 5 459 826 11 494 200 46 218 - - - 46 218 60 15 589 4 256 1 064 1 511 2 348 - 180 525 9 356 8 020 326 - 468 42 767 - - - 42 767 3 451 |
Last year to the nearest £ |
| Gifts and Donations | 110 | 260 | |||
| Government Grants | - | ||||
| Hall Hire: | 1 814 | 1 964 | |||
| Commercial Hire | 420 | 650 | |||
| CommunityOrganisations | 784 | 787 | |||
| PartyIncome | 8 662 | 5 605 | |||
| Regular Hires | 14 444 | 14 826 | |||
| Weddings | 770 | 1 370 | |||
| Other | - | ||||
| Outdoor Space Hire: | - | ||||
| Car Park | - | ||||
| Pitch Hire | 1 235 | - | |||
| Solar Power Receipts | 5 459 | 5 233 | |||
| Bank Interest Received | 826 | 1 211 | |||
| Investment Income | 11 494 | 843 | |||
| Other Income | 200 | 45 | |||
| Sub total(Gross income for AR) |
46 218 | 32 794 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | |||||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| 32 794 | |||||
| Bank Charges | 60 | 60 | |||
| Bookings/Cleaner/Treasurer | 15 589 | 14 489 | |||
| Cleaningand Materials | 4 256 | 1 662 | |||
| Council Tax | 1 064 | 411 | |||
| Dues and Subscriptions | 1 511 | 1 154 | |||
| Insurance | 2 348 | 4 529 | |||
| Investment Loss | - | ||||
| Professional Fees | 180 | 180 | |||
| Waste Collection | 525 | 1 251 | |||
| Repairs and Maintenance | 9 356 | 4 875 | |||
| Utilities(Light,heat,water) | 8 020 | 8 173 | |||
| SundryExpenses | 326 | - | |||
| Movement in deposits | - 468 | - | |||
| **Sub total ** | 42 767 | 36 784 | |||
| A4 Asset and investment purchases, (see table) |
|||||
| Capitalpurchases | - | ||||
| - | - | ||||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| 36 784 | |||||
| 3 451 | - 3 990 | ||||
| - 183 657 |
- | ||||
| 157 859 | 187 647 | ||||
| 161 310 | 187 108 | 183 657 |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Current Account - Cadcaf CAF Unrestricted Account Redmayne Bentley Investment Account Details Details Village Hall Details Deposits Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 8 602 - 37 814 114 894 25 798 161 310 25 798 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Restricted 755 676 - - - - - - - - Fund to which liability relates Amount due (optional) General 283 - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
2
| Reporttothetrusteesl membersof |
BasildonVillageHall and Recreation Ground | BasildonVillageHall and Recreation Ground | |
|---|---|---|---|
| Onaccountsfortheyear | 31December2025 | Charityno | 300115 |
| ended | (ifany) | ||
| Setoutonpages | 1-2 |