2021-12-31-accounts

Trustees’ Annual Report for the period

From 1/1/2021 Period start date To 31/12/2021 Period end date Charity name: Pavenham Village Hall and Playing Field Charity

Charity registration number: 300055

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide or assist in the provision for the inhabitants of the Parish of Pavenham for facilities for recreation or other leisure time occupation in the interest of social welfare with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The management and operation of the premises of Pavenham Village Hall and the adjoining playing field area and the facilities therein and make them available use by the inhabitants of Pavenham and others.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have been provided with guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
	SORP reference
Policy on grant making	Para 1.38	No grants are made.
Policy on social investment including program related investment	Para 1.38	No social investment is made.
Contribution made by volunteers	Para 1.38	A committee is drawn from representatives of sporting and social bodies as well as others within the Parish of Pavenham. This committee oversees the management and operation of the village hall, playing field

and facilities. In addition, voluntary help is sought and provided by inhabitants of the Parish of Pavenham.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity has ensured that sporting facilities continue to be available to support cricket, football and tennis provision for all ages. It has also ensured that a community space continues to be available for village organisations and others to use for meetings and social and other gatherings. In addition, the charity oversees the operation of a playpark containing children’s play equipment and fitness equipment. Through all this provision the charity promotes community cohesion and public welfare.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Total Receipts - £30,336 Total Payments - £10,104 Cash Funds at Start of Year - £18,913 Cash Funds at End of Year- £39,145
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to help defray the costs of large items of capital expenditure not covered by grants. We plan to replace a roof on part of the hall premises, at a cost of up to £20,000 in FY 2022.
Amount of reserves held	Para 1.22	£30,436
Reasons for holding zero reserves	Para 1.22	The charity has depended on grants and cash in hand to finance any repairs or capital expenditure but we cannot always rely wholly on these to fund expenditure deemed urgent or necessary.
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal source of funds has been government grant provision to support bodies during the Covid-19 pandemic. In addition, hire fees for the use of the hall and facilities from village organisations, individuals and others as well as annual agreements with sports organisations provide income to support the running of the premises and playing fields. Pavenham Parish Council also make a grant available.
Investment policy and objectives including any social investment policy adopted	Para 1.46	No investments are made
A description of the principal risks facing the charity	Para 1.46	The principal risks are:- - Hire income shortfall - Grant income shortfall - Lack of volunteers to support the running of the hall and facilities
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The charity is governed through a trust deed.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The charity is constituted as a trust with governance through a management committee of trustees.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Named village organisations are invited to submit representatives to serve as a trustee. These are:- - The Parish Council of Pavenham - The Parochial Church Council of the Ecclesiastical Parish of St. Peter, Pavenham - The Pavenham Cricket Club - The Pavenham Fellowship - The Pavenham Flower Show Society - The Pavenham Women’s Institute Other organisations not named in the constitution are also invited to submit representatives:- - Pavenham Table Tennis Club - Stevington Football Club - Pavenham Tennis Club - Pavenham Whist Drive In addition there is provision for trustees to be elected from other volunteers
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Pavenham Village Hall and Playing Field Charity
Other name the charity uses
Registered charity number	300055
Charity’s principal address	Pavenham Village Hall c/o Gillian Smith (Treasurer) Glenshee High Street Pavenham Bedford MK43 7PE

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	David Smith	Chairman		Pavenham Tennis Club
	Gillian Smith	Treasurer
	Jill Smith			Pavenham WI
	Peter Sharpe			Pavenham Whist Drive
	Bernie Sharpe			Pavenham Fellowship
	Carol Jenkins
	Fiona Rogers	Secretary		Pavenham Table Tennis Club
	Neil Blakemore			Pavenham & Felmersham Cricket Club
	Nathan Baker
	John Stamford
	Gareth King			Stevington Football Club

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	David Smith
	Chair
	1/9/2022
	1/9/2022

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