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2024-09-30-accounts

'BÈRKSHIRE FEDERATION OF YOUNG FARMERS, CLUBS THE BERKSHIRE couNfYFEDERATION OF YOUNG FARMERS? CLUBS TrUSTEES? ANNUAL REPORT & Fll¥ANCIAL STATEMENTS FOR ThE YEAR ENDED 30th Septembcr 2024 INDEX TO THE FINANCIAL STATEMEKTS Trustee$, Annual Report Report of the ExamiIi¢r Receipts and Payment Account Statem¢nt of Assets & Liabilities Appendices: Notss to the Financial Ststrynents Annual Return of Membersbip

BERKSHIRE FEDERATION OF YOUNG FARMERS, CLUBS TRUSTEES, ANNUAL REPORT For the year end￿ 30th S¢pt¢mbe¥ 2024 LEGAL & ADMINISTRATIVE INFORMATION Charity Name: The Berkshi￿ County F¢d￿all0￿ of Young Farn￿￿ Clubs Other names by which the Berkshire Young Farniers ChArity Is known: Berkshire YFC Charity Comrniyjion Rwgtsred No: 31Kb104 Charhy's Prlnclpal Addrt8s Unit I, South Stsnmore Stable& Stsnmor4 Beed0￿ Newbury. Berks. RG20 8SR Charity's Governing DoeumeDt Constitution last amended and dated 2111112021 Charity'8 Objects: a) to adva￿¢ th¢ education of young members of the public at large in agriculture. home ¢raft5, eoimty life and related subjects. b) in the intercsts of so¢ial w¢lfare of such members of the public to provide and promote the provision of facilities for the recreation and other leisure titne occupations. being facilities which will improve their conditions- of life and will assist in the development of their spiritual and mentsl capacities, self reliance and individual responsibility so that they may to f￿1 n]aturity as individuals and memlm of the community. Inv¢8tmeDt Powerj: The cbarity's investment powers are now o)nfeThed by the Trustees, Act 2000. Presldent: Mrs Clare Killen Life Vlce Presidents: Mrs L Bendall. M Bowd¢ffj E Bracey. Mr A Cooper, Miss M Fallon, Mr P Harro(L Mr D Hodge, Mr A Kimber, Mr M. Kimber, Mrs C Miller, Miss C PlanK Mr R PlanK Mr D Potter, Miss A Snelling and S Stanley. Vi¢¢ Presidents: Mr S Acknill, ￿ P Bendall, Mr D Bowyer. Mr S Carter, Mrs E Collins, Mrs M Dentoo Mrs H Donaldso￿ Mrs C Grabam, Mrs A Harro¢ Mr M Hathaway, Miss L Hayward. Mrs L MatejiceL Mr J Miller, Mr J Monoghan_ Mr A More. Mr R OsRood Mr S PalleL Mr N Perry. Mr C PAyD¢r. Mrs A_ Smitm Mr C Walter4 kn J W￿terS, Mr P Walters. Mr & Mrs R Watts, Mr C Webber, Mrs J Well4 Mrs C Wes¢ Mrs S Whiting, Mr A Wickens and Mr & Mrs P Woodley Office Admlnistrator: Honorvdry Treasurer: Mr Steve Ackrill Couneil Member: Miss Emma Freeman Effi¢ieney Judges: Mr A Kimber & Mr P Cooke Member Clubs: Bradfield, Newbury, Shefford and Wm(Lsor & maidenhe￿ YF Clubs. Examlner of the Aeeounts: MTS Jane de Courcy

BERKSHIREFEDERATION OF YOUNG FARMERS, CLUBS TRUSTEES AND GOVERNANCE The Executive Committee Lxjnsists of electsj and ctFoptsl memb¢r4 the majority of whom are ov¢r 18 years of a8¢ and who ar¢ Tnjsttts of the charity. Those people who served ￿eart1ve committee membets duritig the period covered by this repo¢ and not listed I￿Ve, were as follows: Miss N CIwym8￿ Mr B Collins. Miss E Freema￿ Mr I Jermey. Mrs A Keabl4 Mr E Keable, Mr A I￿Wr￿, Mr J Mannin& Miss C PlanK Miss R Reynolds, Mr S Ros¢, Mr J Sewell, Miss A Snellin& Mrs S Stanky, Mi%8 G Tu8g¢y. Mr S Webiw. Mi&s Z Webb¢r. Mrs C Wc5t and Miss F Waite. Any Executive Committc¢ m¢mbcr und¢r 18 years of age is not entitld to vote on m8ttsr¥ which affe¢t tho manag¢m¢nt of the Charity. M¢mb¢rs of the EX￿1Ve Committee 8re appoiDbJ as follows". Elected memb¢rs- ¢ach Member Club ele£ts annually. three r¢pre5¢fktativ¢& (me of such representstives SI￿11 bc a Member of a Youn8 Farners. Club und¢r twenty ¢I￿t ye8rs of age. co.opted memborn-tho Ex¢ctrtiv¢ Committee may ¢JFopt ts such Fwisjl as they may think fi¢ Yeprescntstiv¢s of grAnt aiding bodi¢$ and other orgaDisations 8nd individuals int¢rest&J ill the YF Movem¢nt ID the county. The President is ex-officio. a memt*r of the Executive Commilt¢e. Th¢ Ex¢Gutive Committe¢ has on obligation to meet 8t least three times a year (in pra¢tise therE are nornially Seven me¢tin8s a year) and to carry out thc objc¢ts artd manage th¢ affairs of the County Federation subject to aoy decisions given to it by a General Meeting. The Executive Committee h&8 th¢ ￿￿er 8nd obligation to annually apwjint a Chairman. Vi¢evChAirn18n and Treasurer from amongst its members. Th¢ Executive Committee also has the pow¢r to appoint remunernte such employ¢¢$ and agertts (not in¢luding any of its own members) as it thinks fft. A Staff Manag¢ment Committ¢e consists of the Chairman. Vice£hairnIa￿ Tre8surer and at le8St two p￿1¢ with experi¢nce of ￿aff ¢mployment. The Executive Committee currently delegates th¢ day-tcAay operations of the Federntion to one p8rt time member of staff. The member of staff is responsible for, but is not ¢x¢lusive to, OTg8nising raisin8 and ¢baritsblc events, produ¢in8 promotional material and attending promotional ¢vent& attending 8nd recording miDUtes of meeting administrating membership on behalf of Member Clubs and editing and distributing a Federntion newsletter that keeps Member Clubs infonned of Federation business. Tho Fed¢ration has an obligation to hold an Annual G¢neral Meeting within thr￿ months of the t¢rn)ination of its fIn￿claI year. The business to be transacted includes the adoption of an Annual Report and Ststement of Accounts. the election of a President and Vi¢e-Presidenrfs), the appoiniment of an Examiner and the Presentation of th¢ Annual Rettsrn of MembeTship. ActiTr4tles and achlevements. The Federgtion. in pursuit of its objects. Continues to offer trainin& ￿)CIal &ctiviti¢s, Com￿lti0nS and fim to any young pffson who is int¢rtsicd in th¢ countrysidt ond relgted wbJ"ects. The Member Clubs which the Federntion seryes. consists of members as￿ from 10 to 28 althou￿ the people who a¢tually help run the Clubs are ag¢d from 10 upwards. Each club is responsible for arranging its own programme of events with meetings on a weekly or fortnightly b￿ls. Tr activitiffj which range greatly, are geared towards the clubs. objects which are wnsistent with tho% of the Fgdmtion. EJampleg of s￿ifiC adiviti¢5 inGlud¢ public speakin& quizz¢s. farni walk& craft evenings. speaker& visits to placeg of interest and sp)rts. Some of these are organised by the F¢d¢ration. Each individual member of the F￿eratIon'S M¢rnb¢r Clubs has the opportunity to comrth in County Comp¢titions subj¢ct to wiThnin& progr￿ on to South East Area and Nation81 Finals. The Federation continues all ye4r Tound with its efforts to rnise its profile and that of Mcmixr Clubs. Signifi¢8nt driv¢s to raise the Profile of Berkshire Young F8rniers occurs at PIou8bing Matches and local Farn Open Days both of which are open to the public. Th¢ County Federation also ende&vour5 to supFx)rt Member Clubs in undertaking their own promotional events. As ever the Foderalion 15 indebtsj to the generosity of 8 wid¢ range of sponsors and donors. The Federation valuw all its sponsors and donors re 8ardlc5s of the level of financisl contrtbutiott they make. Recognition mu8t 0150 be giv¢n to all th¢ volunteers who hllve served the Federntion over the p&rf year. The ry)niinue4J ¢xist¢nc¢ of the FedeT8tion is v¢ry much dependant the volllntsry s¢rvic¢s thot 8SSOCi8testo Ihe FeAlffation sKovides.

BERKSHIRE FEDERATION OF YOUNG FARMERS, CLUBS To c4)ncludc, the Executive Committee's major plans for the CiJnin8 year in¢lude the following: * to continue to work towards achieving greater MeM￿[Ship in Memiw Clubs * to wntinu¢ ts tsk¢ on iM)ard the thalleDges s& by the Nati(xthl Fthration of Young Farnier8' Clubs. including child prOt￿tIon i&8ue4 health and safdy issues aJMI any matters raigd by Nattoll￿ Council. POLICTES Reserves Policy The restricted funds of the F￿erntlon repr￿t the value of cups aDd trophies aDd th¢ Lord Sieff Fund. The cups and trophies serve a conttnuing PUnK>se in rewarding young meMb￿S who t*nefit from the Fed¢ration pursuing its obj¢¢ts. The restrithd Lord Si¢ff Fund (see ￿t making ￿lLeY klow} is CUTrffltty managed with a view to making awards that equate to th¢ donations and investment returns that the trust Ye￿iveS. Thi5 policy will allow the fimd to continue to exist and allow individual members and Member Clubs to benefit OV¢T a long period of tffime. The F¢dcration'$ unrestrthd funds have ac¢umulated over a number of years. These funds held by the Federation with a view to m8intsining 8 prudent level of reserves that Ll)uJd be utilis¢d in the eve4rt of a bad owating year. Grant Making Policy The grant making fimction of the Federation is in the main wrdinat¢d from the restrictsj L￿rd Si¢ff Fund. The Lord Sieff Fund may be (and is) onty used to mak¢ grants or loans to individual members of Member Clubs or to M¢mber Clubs for specifi¢ projects of ￿ educational or personal developmcnt nature. Inv¢sttnent Policy The Federation's invthent assets represent amounts invested in COIF Charity Funds. The int¢ntion is to maintain OT increas¢ reserves, which the F¢derntion can use to pursue its charitsbl¢ objects. Review of Major Rtsk5 Exe¢utive Committee members Tegularly review th¢ Federation's financial risks at Executive mtttin8S. DECLARATION I declare, in my capacity of charity trustee. thaL' The Trustees have approved the report abov¢. and Have authorised m¢ to sign it on their behalf. /] Mrs C Ktllen - President & Trnstee DAt•

BERIty]R- BFEDERATION OF YOUNG FARMERS, CLUBS REPORT OF THE EXAMINER TO THE TRUSTEES OF THE BERKSHIRE couNrY FEDERATION OF YOUf4G FARMERS. CLUBS On the Finatici81 Statements for the year ended 30th Septeniber 2024 Set oth pages five to ell￿1 RespectAve responslbllitid of trustees #Dd exgrnlner The tharity's Injstees are ffspousible for the prcparthon of the ac¢outtts. Tr dwity's ttustees c4psider that ￿ audit is not required for this year (under 8ection 43(2) of the C1w￿e$ Act 1993 {the A¢t) and that 80 eXami￿tion is neede It is Try Yesponsibility to.. Exan)ine the a¢counts (un&r $￿tiOll 43 (3) (a) of theAct) Follow the prc<edures laid down in the G¢n¢r81 Dircrti¢)ns given by the Charity Commiuion¢rJ (under section 43 (7) (b) of the Aet). and State whether psrticular matt¢ts have come to my attetitko BASIS of evminer's $tAtement My examinatsoJ was caTri¢d out in accord￿¢¢ with General DirxtiODS given by the Charity Commissioners. An examination illcludes 4 revivw of th¢ ac¢ouotÈDg records kept by the c1￿7ty and a comparison of the financial statNnents presentd with thos¢ records. It 8150 includ¢s COT]siderntion of any unusu81 I￿rnS or disclosures in the fw8ncial stat¢ments. and s¢ekJng explanations from the In￿ concerning any s￿h mat¢¢rs. The procedures undertakcn do not provide all the evidence that would be required iu 4Th audAL and cotts¢quently I do not express an audit opinion on the accounts. Exthiner's statement In connection with my examinatio￿ no matterhos eom¢ to my attrntion; (l) Ythich gives me reasonable cause to E¢li¢ve that in aty material res[￿￿ the requirements; • to keep accountitig recor& in accordance section 41 of the 1993 Affj and * to prepare accounts whicb accord with the accotsnting rKords alld comply with the accounting requirements of the Act have not been meL or (2) to wbith. in my opillio￿ atielliion sbould b¢ drawn in order to eDable a proper ulld¢ThtaDdin8 of th¢ a¢¢ounts to be reathed. Mrs J de Courcy

BERKSHIRE FEDERATION OF YOUNG FARMERS, CLUBS RECEIPT8 AWO PAf4EMTS ACCOUI Totsl FundB Fund• FuTrdb 2023 Donakn$ 1,04&71 1,043.71 588.81 398.10 520.99 Affllkglcrt F TraJw4 IC￿) TraI￿r¥ Istaff & Oknl compet51￿$ Op•r•llng •cUvlll• to gqn•rat•lun Ét8 {Gr8￿ tYl 2fX) Club.. lurrkn 8011- Oct 2023 F￿r• l Mu Ewi Ctyjnty Fayr•l Mvolc E%ent 20rJ Ctyjnty Fayr•l Must 2024 County Fund Rl$kn.' c￿jb8 In￿lm•￿t Incom• r•G•lpt• Interest r￿ &rnCn￿ YFC 4hwethwbJ Olhv r•c•lF Y•8r Bwk 4M2.17 431.30 4.882.17 431. 3267.81 422.88 180.00 1.61& 1.157.t4J 4.941(Kl 1.818.t 1.157.Lb) 4.941fy) 1,820.00 1.13e.00 2,470.00 $9.144.02 51,9B3.63 51.983.53 4.335.19 Mr4 4,496.33 13.06 13.00 2020.27 1.322.Lh) 1.322.00 C•ryy- 2024 ILLd Slryffj 2025 (Loid Skryffj 891.JS 891.88 1,120.00 750.15 3,816. 2.CpX).CK) Ca￿(8￿8rTr￿1 I AGM Mllcexan￿I Mon1 trcth R••thJ hYFC Tothi R•c•lpts 3,816.00 2,1)00.fy) fOO.QO Is.00 1,620.00 15. 19113 131. P•ym•nts EY•ntJ IGrnnd Dr￿ kn¢ kntt•ry It¥ml ENntS (M18cI c￿rnty Cvp ÉrJr•%4 Yw Book Co• Counlry Foyr• + Musk Event 2023 Couniry F•yr• * Must Eveni 2024 Country Fayrn+ Muth Evenl 2025 8811- tjct 2023 Charltsbl• piym•nts 11 Or•¢bt• pald Indlvhau81 grarts CR81 DBS ch8¢ks 111 Ch•rStsbh 4¢tl¥ltl• NFYFC affiliauoi (￿. IM + FAW Cgunty LJJ S•Lgrf08 aré Stsff c4 C￿P T￿[nIr￿j 1111 Support eo•ts 234.60 4ts).09 234.80 219.80 138.00 385.00 1.036.90 38,719.19 4.014.00 9.th) 1,318.20 1.318.20 35.8r4.74 35.672.74 &025.00 0.028.C•) 1,050.00 220.Q) 17.15 688.34 77.87 17.15 .57&74 8,578.74 4.768.02 15.941.88 6.707.95 15,941.88 8,357.85 13.122.04 5.870.00 1.891. 1,ec¢.L¥J 1.8Tr).(XJ R•nl olLrKk up 1.399.82 292. 288.08 203.48 330.61 203.46 336.61 l h•gqm•nt4nd Odmlnhtr￿0A Annual Meeti Is￿ &OffK8rl Wob Sita (Hwtkng Oth•r paym•#ts 8ank Chary 162.29 1.329.44 16229 1.329.44 227.34 20&00 1.480.35 61.60 4.831.50 Purchase ofwop SEAL 518.99 2trJ.110 15 518.99 15.(W) Totsl p￿ents W•t Rec•lWtym¢nts 25ZOO 980.00 1136&38 33173 76 79,8B6.11 -s￿63￿ CMh Fund• Brouoht 1•tO￿2¥ f07JKfd C￿h Fund¥ Carrl•d Jljth S•pt>)24 8423152 079.1# IM•YL

U<SHIRE FEDERATION OF YOUNG FARMERS, CLUBS STATEAENT OF ASSETS & LIABILITIES 2022 Curr•nt Value Curnt Valuo Curr•nt Valu• A8•0ts Retslnod For Th• F•d•rallon own u Cups and Troph￿ { 2013 valuation ) Laptop PC12016 value as new ) Office Printer (2020 value as new I 3 x Branded 6m x 3m Gazebos { 2023 valu8 as ) County Display Board812023 value as ) New Laptop12024 value as nff4Y ) 24.290.￿) 24,29).00 69.67 24.290.00 92.89 62.44 35.12 3.387.82 235.80 518.99 28.467.73 4,517.10 314.40 29,238.00 24,445.33 oth•r fknn•tary A••ots Ex-Bra¢knell YFC 450 Lioyds Shares (44.37p In 2023) { 41.39p in 2022) Debtors 58.80p por $harn 246.60 199.67 186.28 Ca•h Fund• Lord Sieff Nation81 Sawngs Bank Deposit Account Lord Sieff Current Account Current Account Ball ( current Account - fvnds in hand for future ent ) County Fayre Account Deposit Account- Reading Snr+Jnr Funds lft TTUSt Temi deposll - Reading Snr+Jnr Funds in Trust 11.555.23 87.327.67 41,057.29 18,498.02 11,465.51 82,992.48 44,340.48 19,953.61 1,420.00 972.00 4,959.40 11,455.85 65,218.10 44,567.43 38,244.99 4.020.00 14.98 10 500.00 172,971.19 5,000.¢)O 4,929.84 166,104.48 187,416.21 Retained Asse18 Shares Recelvabl8s (Current Account) Receivables {Country Fayre Account) Total A•sets 28,467.73 246.60 29.238.00 199.67 1,631.34 14.00 197 187A9 24,445.33 186.26 4.79 192,052.69 201.686.52 Llablllti Amounts due WTthin one year (Current Account) Amounts due wthin one year (LO￿ Sieff Current Account Not Fund• 4.278.33 2,262.71 1,820.00 193 304.78 197 407.19 192.052.69 Allocatlon of N•t Fundo Unrestricted Funds Restricted Funds & Assets 105,565.&q 103,300.72 91,841.83 gx),ClJ4.06 197 7 19 193 304.78 106.467.88 85,584.71 192 052.59 Approved on beh8lof all tru8tees.' Mrs C Ki11on- Presidènt & Trustee /J 1,,/20 15- MrA lQmber- Thj

-BERKSHIRE FEDERATION OF YOUNG FARMERS, CLUBS For the year cndcd 30th S¢ptetuber 2024 Aeeollnting Polide4 Actounting ConventloD The financial statements have i￿1 preparryl in all material resP￿ts on a receipts and payment b&%is in accordance with applicabb AccountirAg Stsndard5 and the Stst¢mfflt of RerA)mmentsJ PraL#ise {2000) issued by the Charity Commission. b) Current Value of A98ets The Current value of th¢ assets retsiti￿ for the FpAleration's owo use been deterniioed by writin8 do￿ the value of ¢a¢h asset over its estimated useful lifr. The 2013 office ￿ wa5 replwxd in 2016 with a laptop pc. This was to aid the County Organiser in ting able to fillfil the fl¢￿7)il1ty of the role and deliver lJainin8. Th¢ va]ue given in the asset list for the 202112023 accounts equates to the purchase price less depreciation to dats. calculatsj on a less 250/0 annual basis. A ￿placement for the 2016 laptop wa8 purchas during the year, the value 8iV¢D in the assets list in 2024 equates to th¢ pUrth￿ price. Printer Th¢ value given equates to th¢ 2020 purchase priLY less depreciation to date, ¢al¢ulated on a less 25Yo annual basis. Offi¢e equffipment No current value assign4 thougb seNiceabl¢ not ¢onsid¢ffd to be worth more than negli8ible scrap valuc ( Ilmited tr) just a filing ￿Inet and shelf unit ) Gazeb08 Three - 6m x 3m Berks branded 8azebos weff purchased durin8 2023 for use at the County FayTe and any other shows th¢ Federation attends. The value given in the assets list equatcs to the 2023 pu￿haS¢ price less depreciation to da￿ ¢Al¢ulatrA on a less 250/0 annual basis. Display Boards New display boards were pur¢hased during 2023 to better promots the Federation at various events throughout the year. The value given in th¢ 8ss¢ts li5¢ ¢quates to the 2023 purchase price I¢s5 depreciation to dat4 ¢&lculated oll a les5 25Yo annud basis Only assets witb a cost of over £100 are reCo￿lS¢d as assets retained for the Federation's own u8¢. No record is made of the Federation's stock of branded mer¢P￿id]se or stationery SUDDlies in the statement of L4se and ilabllitfes on the iwis that such st￿k does not have a material nes realisable value. c) Taxatlott Statuj Th¢ F¢d¢ration is a regist¢rfyJ c￿lty 8nd therefore is ¢x¢mpt from taxation on its income and gains arisin8 in the United Kingdi)m. d) Cllps Trophle The Cost of the Fd¢r8tion's Cups and Tro[￿leS is unknown and therefoff no lustoric cost is included in the statsment of ￿s¢tS and liabilities. The ctrnt value of the cups and trophies is baseAI on the most rryxnt valuation out for insur&nce purposes (2013). DontioDS Donations of capital assets are recorded io the statement of at their cutrent value. No cost is assi8ned to such donated &ss¢ts.

BERKSHIRE FEDERATION OF YOUNG FARMERS, CLUBS 2. FuDdrntsing and events ineom Income Ticket s&lcs (in 21Y23 Ttcket Sales Table sponsorship Exp¢nditsre Venue d¢tM)sit (WL 2023 ￿￿]rtts) £lO(K) £5025 Venue £2,420 £4,235 £ 200 £6025 Total £7.362 Profit £lJ37 Grand Draw. JDwme Draw Tick¢t salos EI￿nall￿ £150.00 £ 64.80 £1,818.(Ki TiGket ￿}ntIng Lottery Li¢en £234.80 Totsl £1.818.IXI Proflt £lJ8320 Country Fayr¢ + m￿1¢ Ev¢nL Ineome ExpeDditsr¢ Trade Catering Concessions £ 5.187.80 £ 2.280.00 £11.937.33 £ 3,585.00 30.00 £14,901.69 £14.091.71 14.00 V¢nue + Marquee hire £ 8,219.41 £ 4,639.70 £ 8,815.63 £ 2.719.00 £ 4.044.00 £11293.(K) Sponsorship Spon3orshipikn2023 Gat¢ Music Event Sundries AttrnCtiODS Aurnctions (Ju 2023 a0¢O￿ts) Music Event Totsl £52.027.53 £39,730.74 Profft- £12296.79 3. TRANSAcrtONS WTfH TRUSTEES In the nomal cours¢ of its busin¢￿ th¢ FederntiOD may ent¢r into tr8nsactioDs with 50m¢ of the trustee5 of the Federntion. Th¢ Federation also received income from a number of trwths who t￿k part in Fed¢ration fimd raising a¢tiviti¢s (e.8. 200 Club). The amouThts involved are neither ti￿la1 to the Fethration or the T￿￿5 conc£rned. In pursuing its objects the F¢deration indir￿Y beneffts some of the of the FedffBtion. Th¢ trustees concerne(L as members of th¢ mem1￿r Clubs which th¢ Fed¢ration serv&8 under its objed4 are entitloj to rec¢ive such benefrts as part of a wid¢r ben¢ficiary ¢18&