## **Trustees’ Annual Report for the period** **From 1/1/2021 Period start date To 31/12/2021 Period end date Charity name: Pavenham Village Hall and Playing Field Charity** ## **Charity registration number: 300055** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide or assist in the provision for**
**the inhabitants of the Parish of**
**Pavenham for facilities for recreation or**
**other leisure time occupation in the**
**interest of social welfare with the object**
**of improving the conditions of life for**
**the said inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The management and operation of the**
**premises of Pavenham Village Hall and**
**the adjoining playing field area and the**
**facilities therein and make them**
**available use by the inhabitants of**
**Pavenham and others.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have been provided with**
**guidance issued by the Charity**
**Commission on public benefit.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|**No grants are made.**| |Policy on social investment
including program related
investment|Para 1.38|**No social investment is made.**| |Contribution made by
volunteers|Para 1.38|**A committee is drawn from**
**representatives of sporting and social**
**bodies as well as others within the**
**Parish of Pavenham. This committee**
**oversees the management and**
**operation of the village hall, playing field**| **and facilities. In addition, voluntary help is sought and provided by inhabitants of the Parish of Pavenham.** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity has ensured that sporting**
**facilities continue to be available to**
**support cricket, football and tennis**
**provision for all ages. It has also**
**ensured that a community space**
**continues to be available for village**
**organisations and others to use for**
**meetings and social and other**
**gatherings. In addition, the charity**
**oversees the operation of a playpark**
**containing children’s play equipment**
**and fitness equipment. Through all this**
**provision the charity promotes**
**community cohesion and public welfare.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Total Receipts - £30,336**
**Total Payments - £10,104**
**Cash Funds at Start of Year - £18,913**
**Cash Funds at End of Year- £39,145**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to help defray the**
**costs of large items of capital**
**expenditure not covered by grants. We**
**plan to replace a roof on part of the hall**
**premises, at a cost of up to £20,000 in**
**FY 2022.**| |Amount of reserves held|Para 1.22|**£30,436**| |Reasons for holding zero
reserves|Para 1.22|**The charity has depended on grants and**
**cash in hand to finance any repairs or**
**capital expenditure but we cannot**
**always rely wholly on these to fund**
**expenditure deemed urgent or**
**necessary.**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The principal source of funds has been**
**government grant provision to support**
**bodies during the Covid-19 pandemic. In**
**addition, hire fees for the use of the hall**
**and facilities from village organisations,**
**individuals and others as well as annual**
**agreements with sports organisations**
**provide income to support the running**
**of the premises and playing fields.**
**Pavenham Parish Council also make a**
**grant available.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**No investments are made**| |A description of the principal
risks facing the charity|Para 1.46|**The principal risks are:-**
-
**Hire income shortfall**
-
**Grant income shortfall**
-
**Lack of volunteers to support the**
**running of the hall and facilities**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**The charity is governed through a trust**
**deed.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The charity is constituted as a trust with**
**governance through a management**
**committee of trustees.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Named village organisations are invited**
**to submit representatives to serve as a**
**trustee. These are:-**
-
**The Parish Council of Pavenham**
-
**The Parochial Church Council of**
**the Ecclesiastical Parish of St.**
**Peter, Pavenham**
-
**The Pavenham Cricket Club**
-
**The Pavenham Fellowship**
-
**The Pavenham Flower Show**
**Society**
-
**The Pavenham Women’s Institute**
**Other organisations not named in the**
**constitution are also invited to submit**
**representatives:-**
-
**Pavenham Table Tennis Club**
-
**Stevington Football Club**
-
**Pavenham Tennis Club**
-
**Pavenham Whist Drive**
**In addition there is provision for**
**trustees to be elected from other**
**volunteers**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|**Pavenham Village Hall and Playing Field Charity**| |---|---| |Other name the charity uses|| |Registered charity number|300055| |Charity’s principal address|Pavenham Village Hall
c/o Gillian Smith (Treasurer)
Glenshee
High Street
Pavenham
Bedford
MK43 7PE| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||David Smith|Chairman||Pavenham Tennis Club| ||Gillian Smith|Treasurer||| ||Jill Smith|||Pavenham WI| ||Peter Sharpe|||Pavenham Whist Drive| ||Bernie Sharpe|||Pavenham Fellowship| ||Carol Jenkins|||| ||Fiona Rogers|Secretary||Pavenham Table Tennis Club| ||Neil Blakemore|||Pavenham & Felmersham
Cricket Club| ||Nathan Baker|||| ||John Stamford|||| ||Gareth King|||Stevington Football Club| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||David Smith|| ||
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