Flitton & Greenfield Willage Hall Management Committee Chairman's Report for the year ended 31st Ortober 2023 Yet again another busy year and the Treasurerfs report will provide the details on the financial impact. Generally. enquiries have continued to increase and thanks must go to Margaret Lowe for handling the enquiries and the resultsnt bookings. The increased enquiries are a result of not just the demand to reschedule postponed events even this long after the lock-downs but also the growing reputation of the hall as a desirable venue. People are impressed by both the standard of cleanliness and the facilities whether that be kitchen, bar or projection/sound system- even the size of the car park and the proximity of a play area are factors in the hall's popularity. Over and above providing the facilities for third party hires which is its primary responsibility, the committee was also involved in organising community events- apart from the rugby and football which are is becoming a tradition. we had the already traditional Xmas lunch for the seniors lor over 65's to be precisel and a family film at Xmas. On a smaller scale, we hosted the l-Tea drop-in5 from February through to July 23 which were targeted at the more senior members of the community having to tackle digital technological limitations and loneliness. However, the highlight of the year was the Coronation weekend with a very well attended audience watching the Cororkation live on the big screen followed cream tea and bingo- what a combination. The following day saw a reprise of last yearfs Jubilee Picnic in the Park- again everyone was enjoying the entertainment and the refreshments so much so that no-one remembered to take photos and the bars lyes. we had an outside bar to deal with the numbers} handled record business. Again. thanks go to Carl Lowe for both managing the bar throughout the year and organising the big events but he does need help. Events and bookings are a measure of success but aren't achievable without facilities which obviously require regular maintenance and often we can't dictate the timing, eg boiler maintenan and clearing snow. Over and above the maintenance that may or may not be obvious (unfortunately when we have a complaint or cornmentl. there is a ridiculous amount of admin and paperwork that very few people are aware of. Thanks go to all those who have helped in some shape or form and without whom the hall would not function. We don't volunteer for the thanks but it is nice to be thanked once in a while. Those thanks should be passed on to our families who certainly haven't volunteered. The effort involved is rarely appreciated but it works judged on the many favourable comments received. Goirhg *orward, we have the challenge of encouraging volunteers to help and organise community events and/or take a more active role on the management committee. Here is the report for the year ended 31 October 2023. Signed Robert Rishton Chairman
Flitton & Greenfield Village Hall
Income and Expenditure Account for the year ended 31 October
| Note Income Regular lettings Lettings to occasional users Subtotal lettings income Donations / Sponsorship / Fund raising 1 Grants received 2 Surplus from bar and refreshments Other income 3 Expenditure Cleaning costs Heating, Lighting & Water Insurance Phone & Internet Repairs and Maintenance 4 Refuse Collection Licences & training Community Event Costs 5 Miscellaneous other costs Surplus income for the year Balance Sheet as at 31 October Note Current assets Bank Barclays Community Account Barclays Hall Fund Barclays Bar Account (opened 2021) Cash in hand including floats Bar Stock Prepayments & Accrued Income 6 Total Assets Current liabilities Accruals & Deferred Income 7 Net Assets Increase/(Decrease) in net assets for the year Reserves General Reserve b/fwd at start of year Surplus income for the year Roof donations transferred to Major Replacements Reserve c/fwd at end of year Earmarked Reserve for Major Replacements b/fwd at start of year Transfers from General Reserves c/fwd at end of year Total Reserves |
2023 £ 14,629 11,322 25,951 1,968 0 6,772 474 35,165 4,842 4,569 2,711 720 6,908 1,226 296 3,590 375 25,237 9,928 2023 £ 2,934 65,401 5,725 1,000 75,060 4,799 256 80,115 6,518 73,597 9,928 21,746 9,928 0 31,674 41,923 0 41,923 73,597 |
2022 £ 11,394 9,408 20,802 4,746 5,132 2,638 18 33,336 5,478 4,904 2,315 529 4,107 1,476 805 3,710 532 23,856 9,480 2022 £ 5,330 49,362 6,473 1,186 62,351 3,821 1,857 68,029 4,360 63,669 9,480 12,539 9,480 -273 21,746 41,650 273 41,923 63,669 |
2021 £ 4,890 2,577 |
|---|---|---|---|
| 7,467 7,152 25,467 1,462 1,202 |
|||
| 42,751 | |||
| 3,337 2,933 2,047 743 18,156 767 1,231 0 359 |
|||
| 29,573 | |||
| 13,178 | |||
| 2021 £ 24,335 28,097 3,662 923 |
|||
| 57,017 3,925 0 |
|||
| 60,942 | |||
| 6,753 | |||
| 54,189 | |||
| 13,178 | |||
| 1,011 13,178 -1,650 |
|||
| 12,539 | |||
| 40,000 1,650 |
|||
| 41,650 | |||
| 54,189 |
Flitton & Greenfield Village Hall
| Notes to the accounts 1. Donations, Sponsorship, Fund Raising Christmas meal sponsorship Parish Council funding for community events Round Table Santa's sleigh collection Coronation / Jubilee Events surplus Amazon Smile donations Other Fund Raising & Event income Lottery funding for I-Tea events Anonymous I-Tea donations Roof donations Gala donation for bar refurbishment Lions Rugby screenings sponsorship 2. Grants received Covid business grant schemes Ward Councillor's grant for laptop purchase Bar refurbishment grants 3. Other income Interest on bank deposit account Pitch fees for use of car park Bank compensation 4. Repairs & Maintenance Gardening General repairs & maintenance Bar refurbishment (2021) 5. Community Event costs Christmas Meal for seniors I-Tea New Year's Eve Party Coronation 6. Prepayments and Accrued Income Prepaid costs for future fundraising events Bar sales credit card receivables 7. Accruals and Deferred Income Accrued invoice costs Tax accrual Regular hirer key deposits held in bank Occasional lettings returnable deposits held Occasional lettings future hire fees received Sponsorship/income received for future events |
Year ended 31 Oct 2023 £ 500 500 488 63 37 380 - - - - - 1,968 - - - 0 369 30 75 474 657 6,251 - 6,908 1,652 510 428 1,000 3,590 256 - 256 1,373 1,275 200 1,800 1,540 330 6,518 |
Year ended 31 Oct 2022 £ 700 500 - 367 34 350 2,322 200 273 - - 4,746 4,732 400 - 5,132 18 - - 18 786 3,321 - 4,107 576 3,134 - - 3,710 50 1,807 1,857 917 - 200 1,200 1,184 860 4,360 |
Year ended 31 Oct 2021 £ - - 455 - 37 - - - 1,650 4,500 510 |
|---|---|---|---|
| 7,152 | |||
| 18,241 - 7,226 |
|||
| 25,467 | |||
| 2 950 250 |
|||
| 1,202 | |||
| 499 1,153 16,505 |
|||
| 18,156 | |||
| - - - - |
|||
| 0 | |||
| - - |
|||
| 0 | |||
| 1,441 - - 600 1,290 3,422 |
|||
| 6,753 |
Flitton & Greenfield Willage Hall Registered wilh the Charity Commission as Village Hall (Fliiton). Charity number. 3CXK)32 I report to the trustees on my examination of the aLrounts of the above charity (llhe Trusf) for the year ended 31 October 2023. The charity's trustees are responsible for the preparation of the accounts in accordan with the requirements of the Charibes knt 2011 (Ihe Acr). I have (x)mpleted my examination of the accounts. I cx)nfirm that no material matters have come to my attention in connection with the examination 1¢h gives me cause to believe that in. any material respecL" the ac¢x)unting records were not kept in aCrdan with section 130 of the Charlties Act,. or the aX)unts did not accord with the acu)untiNJ records. I have no coni*ms and have come across no other matters in connection with the examinatton to lch attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. vt.J ILV Mick Platt PYP-I IoL(4
Flitton & Greenfield Village Hall
Income and Expenditure Account for the year ended 31 October
| Note Income Regular lettings Lettings to occasional users Subtotal lettings income Donations / Sponsorship / Fund raising 1 Grants received 2 Surplus from bar and refreshments Other income 3 Expenditure Cleaning costs Heating, Lighting & Water Insurance Phone & Internet Repairs and Maintenance 4 Refuse Collection Licences & training Community Event Costs 5 Miscellaneous other costs Surplus income for the year Balance Sheet as at 31 October Note Current assets Bank Barclays Community Account Barclays Hall Fund Barclays Bar Account (opened 2021) Cash in hand including floats Bar Stock Prepayments & Accrued Income 6 Total Assets Current liabilities Accruals & Deferred Income 7 Net Assets Increase/(Decrease) in net assets for the year Reserves General Reserve b/fwd at start of year Surplus income for the year Roof donations transferred to Major Replacements Reserve c/fwd at end of year Earmarked Reserve for Major Replacements b/fwd at start of year Transfers from General Reserves c/fwd at end of year Total Reserves |
2023 £ 14,629 11,322 25,951 1,968 0 6,772 474 35,165 4,842 4,569 2,711 720 6,908 1,226 296 3,590 375 25,237 9,928 2023 £ 2,934 65,401 5,725 1,000 75,060 4,799 256 80,115 6,518 73,597 9,928 21,746 9,928 0 31,674 41,923 0 41,923 73,597 |
2022 £ 11,394 9,408 20,802 4,746 5,132 2,638 18 33,336 5,478 4,904 2,315 529 4,107 1,476 805 3,710 532 23,856 9,480 2022 £ 5,330 49,362 6,473 1,186 62,351 3,821 1,857 68,029 4,360 63,669 9,480 12,539 9,480 -273 21,746 41,650 273 41,923 63,669 |
2021 £ 4,890 2,577 |
|---|---|---|---|
| 7,467 7,152 25,467 1,462 1,202 |
|||
| 42,751 | |||
| 3,337 2,933 2,047 743 18,156 767 1,231 0 359 |
|||
| 29,573 | |||
| 13,178 | |||
| 2021 £ 24,335 28,097 3,662 923 |
|||
| 57,017 3,925 0 |
|||
| 60,942 | |||
| 6,753 | |||
| 54,189 | |||
| 13,178 | |||
| 1,011 13,178 -1,650 |
|||
| 12,539 | |||
| 40,000 1,650 |
|||
| 41,650 | |||
| 54,189 |
Flitton & Greenfield Village Hall
| Notes to the accounts 1. Donations, Sponsorship, Fund Raising Christmas meal sponsorship Parish Council funding for community events Round Table Santa's sleigh collection Coronation / Jubilee Events surplus Amazon Smile donations Other Fund Raising & Event income Lottery funding for I-Tea events Anonymous I-Tea donations Roof donations Gala donation for bar refurbishment Lions Rugby screenings sponsorship 2. Grants received Covid business grant schemes Ward Councillor's grant for laptop purchase Bar refurbishment grants 3. Other income Interest on bank deposit account Pitch fees for use of car park Bank compensation 4. Repairs & Maintenance Gardening General repairs & maintenance Bar refurbishment (2021) 5. Community Event costs Christmas Meal for seniors I-Tea New Year's Eve Party Coronation 6. Prepayments and Accrued Income Prepaid costs for future fundraising events Bar sales credit card receivables 7. Accruals and Deferred Income Accrued invoice costs Tax accrual Regular hirer key deposits held in bank Occasional lettings returnable deposits held Occasional lettings future hire fees received Sponsorship/income received for future events |
Year ended 31 Oct 2023 £ 500 500 488 63 37 380 - - - - - 1,968 - - - 0 369 30 75 474 657 6,251 - 6,908 1,652 510 428 1,000 3,590 256 - 256 1,373 1,275 200 1,800 1,540 330 6,518 |
Year ended 31 Oct 2022 £ 700 500 - 367 34 350 2,322 200 273 - - 4,746 4,732 400 - 5,132 18 - - 18 786 3,321 - 4,107 576 3,134 - - 3,710 50 1,807 1,857 917 - 200 1,200 1,184 860 4,360 |
Year ended 31 Oct 2021 £ - - 455 - 37 - - - 1,650 4,500 510 |
|---|---|---|---|
| 7,152 | |||
| 18,241 - 7,226 |
|||
| 25,467 | |||
| 2 950 250 |
|||
| 1,202 | |||
| 499 1,153 16,505 |
|||
| 18,156 | |||
| - - - - |
|||
| 0 | |||
| - - |
|||
| 0 | |||
| 1,441 - - 600 1,290 3,422 |
|||
| 6,753 |
Flitton & Greenfield Willage Hall Registered wilh the Charity Commission as Village Hall (Fliiton). Charity number. 3CXK)32 I report to the trustees on my examination of the aLrounts of the above charity (llhe Trusf) for the year ended 31 October 2023. The charity's trustees are responsible for the preparation of the accounts in accordan with the requirements of the Charibes knt 2011 (Ihe Acr). I have (x)mpleted my examination of the accounts. I cx)nfirm that no material matters have come to my attention in connection with the examination 1¢h gives me cause to believe that in. any material respecL" the ac¢x)unting records were not kept in aCrdan with section 130 of the Charlties Act,. or the aX)unts did not accord with the acu)untiNJ records. I have no coni*ms and have come across no other matters in connection with the examinatton to lch attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. vt.J ILV Mick Platt PYP-I IoL(4