'BÈRKSHIRE FEDERATION OF YOUNG FARMERS, CLUBS THE BERKSHIRE couNfYFEDERATION OF YOUNG FARMERS? CLUBS TrUSTEES? ANNUAL REPORT & Fll¥ANCIAL STATEMENTS FOR ThE YEAR ENDED 30th Septembcr 2024 INDEX TO THE FINANCIAL STATEMEKTS Trustee$, Annual Report Report of the ExamiIi¢r Receipts and Payment Account Statem¢nt of Assets & Liabilities Appendices: Notss to the Financial Ststrynents Annual Return of Membersbip BERKSHIRE FEDERATION OF YOUNG FARMERS, CLUBS TRUSTEES, ANNUAL REPORT For the year end￿ 30th S¢pt¢mbe¥ 2024 LEGAL & ADMINISTRATIVE INFORMATION Charity Name: The Berkshi￿ County F¢d￿all0￿ of Young Farn￿￿ Clubs Other names by which the Berkshire Young Farniers ChArity Is known: Berkshire YFC Charity Comrniyjion Rwgtsred No: 31Kb104 Charhy's Prlnclpal Addrt8s Unit I, South Stsnmore Stable& Stsnmor4 Beed0￿ Newbury. Berks. RG20 8SR Charity's Governing DoeumeDt Constitution last amended and dated 2111112021 Charity'8 Objects: a) to adva￿¢ th¢ education of young members of the public at large in agriculture. home ¢raft5, eoimty life and related subjects. b) in the intercsts of so¢ial w¢lfare of such members of the public to provide and promote the provision of facilities for the recreation and other leisure titne occupations. being facilities which will improve their conditions- of life and will assist in the development of their spiritual and mentsl capacities, self reliance and individual responsibility so that they may to f￿1 n]aturity as individuals and memlm of the community. Inv¢8tmeDt Powerj: The cbarity's investment powers are now o)nfeThed by the Trustees, Act 2000. Presldent: Mrs Clare Killen Life Vlce Presidents: Mrs L Bendall. M Bowd¢ffj E Bracey. Mr A Cooper, Miss M Fallon, Mr P Harro(L Mr D Hodge, Mr A Kimber, Mr M. Kimber, Mrs C Miller, Miss C PlanK Mr R PlanK Mr D Potter, Miss A Snelling and S Stanley. Vi¢¢ Presidents: Mr S Acknill, ￿ P Bendall, Mr D Bowyer. Mr S Carter, Mrs E Collins, Mrs M Dentoo Mrs H Donaldso￿ Mrs C Grabam, Mrs A Harro¢ Mr M Hathaway, Miss L Hayward. Mrs L MatejiceL Mr J Miller, Mr J Monoghan_ Mr A More. Mr R OsRood Mr S PalleL Mr N Perry. Mr C PAyD¢r. Mrs A_ Smitm Mr C Walter4 kn J W￿terS, Mr P Walters. Mr & Mrs R Watts, Mr C Webber, Mrs J Well4 Mrs C Wes¢ Mrs S Whiting, Mr A Wickens and Mr & Mrs P Woodley Office Admlnistrator: Honorvdry Treasurer: Mr Steve Ackrill Couneil Member: Miss Emma Freeman Effi¢ieney Judges: Mr A Kimber & Mr P Cooke Member Clubs: Bradfield, Newbury, Shefford and Wm(Lsor & maidenhe￿ YF Clubs. Examlner of the Aeeounts: MTS Jane de Courcy BERKSHIREFEDERATION OF YOUNG FARMERS, CLUBS TRUSTEES AND GOVERNANCE The Executive Committee Lxjnsists of electsj and ctFoptsl memb¢r4 the majority of whom are ov¢r 18 years of a8¢ and who ar¢ Tnjsttts of the charity. Those people who served ￿eart1ve committee membets duritig the period covered by this repo¢ and not listed I￿Ve, were as follows: Miss N CIwym8￿ Mr B Collins. Miss E Freema￿ Mr I Jermey. Mrs A Keabl4 Mr E Keable, Mr A I￿Wr￿, Mr J Mannin& Miss C PlanK Miss R Reynolds, Mr S Ros¢, Mr J Sewell, Miss A Snellin& Mrs S Stanky, Mi%8 G Tu8g¢y. Mr S Webiw. Mi&s Z Webb¢r. Mrs C Wc5t and Miss F Waite. Any Executive Committc¢ m¢mbcr und¢r 18 years of age is not entitld to vote on m8ttsr¥ which affe¢t tho manag¢m¢nt of the Charity. M¢mb¢rs of the EX￿1Ve Committee 8re appoiDbJ as follows". Elected memb¢rs- ¢ach Member Club ele£ts annually. three r¢pre5¢fktativ¢& (me of such representstives SI￿11 bc a Member of a Youn8 Farners. Club und¢r twenty ¢I￿t ye8rs of age. co.opted memborn-tho Ex¢ctrtiv¢ Committee may ¢JFopt ts such Fwisjl as they may think fi¢ Yeprescntstiv¢s of grAnt aiding bodi¢$ and other orgaDisations 8nd individuals int¢rest&J ill the YF Movem¢nt ID the county. The President is ex-officio. a memt*r of the Executive Commilt¢e. Th¢ Ex¢Gutive Committe¢ has on obligation to meet 8t least three times a year (in pra¢tise therE are nornially Seven me¢tin8s a year) and to carry out thc objc¢ts artd manage th¢ affairs of the County Federation subject to aoy decisions given to it by a General Meeting. The Executive Committee h&8 th¢ ￿￿er 8nd obligation to annually apwjint a Chairman. Vi¢evChAirn18n and Treasurer from amongst its members. Th¢ Executive Committee also has the pow¢r to appoint remunernte such employ¢¢$ and agertts (not in¢luding any of its own members) as it thinks fft. A Staff Manag¢ment Committ¢e consists of the Chairman. Vice£hairnIa￿ Tre8surer and at le8St two p￿1¢ with experi¢nce of ￿aff ¢mployment. The Executive Committee currently delegates th¢ day-tcAay operations of the Federntion to one p8rt time member of staff. The member of staff is responsible for, but is not ¢x¢lusive to, OTg8nising raisin8 and ¢baritsblc events, produ¢in8 promotional material and attending promotional ¢vent& attending 8nd recording miDUtes of meeting administrating membership on behalf of Member Clubs and editing and distributing a Federntion newsletter that keeps Member Clubs infonned of Federation business. Tho Fed¢ration has an obligation to hold an Annual G¢neral Meeting within thr￿ months of the t¢rn)ination of its fIn￿claI year. The business to be transacted includes the adoption of an Annual Report and Ststement of Accounts. the election of a President and Vi¢e-Presidenrfs), the appoiniment of an Examiner and the Presentation of th¢ Annual Rettsrn of MembeTship. ActiTr4tles and achlevements. The Federgtion. in pursuit of its objects. Continues to offer trainin& ￿)CIal &ctiviti¢s, Com￿lti0nS and fim to any young pffson who is int¢rtsicd in th¢ countrysidt ond relgted wbJ"ects. The Member Clubs which the Federntion seryes. consists of members as￿ from 10 to 28 althou￿ the people who a¢tually help run the Clubs are ag¢d from 10 upwards. Each club is responsible for arranging its own programme of events with meetings on a weekly or fortnightly b￿ls. Tr activitiffj which range greatly, are geared towards the clubs. objects which are wnsistent with tho% of the Fgdmtion. EJampleg of s￿ifiC adiviti¢5 inGlud¢ public speakin& quizz¢s. farni walk& craft evenings. speaker& visits to placeg of interest and sp)rts. Some of these are organised by the F¢d¢ration. Each individual member of the F￿eratIon'S M¢rnb¢r Clubs has the opportunity to comrth in County Comp¢titions subj¢ct to wiThnin& progr￿ on to South East Area and Nation81 Finals. The Federation continues all ye4r Tound with its efforts to rnise its profile and that of Mcmixr Clubs. Signifi¢8nt driv¢s to raise the Profile of Berkshire Young F8rniers occurs at PIou8bing Matches and local Farn Open Days both of which are open to the public. Th¢ County Federation also ende&vour5 to supFx)rt Member Clubs in undertaking their own promotional events. As ever the Foderalion 15 indebtsj to the generosity of 8 wid¢ range of sponsors and donors. The Federation valuw all its sponsors and donors re 8ardlc5s of the level of financisl contrtbutiott they make. Recognition mu8t 0150 be giv¢n to all th¢ volunteers who hllve served the Federntion over the p&rf year. The ry)niinue4J ¢xist¢nc¢ of the FedeT8tion is v¢ry much dependant the volllntsry s¢rvic¢s thot 8SSOCi8testo Ihe FeAlffation sKovides. BERKSHIRE FEDERATION OF YOUNG FARMERS, CLUBS To c4)ncludc, the Executive Committee's major plans for the CiJnin8 year in¢lude the following: * to continue to work towards achieving greater MeM￿[Ship in Memiw Clubs * to wntinu¢ ts tsk¢ on iM)ard the thalleDges s& by the Nati(xthl Fthration of Young Farnier8' Clubs. including child prOt￿tIon i&8ue4 health and safdy issues aJMI any matters raigd by Nattoll￿ Council. POLICTES Reserves Policy The restricted funds of the F￿erntlon repr￿t the value of cups aDd trophies aDd th¢ Lord Sieff Fund. The cups and trophies serve a conttnuing PUnK>se in rewarding young meMb￿S who t*nefit from the Fed¢ration pursuing its obj¢¢ts. The restrithd Lord Si¢ff Fund (see ￿t making ￿lLeY klow} is CUTrffltty managed with a view to making awards that equate to th¢ donations and investment returns that the trust Ye￿iveS. Thi5 policy will allow the fimd to continue to exist and allow individual members and Member Clubs to benefit OV¢T a long period of tffime. The F¢dcration'$ unrestrthd funds have ac¢umulated over a number of years. These funds held by the Federation with a view to m8intsining 8 prudent level of reserves that Ll)uJd be utilis¢d in the eve4rt of a bad owating year. Grant Making Policy The grant making fimction of the Federation is in the main wrdinat¢d from the restrictsj L￿rd Si¢ff Fund. The Lord Sieff Fund may be (and is) onty used to mak¢ grants or loans to individual members of Member Clubs or to M¢mber Clubs for specifi¢ projects of ￿ educational or personal developmcnt nature. Inv¢sttnent Policy The Federation's invthent assets represent amounts invested in COIF Charity Funds. The int¢ntion is to maintain OT increas¢ reserves, which the F¢derntion can use to pursue its charitsbl¢ objects. Review of Major Rtsk5 Exe¢utive Committee members Tegularly review th¢ Federation's financial risks at Executive mtttin8S. DECLARATION I declare, in my capacity of charity trustee. thaL' The Trustees have approved the report abov¢. and Have authorised m¢ to sign it on their behalf. /] Mrs C Ktllen - President & Trnstee DAt• BERIty]R- BFEDERATION OF YOUNG FARMERS, CLUBS REPORT OF THE EXAMINER TO THE TRUSTEES OF THE BERKSHIRE couNrY FEDERATION OF YOUf4G FARMERS. CLUBS On the Finatici81 Statements for the year ended 30th Septeniber 2024 Set oth pages five to ell￿1 RespectAve responslbllitid of trustees #Dd exgrnlner The tharity's Injstees are ffspousible for the prcparthon of the ac¢outtts. Tr dwity's ttustees c4psider that ￿ audit is not required for this year (under 8ection 43(2) of the C1w￿e$ Act 1993 {the A¢t) and that 80 eXami￿tion is neede It is Try Yesponsibility to.. Exan)ine the a¢counts (un&r $￿tiOll 43 (3) (a) of theAct) Follow the prc)24 8423152 079.1# IM•YL U