Flitton & Greenfield Willage Hall Management Committee
Chairman's Report for the year ended 31st Ortober 2023
Yet again another busy year and the Treasurerfs report will provide the details on the financial
impact. Generally. enquiries have continued to increase and thanks must go to Margaret Lowe for
handling the enquiries and the resultsnt bookings.
The increased enquiries are a result of not just the demand to reschedule postponed events even
this long after the lock-downs but also the growing reputation of the hall as a desirable venue.
People are impressed by both the standard of cleanliness and the facilities whether that be kitchen,
bar or projection/sound system- even the size of the car park and the proximity of a play area are
factors in the hall's popularity.
Over and above providing the facilities for third party hires which is its primary responsibility, the
committee was also involved in organising community events- apart from the rugby and football
which are is becoming a tradition. we had the already traditional Xmas lunch for the seniors lor over
65's to be precisel and a family film at Xmas. On a smaller scale, we hosted the l-Tea drop-in5 from
February through to July 23 which were targeted at the more senior members of the community
having to tackle digital technological limitations and loneliness.
However, the highlight of the year was the Coronation weekend with a very well attended audience
watching the Cororkation live on the big screen followed cream tea and bingo- what a combination.
The following day saw a reprise of last yearfs Jubilee Picnic in the Park- again everyone was enjoying
the entertainment and the refreshments so much so that no-one remembered to take photos and
the bars lyes. we had an outside bar to deal with the numbers} handled record business. Again.
thanks go to Carl Lowe for both managing the bar throughout the year and organising the big events
but he does need help.
Events and bookings are a measure of success but aren't achievable without facilities which
obviously require regular maintenance and often we can't dictate the timing, eg boiler maintenan
and clearing snow. Over and above the maintenance that may or may not be obvious (unfortunately
when we have a complaint or cornmentl. there is a ridiculous amount of admin and paperwork that
very few people are aware of. Thanks go to all those who have helped in some shape or form and
without whom the hall would not function. We don't volunteer for the thanks but it is nice to be
thanked once in a while. Those thanks should be passed on to our families who certainly haven't
volunteered. The effort involved is rarely appreciated but it works judged on the many favourable
comments received.
Goirhg *orward, we have the challenge of encouraging volunteers to help and organise community
events and/or take a more active role on the management committee.
Here is the report for the year ended 31 October 2023.
Signed
Robert Rishton
Chairman
## **Flitton & Greenfield Village Hall**
## **Income and Expenditure Account for the year ended 31 October**
|Note
**Income**
Regular lettings
Lettings to occasional users
Subtotal lettings income
Donations / Sponsorship / Fund raising
1
Grants received
2
Surplus from bar and refreshments
Other income
3
**Expenditure**
Cleaning costs
Heating, Lighting & Water
Insurance
Phone & Internet
Repairs and Maintenance
4
Refuse Collection
Licences & training
Community Event Costs
5
Miscellaneous other costs
**Surplus income for the year**
**Balance Sheet as at 31 October**
Note
**Current assets**
Bank
Barclays Community Account
Barclays Hall Fund
Barclays Bar Account (opened 2021)
Cash in hand including floats
Bar Stock
Prepayments & Accrued Income
6
Total Assets
**Current liabilities**
Accruals & Deferred Income
7
**Net Assets**
Increase/(Decrease) in net assets for the year
**Reserves**
**General Reserve**
b/fwd at start of year
Surplus income for the year
Roof donations transferred to Major Replacements Reserve
c/fwd at end of year
**Earmarked Reserve for Major Replacements**
b/fwd at start of year
Transfers from General Reserves
c/fwd at end of year
**Total Reserves**|2023
£
14,629
11,322
25,951
1,968
0
6,772
474
**35,165**
4,842
4,569
2,711
720
6,908
1,226
296
3,590
375
**25,237**
**9,928**
2023
£
2,934
65,401
5,725
1,000
75,060
4,799
256
80,115
6,518
**73,597**
9,928
21,746
9,928
0
31,674
41,923
0
41,923
**73,597**|2022
£
11,394
9,408
20,802
4,746
5,132
2,638
18
**33,336**
5,478
4,904
2,315
529
4,107
1,476
805
3,710
532
**23,856**
**9,480**
2022
£
5,330
49,362
6,473
1,186
62,351
3,821
1,857
68,029
4,360
**63,669**
9,480
12,539
9,480
-273
21,746
41,650
273
41,923
**63,669**|2021
£
4,890
2,577|
|---|---|---|---|
||||7,467
7,152
25,467
1,462
1,202|
||||**42,751**|
||||3,337
2,933
2,047
743
18,156
767
1,231
0
359|
||||**29,573**|
|||||
||||**13,178**|
||||2021
£
24,335
28,097
3,662
923|
||||57,017
3,925
0|
||||60,942|
||||6,753|
||||**54,189**|
|||||
||||13,178|
||||1,011
13,178
-1,650|
||||12,539|
||||40,000
1,650|
||||41,650|
|||||
||||**54,189**|
## **Flitton & Greenfield Village Hall**
|**Notes to the accounts**
**1. Donations, Sponsorship, Fund Raising**
Christmas meal sponsorship
Parish Council funding for community events
Round Table Santa's sleigh collection
Coronation / Jubilee Events surplus
Amazon Smile donations
Other Fund Raising & Event income
Lottery funding for I-Tea events
Anonymous I-Tea donations
Roof donations
Gala donation for bar refurbishment
Lions Rugby screenings sponsorship
**2. Grants received**
Covid business grant schemes
Ward Councillor's grant for laptop purchase
Bar refurbishment grants
**3. Other income**
Interest on bank deposit account
Pitch fees for use of car park
Bank compensation
**4. Repairs & Maintenance**
Gardening
General repairs & maintenance
Bar refurbishment (2021)
**5. Community Event costs**
Christmas Meal for seniors
I-Tea
New Year's Eve Party
Coronation
**6. Prepayments and Accrued Income**
Prepaid costs for future fundraising events
Bar sales credit card receivables
**7. Accruals and Deferred Income**
Accrued invoice costs
Tax accrual
Regular hirer key deposits held in bank
Occasional lettings returnable deposits held
Occasional lettings future hire fees received
Sponsorship/income received for future events|Year
ended 31
Oct 2023
£
500
500
488
63
37
380
-
-
-
-
-
1,968
-
-
-
0
369
30
75
474
657
6,251
-
6,908
1,652
510
428
1,000
3,590
256
-
256
1,373
1,275
200
1,800
1,540
330
6,518|Year
ended 31
Oct 2022
£
700
500
-
367
34
350
2,322
200
273
-
-
4,746
4,732
400
-
5,132
18
-
-
18
786
3,321
-
4,107
576
3,134
-
-
3,710
50
1,807
1,857
917
-
200
1,200
1,184
860
4,360|Year
ended 31
Oct 2021
£
-
-
455
-
37
-
-
-
1,650
4,500
510|
|---|---|---|---|
||||7,152|
||||18,241
-
7,226|
||||25,467|
||||2
950
250|
||||1,202|
||||499
1,153
16,505|
||||18,156|
||||-
-
-
-|
||||0|
||||-
-|
||||0|
||||1,441
-
-
600
1,290
3,422|
||||6,753|
Flitton & Greenfield Willage Hall
Registered wilh the Charity Commission as Village Hall (Fliiton). Charity number. 3CXK)32
I report to the trustees on my examination of the aLrounts of the above charity (llhe Trusf) for
the year ended 31 October 2023.
The charity's trustees are responsible for the preparation of the accounts in accordan with
the requirements of the Charibes knt 2011 (Ihe Acr).
I have (x)mpleted my examination of the accounts. I cx)nfirm that no material matters have
come to my attention in connection with the examination 1¢h gives me cause to believe that
in. any material respecL"
the ac¢x)unting records were not kept in aCrdan with section 130 of the Charlties
Act,. or
the aX)unts did not accord with the acu)untiNJ records.
I have no coni*ms and have come across no other matters in connection with the examinatton
to lch attention should be drawn in this report in order to enable a proper understanding of
the accounts to be reached.
vt.J ILV
Mick Platt
PYP-I IoL(4
## **Flitton & Greenfield Village Hall**
## **Income and Expenditure Account for the year ended 31 October**
|Note
**Income**
Regular lettings
Lettings to occasional users
Subtotal lettings income
Donations / Sponsorship / Fund raising
1
Grants received
2
Surplus from bar and refreshments
Other income
3
**Expenditure**
Cleaning costs
Heating, Lighting & Water
Insurance
Phone & Internet
Repairs and Maintenance
4
Refuse Collection
Licences & training
Community Event Costs
5
Miscellaneous other costs
**Surplus income for the year**
**Balance Sheet as at 31 October**
Note
**Current assets**
Bank
Barclays Community Account
Barclays Hall Fund
Barclays Bar Account (opened 2021)
Cash in hand including floats
Bar Stock
Prepayments & Accrued Income
6
Total Assets
**Current liabilities**
Accruals & Deferred Income
7
**Net Assets**
Increase/(Decrease) in net assets for the year
**Reserves**
**General Reserve**
b/fwd at start of year
Surplus income for the year
Roof donations transferred to Major Replacements Reserve
c/fwd at end of year
**Earmarked Reserve for Major Replacements**
b/fwd at start of year
Transfers from General Reserves
c/fwd at end of year
**Total Reserves**|2023
£
14,629
11,322
25,951
1,968
0
6,772
474
**35,165**
4,842
4,569
2,711
720
6,908
1,226
296
3,590
375
**25,237**
**9,928**
2023
£
2,934
65,401
5,725
1,000
75,060
4,799
256
80,115
6,518
**73,597**
9,928
21,746
9,928
0
31,674
41,923
0
41,923
**73,597**|2022
£
11,394
9,408
20,802
4,746
5,132
2,638
18
**33,336**
5,478
4,904
2,315
529
4,107
1,476
805
3,710
532
**23,856**
**9,480**
2022
£
5,330
49,362
6,473
1,186
62,351
3,821
1,857
68,029
4,360
**63,669**
9,480
12,539
9,480
-273
21,746
41,650
273
41,923
**63,669**|2021
£
4,890
2,577|
|---|---|---|---|
||||7,467
7,152
25,467
1,462
1,202|
||||**42,751**|
||||3,337
2,933
2,047
743
18,156
767
1,231
0
359|
||||**29,573**|
|||||
||||**13,178**|
||||2021
£
24,335
28,097
3,662
923|
||||57,017
3,925
0|
||||60,942|
||||6,753|
||||**54,189**|
|||||
||||13,178|
||||1,011
13,178
-1,650|
||||12,539|
||||40,000
1,650|
||||41,650|
|||||
||||**54,189**|
## **Flitton & Greenfield Village Hall**
|**Notes to the accounts**
**1. Donations, Sponsorship, Fund Raising**
Christmas meal sponsorship
Parish Council funding for community events
Round Table Santa's sleigh collection
Coronation / Jubilee Events surplus
Amazon Smile donations
Other Fund Raising & Event income
Lottery funding for I-Tea events
Anonymous I-Tea donations
Roof donations
Gala donation for bar refurbishment
Lions Rugby screenings sponsorship
**2. Grants received**
Covid business grant schemes
Ward Councillor's grant for laptop purchase
Bar refurbishment grants
**3. Other income**
Interest on bank deposit account
Pitch fees for use of car park
Bank compensation
**4. Repairs & Maintenance**
Gardening
General repairs & maintenance
Bar refurbishment (2021)
**5. Community Event costs**
Christmas Meal for seniors
I-Tea
New Year's Eve Party
Coronation
**6. Prepayments and Accrued Income**
Prepaid costs for future fundraising events
Bar sales credit card receivables
**7. Accruals and Deferred Income**
Accrued invoice costs
Tax accrual
Regular hirer key deposits held in bank
Occasional lettings returnable deposits held
Occasional lettings future hire fees received
Sponsorship/income received for future events|Year
ended 31
Oct 2023
£
500
500
488
63
37
380
-
-
-
-
-
1,968
-
-
-
0
369
30
75
474
657
6,251
-
6,908
1,652
510
428
1,000
3,590
256
-
256
1,373
1,275
200
1,800
1,540
330
6,518|Year
ended 31
Oct 2022
£
700
500
-
367
34
350
2,322
200
273
-
-
4,746
4,732
400
-
5,132
18
-
-
18
786
3,321
-
4,107
576
3,134
-
-
3,710
50
1,807
1,857
917
-
200
1,200
1,184
860
4,360|Year
ended 31
Oct 2021
£
-
-
455
-
37
-
-
-
1,650
4,500
510|
|---|---|---|---|
||||7,152|
||||18,241
-
7,226|
||||25,467|
||||2
950
250|
||||1,202|
||||499
1,153
16,505|
||||18,156|
||||-
-
-
-|
||||0|
||||-
-|
||||0|
||||1,441
-
-
600
1,290
3,422|
||||6,753|
Flitton & Greenfield Willage Hall
Registered wilh the Charity Commission as Village Hall (Fliiton). Charity number. 3CXK)32
I report to the trustees on my examination of the aLrounts of the above charity (llhe Trusf) for
the year ended 31 October 2023.
The charity's trustees are responsible for the preparation of the accounts in accordan with
the requirements of the Charibes knt 2011 (Ihe Acr).
I have (x)mpleted my examination of the accounts. I cx)nfirm that no material matters have
come to my attention in connection with the examination 1¢h gives me cause to believe that
in. any material respecL"
the ac¢x)unting records were not kept in aCrdan with section 130 of the Charlties
Act,. or
the aX)unts did not accord with the acu)untiNJ records.
I have no coni*ms and have come across no other matters in connection with the examinatton
to lch attention should be drawn in this report in order to enable a proper understanding of
the accounts to be reached.
vt.J ILV
Mick Platt
PYP-I IoL(4