Trustees’ Annual Report for the period
From 1[St] Sept 2023 Period start date To 31[st] Aug 2024
Period end date
Charity name: Great Barford Village Hall
Charity registration number: 300035
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the hall is to provide space for the local community to hire. The space consists of a large area with a fully fitted kitchen and a smaller area which can be hired together or separately. This can be either as a one- off hire or a regular hire. (weekly, monthly or annually) |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
One off hirer- wedding, birthday parties and sports activities. Regular hirer- local GP surgery for clinics, parish council for meetings, toddler and parent groups, keep fit classes and local musicians. All the hirers benefit the local community, whether that be for health reasons, exercise or pleasure. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the charity commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has successfully accommodated several community groups including fitness, dance and toddler groups. It has continued to improve the hall, including adding a separate toilet in the disused changing rooms to be used by a local youth football team. (assess is now from the outside of the building) The main hall roof has also been fitted with solar panels. This sustainable approach will reduce energy costs and will benefit the hirer and wider community by not having to increase the hirer fee with other everyday costs increasing. They will also lower the carbon footprint therefore benefiting the environment. |
Additional information (optional) You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity reviews its financial position at each meeting and at the AGM. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Maintain reserve for cash flow purposes for re-investment into the hall and its facilities. Also to cover in the event of a fall in income and unplanned repairs. This money is held in the 2 current accounts at present. |
| Amount of reserves held | Para 1.22 | £6412 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Positions are advertised, applicants are proposed and seconded by existing committee members. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Great Barford Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 300035 |
| Charity’s principal address | Fishers Close Great Barford MK44 3HL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| John McPherson | Chair | |||
| TraceyTyler | Treasurer | |||
| Pat Marwick | Secretary | |||
| Nicci Martin | Trustee | |||
| Louise Geary | Trustee | |||
| JennyTaylor | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Tracey Tyler
Position (eg Secretary, Treasurer Chair, etc)
Date
20/10/2024
Great Barford Village Hall Sept 23- Aug 24 Yearly Expenditure Breakdown
Carried forward from Aug 23 Savings - £4024.84 Carried forward from Aug 23 Current Acc - £2657.04 Floats for Bar £500 Current accounts balance as of 31st Aug 24- £6412.33 Savings account balance as of 31st Aug24 - £0.31 Interest earnt in savings acount £30.37 (included in balances Yearly Profit/Loss -£299.61
Total Expens £76,203.99
Expenses
| Total Expens £76,203.99 Expenses |
Total Expens £76,203.99 Expenses |
Total Expens £76,203.99 Expenses |
|---|---|---|
| Totals £76,203.99 |
||
| Utilities | £13,334.75 £1,469.15 £19,672.55 £6,340.00 £2,939.00 £7,752.61 £387.11 £1,172.41 £0.00 £48.00 £753.15 £0.00 £607.14 £973.32 £943.25 |
|
| Insurance | ||
| Bar Purchases | ||
| Refunds | ||
| Caretaker Invoice | ||
| Property Maintance | ||
| H and Safety | ||
| Cleaning | ||
| Bank Charges | ||
| Council Tax | ||
| IT | ||
| Expenses | ||
| Rubbish Removal (bins) | ||
| TV Licence/PRS | ||
| Bar Invoice |
Total Incom £75,904.38
Income
| Total Incom£75,904.38 Income |
Total Incom£75,904.38 Income |
Total Incom£75,904.38 Income |
|---|---|---|
| inc Savings Totals £75,904.38 £79,959.28 |
||
| One of Hirers | 10587.50 13960.00 22599.12 0.00 20149.48 1520.00 5750.01 1220.67 £117.60 £4,054.90 |
|
| Reguar Hirers | ||
| Funding | ||
| Bank Interest | ||
| Bar sales (card) | ||
| Bar sales (cash) | ||
| Deposits | ||
| Tots | ||
| Refunds | ||
| Transfer from Savings | ||
| Bar Maintance | |
|---|---|
| Stationary | |
| Substainable Maintance |
Expenses
Income
| Expenses | Income | |
|---|---|---|
| Date Amount Description |
Category Column1 Utilities Insurance Bar Purchases Refunds Caretaker Invoice Property Maintance H and Safety Cleaning Bank Charges Council Tax IT Expenses Rubbish Removal (bins) TV Licence/PRS Bar Invoice Bar Maintance Column1 Utilities |
Date Amount Description £3,010.00 Sept/Oct/Nov |
| 9/1/2023 Sept/Oct/Nov |
£2,957.50 | |
| £3,362.26 | £0.00 | |
| £349.08 | £0.00 | |
| £6,647.18 | £7,323.10 | |
| £1,280.00 | £0.00 | |
| £594.00 | £1,800.00 | |
| £0.00 | £240.67 | |
| £0.00 | ||
| £205.30 | £1,325.00 Dec/Jan//Feb |
|
| £0.00 | £4,412.50 | |
| £0.00 | £3,069.12 | |
| £753.15 | £0.00 | |
| £0.00 | £1,991.61 | |
| £188.06 | £520.00 foat cashed |
|
| £219.75 | £2,350.00 | |
| £156.00 | £350.00 | |
| £2,092.39 | £117.60 inv paid twice |
|
| Dec/Jan/Feb £3,275.19 |
£3,915.00 Mar/Apr/May |
| £349.08 £1,704.42 £1,810.00 £698.50 £2,952.00 £231.34 £445.23 £0.00 £0.00 £0.00 £0.00 £67.80 £39.75 £0.00 £0.00 Mar/Apr/May £3,490.02 £385.52 £4,520.00 £1,800.00 £818.50 £4,623.18 £155.77 £352.34 |
Insurance £3,035.00 Bar Purchases £0.00 Refunds £0.00 Caretaker Invoice £4,786.21 Property Maintance £1,000.00 H and Safety £950.01 Cleaning £430.00 Bank Charges £0.00 Council Tax £0.00 IT £4,054.90 Expenses £2,337.50 Jun/Jul/Aug Rubbish Removal (bins) £3,555.00 TV Licence/PRS £19,530.00 Bar Invoice £0.00 Bar Maintance £6,048.56 £0.00 Utilities £650.00 Insurance £200.00 Bar Purchases £0.00 Refunds £0.00 Caretaker Invoice Property Maintance H and Safety Cleaning |
|---|---|
| £0.00 £0.00 £0.00 £0.00 £46.52 £674.07 £305.25 £0.00 £23.12 £192.74 Sum up error Jun/Jul-Aug £3,207.28 £385.47 £6,800.95 £1,450.00 £828.00 £177.43 £0.00 £169.54 £0.00 £48.00 £0.00 £0.00 |
Bank Charges Council Tax IT Expenses Rubbish Removal (bins) TV Licence/PRS Bar Invoice Bar Maintance Stationary Miscellaneous Transfer from Bank Accounts Utilities Insurance Bar Purchases Refunds Caretaker Invoice Property Maintance H and Safety Cleaning Bank Charges Council Tax IT Expenses |
|---|---|
£304.76 £39.75 £482.00 £0.00 £0.00 £17,503.30 £0.00
Rubbish Removal (bins) TV Licence/PRS Bar Invoice Bar Maintance Stationary Substainable Maintance Miscellaneous
Category
One of Hirers Reguar Hirers Funding
Bank Interest Bar sales (card) Bar sales (cash) Deposits Tots
One of Hirers Reguar Hirers Funding Bank Interest Bar sales (card) Bar sales (cash) Deposits Tots
Refunds
One of Hirers
Reguar Hirers
Funding Bank Interest
Bar sales (card) Bar sales (cash)
Deposits
Tots
Refunds Transfer from Bank Accounts Transfer from Savings
One of Hirers Reguar Hirers Funding Bank Interest
Bar sales (card) Bar sales (cash)
Deposits Tots Refunds Transfer from Savings
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