REGISTERED CHARITY NUMBEIL. 300086 REPORT OF THE TRuEEs AND UNAUDITED FINANCIAI STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 FOR YELDEN VILLAGE HALL Denton Tavara Limited Accouniants 61A High Street South Rushden Northants NNIO oi4
YELDEN VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 00BEft 2024 The trustees present their report with the financial statements of the charity for the year ended 31 October 2024. The trustees have adopted the provisions of the Statement of Recommended Prartice ISORPI 'AccountJ"ng and Reporting by Charities. issued in March 21X)S. Princlpal address Yelden Village Hall Spring Lane, Yelden Bedfordshire MK44 IAT Trustees Miss G Nursaw-smith Mrs C Ellis Mr R Ellis Mrs J Fitzsimmons Mr J Willsmore Mrs P Willsmore Mr P Parnham Mrs L Parnham Mrs S Saunders Mrs A Franklin Chair Secretary Treasurer Booking5 Member Member Mernr Member Member Member STRUCTURE. GOVERNANCE AND MANAGEMENT Governing docurnent The charity is controlled by its goveming document a deed of trusL and constitutes an unincorporated charily. Risk rnanagement The irustees have a duty to identify and rewew the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Approved by order of the board of trustees on_ . and signed on its behalf by.. Trustee
YELDEN VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2024 31.10.24 31.10.23 RECEIPTS Grants Fundraising events Bonus Ball account Hall hire Hall deposits Other PV FIT 17,754 3,955 1.083 9,723 4,734 2,054 7.033 2.700 3198 3.905 292 2.398 Investment Income Deposit account interest 1.617 1329 Totsl recelpts 36.821 24,953 PAYMENTS 3.907 2.798 3,446 2.543 247 2,806 3,698 386 1.241 3,497 3,085 2.599 625 32,926 Insurance Administration expenses SundTies Deposit returns Repairs Alarms l Fire Maintenance Chairs Expenses Bonus Ball account Purchases 786 693 8.264 1,392 3.320 1.202 928 Total payments 23.289 57,099 Net Receipts / (Payments) 13,532 -32,146
YELDEN VILLAGE HALL BALANCE SHEET AT 31 ooBER 2024 31.10.24 31.10.23 CURRENT ASSETS Cash at bank and in hand 58.714 44,982 CREDITORS Amounts falling due within one year 200 CURRENT ASSErs 58.514 44,982 TOTAL Assrrs LESS CURRENT LIABILITIES 58.514 44,982 NEf ASSETS 58.514 44,982 FUNDS Unrestricted funds 58,514 44,982 TOTAL FUNDS 58.514 44,982 The financial ststements were approved by the Board of Trustees on . and were signed on its behalf by. Trustee
YELDEN VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 CURRENT ASSErs 31.10.24 31.10.23 Main current account Money master account Bonus ball account COIF Charities Deposit fund Petty cash 16.612 5,407 8.508 32,709 7.42S 31,092 1.OS8 44,982 58,714 MOVEMENT IN FUNDS Net At 1.11.23 movement At 31.10.24 General Fund 44.982 13,532 58.514
YELDEN VILLAGE HALL SUMMARY OF INCOME AND EXPENDITURE
1 November 2023 to 31 October 2024
DAY TO DAY INCOME Hire charges 9,722.50 Fund Raising 3,955.07 Feed in Tariff 2,397.67 Other 292.01 16,367.25 DAY TO DAY EXPENDITURE Purchases 927.77 Utilities 3,907.18 Alarms 1,392.40 Insurance 2,797.38 Repairs 1,556.54 Maintenance 3,319.60 Miscellaneous 785.70 Fund Raising Expenses 1,201.54 15,888.11 NET DAY TO DAY INCOME 479.14 OTHER INCOME Bonus Ball Profit 1,083.28 Interest received on CCLA account 1,480.52 Grant Income 17,754.00 TOTAL OTHER INCOME 20,317.80 less Capital spends (Exit Doors) 6,715.00 NET OTHER INCOME 13,602.80 TOTAL NET INCOME 14,081.94 less approx provision for Playdale payment 11,000.00 NET INCOME AFTER PLAYDALE 3,081.94
| Up to date to: | 18-Nov-24 | Nov-23 | Dec-23 | Jan-24 | Feb-24 | Mar-24 | Apr-24 | May-24 | Jun-24 | Jul-24 | Aug-24 | Sep-24 | Oct-24 | Totals |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| OPENING C/A BANK BALANCE | 5,406.89 | 19,537.24 | 18,969.38 | 20,516.88 | 20,587.35 | 21,421.09 | 19,004.97 | 18,914.29 | 18,055.86 | 18,313.63 | 21,321.28 | 16,595.85 | ||
| INCOME | ||||||||||||||
| Hire | 370.00 | 258.00 | 602.00 | 857.00 | 1,459.00 | 948.00 | 555.00 | 528.00 | 1,729.00 | 588.00 | 1,230.00 | 598.50 | 9,722.50 1 | |
| Fund Raising | 1,068.10 | 324.00 | 226.00 | 535.00 | 357.70 | 0.00 | 159.65 | 258.62 | 356.00 | 0.00 | 0.00 | 670.00 | 3,955.07 2 | |
| PV FIT | 0.00 | 0.00 | 0.00 | 0.00 | 353.89 | 0.00 | 0.00 | 1,141.49 | 0.00 | 0.00 | 902.29 | 0.00 | 2,397.67 | |
| Grants | 14,400.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 3,354.00 | 0.00 | 0.00 | 17,754.00 3 | |
| Other | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 265.00 | 0.00 | 27.01 | 0.00 | 0.00 | 0.00 | 0.00 | 292.01 | |
| 15,838.10 | 582.00 | 828.00 | 1,392.00 | 2,170.59 | 1,213.00 | 714.65 | 1,955.12 | 2,085.00 | 3,942.00 | 2,132.29 | 1,268.50 | 34,121.25 | ||
| EXPENDITURE | ||||||||||||||
| Purchases | 0.00 | 37.98 | 140.49 | 0.00 | 108.15 | 49.46 | 93.32 | 60.01 | 207.36 | 54.16 | 55.28 | 121.56 | 927.77 | |
| Utilities | 200.25 | 226.17 | 325.01 | 129.91 | 446.72 | 265.28 | 173.85 | 71.19 | 71.19 | 95.05 | 1,694.38 4 | 208.18 | 3,907.18 | |
| Alarms/Fire | 0.00 | 257.41 | 0.00 | 243.62 | 0.00 | 0.00 | 0.00 | 709.31 | 0.00 | 0.00 | 182.06 | 0.00 | 1,392.40 | |
| Insurance | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 2,797.38 5 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 2,797.38 | |
| Repairs | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 1,555.54 6 | 1,677.00 7 | 0.00 | 5,031.00 7 | 0.00 | 8,263.54 | |
| Maintenance | 303.94 | 150.00 | 150.00 | 1,315.00 8 | 260.00 | 150.00 | 450.66 | 135.00 | 90.00 | 90.00 | 90.00 | 135.00 | 3,319.60 | |
| Admin | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |
| Misc | 68.00 | 5.40 | 5.00 | 11.00 | 5.00 | 197.00 | 16.00 | 5.00 | 174.50 | 185.14 | 5.00 | 108.66 | 785.70 | |
| Fund Raising Exps | 224.46 | 539.90 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 300.00 | 137.18 | 0.00 | 0.00 | 0.00 | 1,201.54 | |
| 796.65 | 1,216.86 | 620.50 | 1,699.53 | 819.87 | 3,459.12 | 733.83 | 2,836.05 | 2,357.23 | 424.35 | 7,057.72 | 573.40 | 22,595.11 | ||
| Bank balance sub total | 20,448.34 | 18,902.38 | 19,176.88 | 20,209.35 | 21,938.07 | 19,174.97 | 18,985.79 | 18,033.36 | 17,783.63 | 21,831.28 | 16,395.85 | 17,290.95 | ||
| ADJUSTMENTS | ||||||||||||||
| (Inc) / Dec in petty cash | -618.10 | 167.00 | 1,240.00 | -42.00 | -116.98 | -270.00 | 11.00 | 0.00 | 350.00 | -110.00 | 0.00 | -438.50 | ||
| Deposits | Received / (Repaid) | -293.00 | -100.00 | 100.00 | 420.00 | -400.00 | 100.00 | -82.50 | 22.50 | 180.00 | -400.00 | 200.00 | -240.00 | |
| Deposits Retained | 0.00 | 0.00 | 0.00 | -20.00 | 0.00 | 0.00 | 0.00 | -40.00 | 20.00 | 0.00 | 0.00 | 40.00 | ||
| CLOSING C/A BANK BALANCE | 19,537.24 | 18,969.38 | 20,516.88 | 20,587.35 | 21,421.09 | 19,004.97 | 18,914.29 | 18,055.86 | 18,313.63 | 21,321.28 | 16,595.85 | 16,612.45 | ||
| INFORMATION | ||||||||||||||
| Opening | petty cash balance | 1,057.73 | 1,675.83 | 1,508.83 | 268.83 | 310.83 | 427.81 | 697.81 | 686.81 | 686.81 | 336.81 | 446.81 | 446.81 | |
| + / - change in the month | 618.10 | -167.00 | -1,240.00 | 42.00 | 116.98 | 270.00 | -11.00 | 0.00 | -350.00 | 110.00 | 0.00 | 438.50 | ||
| Closing | petty cash balance | 1,675.83 | 1,508.83 | 268.83 | 310.83 | 427.81 | 697.81 | 686.81 | 686.81 | 336.81 | 446.81 | 446.81 | 885.31 | |
| Opening security deposits balance | 693.00 | 400.00 | 300.00 | 400.00 | 800.00 | 400.00 | 500.00 | 417.50 | 400.00 | 600.00 | 200.00 | 400.00 | ||
| + / - change in the month | -293.00 | -100.00 | 100.00 | 400.00 | -400.00 | 100.00 | -82.50 | -17.50 | 200.00 | -400.00 | 200.00 | -200.00 | ||
| Closing security deposits balance | 400.00 | 300.00 | 400.00 | 800.00 | 400.00 | 500.00 | 417.50 | 400.00 | 600.00 | 200.00 | 400.00 | 200.00 | ||
| Opening CCLA Account Balance | 31,092.23 | 31,228.05 | 31,360.73 | 31,497.99 | 31,635.43 | 31,763.97 | 31,901.47 | 32,034.49 | 32,172.58 | 32,306.10 | 32,444.20 | 32,578.86 | ||
| Plus interest received | 135.82 | 132.68 | 137.26 | 137.44 | 128.54 | 137.50 | 133.02 | 138.09 | 133.52 | 138.10 | 134.66 | 129.71 | ||
| Closing CCLA Account Balance | 31,228.05 | 31,360.73 | 31,497.99 | 31,635.43 | 31,763.97 | 31,901.47 | 32,034.49 | 32,172.58 | 32,306.10 | 32,444.20 | 32,578.86 | 32,708.57 | ||
| LIQUID ASSET SUMMARY | ||||||||||||||
| C/A Balance | 19,537.24 | 18,969.38 | 20,516.88 | 20,587.35 | 21,421.09 | 19,004.97 | 18,914.29 | 18,055.86 | 18,313.63 | 21,321.28 | 16,595.85 | 16,612.45 | ||
| Bonus Ball Balance | 7,369.00 | 7,189.00 | 7,855.00 | 7,902.00 | 7,848.00 | 8,146.00 | 8,117.00 | 8,062.00 | 8,371.00 | 8,279.00 | 8,224.00 | 8,508.00 | ||
| CCLA Balance | 31,228.05 | 31,360.73 | 31,497.99 | 31,635.43 | 31,763.97 | 31,901.47 | 32,034.49 | 32,172.58 | 32,306.10 | 32,444.20 | 32,578.86 | 32,708.57 | ||
| Petty Cash | 1,675.83 | 1,508.83 | 268.83 | 310.83 | 427.81 | 697.81 | 686.81 | 686.81 | 336.81 | 446.81 | 446.81 | 885.31 | ||
| Sub total | 59,810.12 | 59,027.94 | 60,138.70 | 60,435.61 | 61,460.87 | 59,750.25 | 59,752.59 | 58,977.25 | 59,327.54 | 62,491.29 | 57,845.52 | 58,714.33 | ||
| less o/s security deposits | 400.00 | 300.00 | 400.00 | 800.00 | 400.00 | 500.00 | 417.50 | 400.00 | 600.00 | 200.00 | 400.00 | 200.00 | ||
| Net liquid assets held | 59,410.12 | 58,727.94 | 59,738.70 | 59,635.61 | 61,060.87 | 59,250.25 | 59,335.09 | 58,577.25 | 58,727.54 | 62,291.29 | 57,445.52 | 58,514.33 9 |
NOTES TO ACCOMPANY YELDEN VILLAGE HALL FINANCIAL STATEMENTS
Numbered items from the accounts
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Hire income in the year was £9,722 of which £2,375 was from the Yelden Community, £1,552 from the Caravan Club, £1,000 from the Strawberry Fayre, £570 from Yoga classes and the remainder from individual bookings.
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Fund raising income was almost £4,000 from a variety of events including the Race Night, Safari Supper, Barn Dance, Bingo Nights and Whist Drive.
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Grant Income of £14,400 reflected payments for the Kitchen / Bar renovation in the previous year and £3,354 was towards the replacement of the Exit Doors.
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This cost largely reflected paying for electricity used in the previous year(s) as reported at previous meetings. This high cost will not recur. Meters are read and billed monthly now.
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Insurance costs of almost £2,800 were partly offset by a payment of £250 from Yelden Community. All in all the Community has contributed £2,625 in the year to Village Hall income.
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Costs of £1,555 were for gutter and fascia repairs.
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Costs totalling £6,714 were for the replacement of the exit fire doors.
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This cost was for grounds maintenance in the 2022-2023 financial year. The contractor invoiced in one amount in February. This will not recur because almost all of the grounds’ maintenance is now done in house.
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Net liquid assets held as at 31 October were £58,514. This does not include the final payment due to Playdale of a little under £11K which will reduce net assets to about £47.5K.
Other general comments
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The Bonus Ball profit in the year was approximately £1,083 calculated from the difference in the account balance from 31 Oct 23 to 31 Oct 24.
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If we strip out capital and other one-off costs as above together with income items that will not recur, income in the year from hire, fundraising, the feed in tariff and bonus ball profit totalled £17,450 and day to day overheads to keep the hall running, including an allowance of £2,000 for maintenance, were £12,955. Consequently the Hall is more than covering its day to day overheads from its own activities.
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A very healthy position for the Hall’s finances. As long as we continue to cover day to day costs from generated income and keep a reasonable level in reserves (say £30K+) all should be well.