## **Trustees’ Annual Report for the period** **From 1[St] Sept 2023 Period start date To 31[st] Aug 2024** **Period end date** ## **Charity name: Great Barford Village Hall** **Charity registration number: 300035** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the hall is to provide**
**space for the local community to hire.**
**The space consists of a large area with**
**a fully fitted kitchen and a smaller area**
**which can be hired together or**
**separately. This can be either as a one-**
**off hire or a regular hire. (weekly,**
**monthly or annually)**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**One off hirer- wedding, birthday parties**
**and sports activities.**
**Regular hirer- local GP surgery for**
**clinics, parish council for meetings,**
**toddler and parent groups, keep fit**
**classes and local musicians.**
**All the hirers benefit the local**
**community, whether that be for health**
**reasons, exercise or pleasure.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the charity**
**commission on public benefit.**| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity has successfully**
**accommodated several community**
**groups including fitness, dance and**
**toddler groups. It has continued to**
**improve the hall, including adding a**
**separate toilet in the disused changing**
**rooms to be used by a local youth**
**football team. (assess is now from the**
**outside of the building) The main hall**
**roof has also been fitted with solar**
**panels. This sustainable approach will**
**reduce energy costs and will benefit the**
**hirer and wider community by not**
**having to increase the hirer fee with**
**other everyday costs increasing. They**
**will also lower the carbon footprint**
**therefore benefiting the environment.**| |||| **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity reviews its financial position**
**at each meeting and at the AGM.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Maintain reserve for cash flow purposes**
**for re-investment into the hall and its**
**facilities. Also to cover in the event of a**
**fall in income and unplanned repairs.**
**This money is held in the 2 current**
**accounts at present.**| |Amount of reserves held|Para 1.22|**£6412**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Positions are advertised, applicants are**
**proposed and seconded by existing**
**committee members.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Great Barford Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|300035| |Charity’s principal address|Fishers Close
Great Barford
MK44 3HL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John McPherson|Chair||| ||TraceyTyler|Treasurer||| ||Pat Marwick|Secretary||| ||Nicci Martin|Trustee||| ||Louise Geary|Trustee||| ||JennyTaylor|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Tracey Tyler **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 20/10/2024 ## **Great Barford Village Hall Sept 23- Aug 24 Yearly Expenditure Breakdown** Carried forward from Aug 23 Savings - **£4024.84** Carried forward from Aug 23 Current Acc - **£2657.04** _Floats for Bar_ _**£500** Current accounts balance as of 31st Aug 24-_ _**£6412.33**_ Savings account balance as of 31st Aug24 **- £0.31** Interest earnt in savings acount **£30.37** (included in balances Yearly Profit/Loss -£299.61 ## **Total Expens** £76,203.99 ## **Expenses** |**Total Expens** £76,203.99
**Expenses**|**Total Expens** £76,203.99
**Expenses**|**Total Expens** £76,203.99
**Expenses**| |---|---|---| |_Totals_
_£76,203.99_||| |**Utilities**||£13,334.75
£1,469.15
£19,672.55
£6,340.00
£2,939.00
£7,752.61
£387.11
£1,172.41
£0.00
£48.00
£753.15
£0.00
£607.14
£973.32
£943.25| |**Insurance**||| |**Bar Purchases**||| |**Refunds**||| |**Caretaker Invoice**||| |**Property Maintance**||| |**H and Safety**||| |**Cleaning**||| |**Bank Charges**||| |**Council Tax**||| |**IT**||| |**Expenses**||| |**Rubbish Removal (bins)**||| |**TV Licence/PRS**||| |**Bar Invoice**||| ## **Total Incom** £75,904.38 ## **Income** |**Total Incom**£75,904.38
**Income**|**Total Incom**£75,904.38
**Income**|**Total Incom**£75,904.38
**Income**| |---|---|---| |**inc Savings**
_Totals_
_£75,904.38_
_£79,959.28_||| |**One of Hirers**||10587.50
13960.00
22599.12
0.00
20149.48
1520.00
5750.01
1220.67
£117.60
£4,054.90| |**Reguar Hirers**||| |**Funding**||| |**Bank Interest**||| |**Bar sales (card)**||| |**Bar sales (cash)**||| |**Deposits**||| |**Tots**||| |**Refunds**||| |**Transfer from Savings**||| |||| |||| |||| |||| |||| |**Bar Maintance**|| |---|---| |**Stationary**|| |**Substainable Maintance**|| ## **Expenses** ## **Income** |**Expenses**||**Income**| |---|---|---| |**Date**
**Amount**
**Description**|**Category**
Column1
Utilities
Insurance
Bar Purchases
Refunds
Caretaker Invoice
Property Maintance
H and Safety
Cleaning
Bank Charges
Council Tax
IT
Expenses
Rubbish Removal (bins)
TV Licence/PRS
Bar Invoice
Bar Maintance
Column1
Utilities|**Date**
**Amount**
**Description**
**£3,010.00**
Sept/Oct/Nov| |9/1/2023
Sept/Oct/Nov||**£2,957.50**| |**£3,362.26**||**£0.00**| |**£349.08**||**£0.00**| |**£6,647.18**||**£7,323.10**| |**£1,280.00**||**£0.00**| |**£594.00**||**£1,800.00**| |**£0.00**||**£240.67**| |**£0.00**||| |**£205.30**||**£1,325.00**
Dec/Jan//Feb| |**£0.00**||**£4,412.50**| |**£0.00**||**£3,069.12**| |**£753.15**||**£0.00**| |**£0.00**||**£1,991.61**| |**£188.06**||**£520.00**
foat cashed| |**£219.75**||**£2,350.00**| |**£156.00**||**£350.00**| |**£2,092.39**||**£117.60**
inv paid twice| |Dec/Jan/Feb
**£3,275.19**||**£3,915.00**
Mar/Apr/May| |**£349.08**
**£1,704.42**
**£1,810.00**
**£698.50**
**£2,952.00**
**£231.34**
**£445.23**
**£0.00**
**£0.00**
**£0.00**
**£0.00**
**£67.80**
**£39.75**
**£0.00**
**£0.00**
Mar/Apr/May
**£3,490.02**
**£385.52**
**£4,520.00**
**£1,800.00**
**£818.50**
**£4,623.18**
**£155.77**
**£352.34**|Insurance
**£3,035.00**
Bar Purchases
**£0.00**
Refunds
**£0.00**
Caretaker Invoice
**£4,786.21**
Property Maintance
**£1,000.00**
H and Safety
**£950.01**
Cleaning
**£430.00**
Bank Charges
**£0.00**
Council Tax
**£0.00**
IT
**£4,054.90**
Expenses
**£2,337.50**
Jun/Jul/Aug
Rubbish Removal (bins)
**£3,555.00**
TV Licence/PRS
**£19,530.00**
Bar Invoice
**£0.00**
Bar Maintance
**£6,048.56**
**£0.00**
Utilities
**£650.00**
Insurance
**£200.00**
Bar Purchases
**£0.00**
Refunds
**£0.00**
Caretaker Invoice
Property Maintance
H and Safety
Cleaning| |---|---| |**£0.00**
**£0.00**
**£0.00**
**£0.00**
**£46.52**
**£674.07**
**£305.25**
**£0.00**
**£23.12**
**£192.74**
Sum up error
Jun/Jul-Aug
**£3,207.28**
**£385.47**
**£6,800.95**
**£1,450.00**
**£828.00**
**£177.43**
**£0.00**
**£169.54**
**£0.00**
**£48.00**
**£0.00**
**£0.00**|Bank Charges
Council Tax
IT
Expenses
Rubbish Removal (bins)
TV Licence/PRS
Bar Invoice
Bar Maintance
Stationary
Miscellaneous
Transfer from Bank Accounts
Utilities
Insurance
Bar Purchases
Refunds
Caretaker Invoice
Property Maintance
H and Safety
Cleaning
Bank Charges
Council Tax
IT
Expenses| |---|---| **£304.76 £39.75 £482.00 £0.00 £0.00 £17,503.30 £0.00** Rubbish Removal (bins) TV Licence/PRS Bar Invoice Bar Maintance Stationary Substainable Maintance Miscellaneous ## **Category** One of Hirers Reguar Hirers Funding Bank Interest Bar sales (card) Bar sales (cash) Deposits Tots One of Hirers Reguar Hirers Funding Bank Interest Bar sales (card) Bar sales (cash) Deposits Tots Refunds One of Hirers Reguar Hirers Funding Bank Interest Bar sales (card) Bar sales (cash) Deposits Tots Refunds Transfer from Bank Accounts Transfer from Savings One of Hirers Reguar Hirers Funding Bank Interest Bar sales (card) Bar sales (cash) Deposits Tots Refunds Transfer from Savings CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlner's report on the accounts 5oitiuTr A liid¥pendÈnlExaminèrfS Rèptsrt ReporttOlh• trust¢eBMSrnetor rnembvrs ol S￿&1 BBrbfd HBII •d hartyno.: 300035 Crjmpany no.: outon pag I ryttoth• thArftytruAlOgscnmyo¥￿m1na￿Dn0lth&9c￿um￿ctth9 Corwnylortho y••i•ndod 30°Sepi ￿?4. R•swn•lbtiit*•fid 516 ol r•port ABthethorfty'a trust£eJollh2 Ccrwy (who aTe ihe dlieaornol th• wmpany ltsrth¥ P￿￿$￿￿ ot Comp￿Y law>, you loi It prwwaihjn ol theacLxuntB In tha r￿￿1r￿rnpNB01thB CoThygrlesAU 20￿ nhe 2rx)8Acn. Havlno sobs1￿d￿VYthÈE thA attountllolthè Compymy Arè Mi r4quir4d 10 be Budltod lorihljyeaiundar Pan 16 altho 2th)6A￿ and ￿￿Ible for IAthpèAd•ntaxèm1noi￿Tr. I r6port In MAP¢a ol my $xBminstbn oly¢ur ¢h•rtty'8 8¢¢oun118$ ¢8ry1•d out urwJ¢r¥¢¢iion 145 Ch•riiK*¥ Ath2011 I'U* 2011 Adl. ￿ carryty oulry wArnlnaUon. I have followed th redknn8gl￿n bytho Ch•thty luYthre•tykn 146ISllblol tho 2011 NA. Indowndènt •xamIn•￿￿ ¥l•t•rn•nl I hllv•compl•led my•xamlnaiKn. I mnllm thllirornat•ihl h• ¢om•to my8ll•nlm lotherih8ni￿ d8¢108od bekn¥?Vdhl¢h 01v￿rn* ¢$118910 b￿1￿￿ thyt. ' accoun￿ng recordJvMe not kept kn aco)rdBrttvith Sect￿ 38601 th cownigsA¢i20￿." or . aLxounts do not accord SLK*rewids.' or ￿e 8ty)uni$ do not ty)mptyy￿th ￿￿vant or¢ounVwig4ulreMents under of CThTpanlesAtt 2oCffjothorth￿aDYTO￿￿11BrngThi Ihatiho accounis ￿ve a.￿eBr￿ la¢tslew*thlch 18 Njia matt2rconBKlered Bs part oIAn indepÉrndèThi6*aminhiknn'. or the accoun19 hovenot been preparedln4c￿r4￿￿ vIthth2 ChBrM SORPIFR81021. I hAvèno contBmsand*Èvtr *¥tss¥ ntyothtyr In￿r￿ul10￿ *llhtheex4mlnaUoniowhlchaNen&Jn Ehould bedrewn In this ￿Port In orthr hiernblèa proper undersIa￿l￿gOIth&acc￿u￿tslts bè ￿*thI￿. . IYeasec*o th8 wrrdsln b)gt*arkntsirfhBydDnotsppty. 10.02.lo£j O¢tabor 2018 LYrfS&y IkECro￿ Oh Qtsrty {￿any).. SED 3LÉ Orly itthfr4xarnkn9rn9￿Skn hi￿lI￿lMot￿￿al rfAtt*lS tslwncpm •nyh•rn•th#th• •x*mln•twknhM cknl•. ER octo￿2018